Executive Assistant in Texas

Job # OC25002

Job Title: Executive Assistant

Office Location: Houston, TX

Business Function/Department: Administration

Sales Territory, if applicable N/A

General Role Description

Provide comprehensive executive level administrative services to the President and CEO, primarily, and other executives and internal and external key stakeholders, as needed, exemplifying the Company brand on behalf of the CEO.

Role Accountabilities

- Proactively manage the CEO’s calendar, scheduling meetings, appointments, and calls, ensuring accurate time allocation and conflict resolution

- Plan, organize, and execute arrangements for business meetings; prepare and distribute materials, minutes, and associated documents and communications, as needed

- Prepare documents, presentations, agendas, reports, and communications for distribution internally and externally

- Evaluate incoming calls and other communications and inquiries;...

Reporting directly to the CEO the Executive Administrative Assistant will support the CEO and other executives managing schedules, coordinating meetings, maintain records, facilitating project completions, completing reports, preparing presentations, drafting correspondence and maintaining files and databases. The role ensures that medical personnel or non-medical staff, all practitioners are assessed and credentialed. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Duties include but are not limited to:

• Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed...

Our founder is seeking a highly organized Executive Assistant to support both her business endeavors and personal affairs to lead calendar and house management, optimize processes and provide administrative support for Lyndsey and The Avenue at large. We are seeking candidates with strong project management skills who thrive in a fast-paced environment by being resourceful, proactive and thinking critically. The candidate must have strong interpersonal and communication skills and enjoy a dynamic calendar and day-to-day workload. This role is full-time, salaried and comes with an employee discount to The Avenue.

Responsibilities include but are not limited to the below.

• Work with Lyndsey to optimize her day-to-day schedule including workflow and personal agenda items
• Manage Lyndsey’s various inboxes to ensure important matters are rolled up and/or delegated and facilitate responses accordingly
• Maintain all...

Steer Health is an innovative AI-driven Growth and Automation platform dedicated to transforming healthcare access and delivery. We aim to improve patient experiences, reduce clinician burnout, and optimize healthcare operations. As a rapidly growing company, we are seeking a highly organized and proactive Executive Assistant to support our CEO and executive team.

Job Summary:

The Executive Assistant will provide comprehensive administrative support to the CEO and executive team, ensuring efficient operations and helping drive the company's strategic initiatives. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion.

Key Responsibilities:

- Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.

- Prepare and edit correspondence, communications,...

As the Executive Assistant at ActivTrak, you are an ambitious, professional, self-driven individual that will provide executive support for our CEO and other executive leaders. You will bring enthusiasm and energy to support the growth of our business and people. While we are a remote-first workplace, this role is based in Austin, TX. 

In this role, you will:

• Manage and coordinate the CEO’s calendar, ensuring appointments, meetings, and travel arrangements are organized efficiently.
• Communicate with Board Directors, shareholders and external parties on behalf of the CEO.
• Provide administrative assistance, such as writing and editing emails, and preparing communications on the executive’s behalf.
• Support expense management for the CEO.
• Support other senior leadership with calendar and expense management.
• Act as a point of contact between executives, internal teams, clients,...

We are seeking a highly organized and detail-oriented individual to join our team in a newly formed position of Office Manager - Executive Assistant.  In this hands-on role, you will provide direct and essential support to the President of the Company and work alongside functional Managers of Sales, Service, Parts and Rentals to review and modify as necessary key function and business processes with a mindset of continuous improvement.  The ideal candidate should be well versed in how various business functional areas should run, be a quick learner and be an agent for change where needed.  The candidate must be proactive and resourceful, and should be able to prioritize and multitask.

Responsibilities

• Reviewing and analyzing existing business processes
• Identifying inefficiencies and bottlenecks in processes
• Implementing process changes, ensuring minimal disruption to operations
• Monitoring and controlling...

Elite Home Inspections is a dynamic and growing company dedicated to providing comprehensive home inspection services with excellence and integrity. We are currently seeking an Executive Administrative Assistant to join our team and support our executive staff in a fast-paced and rewarding environment. This role requires an individual who is not only organized and detail-oriented but also possesses strong communication and interpersonal skills. As the Executive Administrative Assistant, you will play a crucial role in maintaining operational efficiency and enhancing productivity within the organization. You will manage schedules, assist with project coordination, and handle correspondence with clients and vendors alike. The ideal candidate must thrive in a collaborative environment, demonstrating professionalism and a proactive attitude while juggling multiple tasks. If you are looking for an opportunity to advance your administrative skills and contribute to a team that values...

At Yoakum Community Hospital, we are dedicated to providing exceptional healthcare to our community since 1922. As a not-for-profit hospital managed by Community Hospital Corporation of Plano, Texas, we are focused on innovation, compassion, and a commitment to service.

We are seeking a highly organized and proactive Executive Assistant to support our executive team in delivering the best possible healthcare services. In this full-time role, you will be instrumental in ensuring that operations run smoothly, and communications flow efficiently. This is a fantastic opportunity for a detail-oriented professional who thrives in a fast-paced environment!

Key Responsibilities:

• Manage the executive's calendar, scheduling meetings and appointments efficiently.
• Prepare and edit correspondence, reports, and presentations as needed.
• Coordinate travel arrangements and itineraries for the executive team.
• Assist with the...

Beck Interactive Partners - Executive Assistant + SDR 

Reports To: Founding Partner

Location: Plano / Dallas, TX

Job Type: Full-Time

Onsite in Plano (Not Remote)

We’re looking for an Executive Assistant / Sales Development Rep - someone who’s a rock start at client service, can level up our operational excellence, and has a passion for the video game space..

About Beck Interactive Partners:

Beck Interactive Partners is an agency that helps video game developers secure publisher funding deals, connects gaming content creators, Hollywood personalities/entities  with those developers to form strategic partnerships, to create even better games. . 

Our mission is to bridge the gap between game development, content creation, and linear entertainment, ensuring that our clients achieve their goals - creating the games of their dreams - alongside top-tier support and representation. We are...

Dilijent Systems is seeking an experienced and detail-oriented Senior Executive Assistant to support our executive team. This vital role requires a proactive individual with exceptional organizational skills and the ability to multitask in a fast-paced environment. As a Senior Executive Assistant, you will play a key role in ensuring the efficiency and effectiveness of our senior leadership's day-to-day operations.

In this position, you will manage scheduling, correspondence, and communication on behalf of executives, as well as organizing meetings and events. Your strong administrative skills and discretion in handling sensitive information will be essential in facilitating smooth operations within the company. If you have a strong ability to manage priorities and deliver exceptional administrative support, we would love to meet you!

Responsibilities

• Manage and coordinate the executive's calendar, scheduling meetings and appointments
• Draft...

Darkhive is a Texas-based startup developing low-cost, autonomous drones for the military and public safety communities. Our mission is to enable users to easily employ small disposable drones to rapidly understand their environment and make life-saving decisions when the stakes are high.

The Role:

We are seeking a highly organized and proactive Executive Assistant to support our executive team. In this role, you will be responsible for managing schedules, coordinating meetings, and facilitating communication within the organization and with external partners. You will play a crucial role in ensuring that our executives can focus on high-level strategic initiatives by handling administrative tasks efficiently.

Your responsibilities will include managing correspondence, preparing reports and presentations, organizing travel arrangements, and assisting with project management tasks. The ideal candidate is detail-oriented, a strong communicator, and...

About Us

At Steer Health, we’re not merely part of the conversation—we’re leading it. As an AI-driven Growth and Automation platform, we’re on a mission to transform healthcare into an experience that is intelligent, compassionate, and accessible to all. We envision a world where technology empowers both patients and providers, where healthcare is not just delivered but thoughtfully designed. If you’re someone who values innovation, responsibility, and excellence, and who is ready to be part of something truly transformative, you’ll find a home at Steer Health.

About the Role

With the strategic vision of Steer Health focused on “LEAD WITH INNOVATION, EXCELLENCE, AND ACCESSIBILITY FOR ALL,” the CEO’s Office is dedicated to enhancing strategic planning, governance, and operational efficiency. Our aim is to elevate healthcare through responsible AI, ensuring that our initiatives are not only innovative but also...

Burson is searching for a talented Assistant Account Executive to support its growing U.S. Energy and Industrials (E+I) practice. This is an amazing opportunity to work with companies that are leading the energy transition and implementing some of the world’s most innovative new technologies. You will have the opportunity to grow as a communications professional within a global network of energy and industrial experts and experience/learn a full spectrum of communications skills, including media relations, crisis communications, financial communications, employee relations, and many other key areas of expertise.    

Here's what you’ll be doing: 

• Be a primary contributor to a large-scale media monitoring operation with daily and monthly reports to clients.
• Assisting in the development of client messaging and positioning for corporate,...

About Us:

 Gottstein Corporation is an industry leader in the areas of industrial and commercial contracting. We have a team of highly motivated project managers who are dedicated to your satisfaction, from start to finish. We have the right people and the right experience to design, build, install, move, and maintain your plant and the equipment you rely on in your manufacturing processes. We specialize in Food and Beverage but open to all manufacturing. Our greatest strengths are our talented people, our company culture of excellence and our dedication to customer satisfaction. As we continue to grow and expand, we see a future of endless opportunity. This inspires all of us at Gottstein Corporation to enthusiastically pursue our mission: to help North American Industry grow and to be the world’s best.

Job Summary:

The Executive Assistant will serve as a key support role to the VP of Gottstein Corporation, and will...

About Us

Egon Zehnder is the world’s preeminent executive search and leadership advisory firm, inspiring leaders to navigate complex questions with human answers. We help organizations get to the heart of their leadership challenges and offer honest feedback and insights to help leaders realize their true being and purpose.  We believe that together we can transform people, organizations and the world through leadership.

The Opportunity

The Executive Assistant supports one or more consultants by providing ongoing assistance in all aspects of client engagements and playing an ownership role in the oversight of administrative tasks. The role requires an individual capable of planning, executing and finalizing projects according to strict deadlines. This includes acquiring resources and coordinating the efforts of team members and clients in order to deliver projects according to plan. The Executive...

About Us

At Steer Health, we’re not merely part of the conversation—we’re leading it. As an AI-driven Growth and Automation platform, we’re on a mission to transform healthcare into an experience that is intelligent, compassionate, and accessible to all. We envision a world where technology empowers both patients and providers, where healthcare is not just delivered but thoughtfully designed. If you’re someone who values innovation, responsibility, and excellence, and who is ready to be part of something truly transformative, you’ll find a home at Steer Health.

About the Role

With the strategic vision of Steer Health focused on “LEAD WITH INNOVATION, EXCELLENCE, AND ACCESSIBILITY FOR ALL,” the CEO’s Office is dedicated to enhancing strategic planning, governance, and operational efficiency. Our aim is to elevate healthcare through responsible AI, ensuring that our initiatives are not only innovative but also...

CareerCraft is a leading computer software company specializing in helping school districts implement and monitor college, career, and military readiness programs. Our innovative solutions and dedicated team have made us the trusted partner for many educational institutions across the country.

As an Executive Assistant and Sales Pipeline Manager at CareerCraft, you will play a vital role in supporting our executive team and ensuring smooth business operations. In addition, you will be responsible for managing the sales pipeline and providing essential support to our sales team. This is a dynamic position that requires exceptional organizational skills, a passion for providing excellent customer service, and a keen eye for detail.

Responsibilities

• Support the executive team by coordinating meetings, managing calendars, and handling all administrative tasks efficiently.
• Act as a liaison between the executive team and internal/external...

Austin, TX

Leadership Team reporting to the CEO, managing a remote Assistant 

4 days a week in the office

Annual salary: $125,000

You are an Executive Assistant to the CEO and manage his internal and external schedule, travel, communications, and administrative tasks. You are a detail-oriented taskmaster who can’t stand to have anything unchecked on your todo list or an email unanswered. Your world is email, calendars, and todo lists. He has a separate Chief of Staff to attend meetings, create presentations and juggle priorities. 

You are easy to find in the office or online to respond to timely questions from other team members and to notice urgent emails that come in while the CEO and Chief of Staff are in other meetings or traveling. 

Requirements

Types of activities you will regularly participate in:

• Monitoring...

POSITION SUMMARY:

The Executive Assistant is primarily responsible for providing administrative and technical assistance to support employees for efficient management of activities. This position will report directly to the Associate Chief of Staff.

DUTIES & JOB RESPONSIBILITIES:

Provide calendar management by scheduling appointments and meetings, providing reminders, and rebooking to minimize conflicts.

• Act as point of contact among executives, employees, clients, and other external partners.
• Meeting Management, both on- and off-site, to include presentation material distribution prior to meetings as well as hard copy materials at time of meetings, conference room set up and tear down, A/V equipment available and working, catering, and other supplies as needed.
• Follow up with employees to ensure obligations are honored.
• Coordinate all business travel arrangements, both...

About Us

Egon Zehnder is the world’s preeminent executive search and leadership advisory firm, inspiring leaders to navigate complex questions with human answers. We help organizations get to the heart of their leadership challenges and offer honest feedback and insights to help leaders realize their true being and purpose.  We believe that together we can transform people, organizations and the world through leadership.

The Opportunity

The Executive Assistant Floater provides high-level, quality support to Consultant(s) during an Executive Assistant’s vacation, leave, etc. This role also provides administrative assistance in all aspects of our engagements, relieving the Executive Assistants of administrative burden on projects. This individual must be comfortable with ever-changing tasks and must possess a high level of flexibility. Reliability, as well as the ability to organize and prioritize tasks...

Streamline Innovations, Inc. is seeking a highly motivated and detail-oriented Executive Assistant for its San Antonio, TX office. The Executive Assistant will support our CEO and other assigned leadership staff. The ideal candidate will be mid-level with experience in a related role, capable of handling a variety of administrative tasks with efficiency and professionalism. This role is critical in ensuring the smooth operation of the executive office and contributing to the overall success of Streamline Innovations.

Duties and Responsibilities

• Provides comprehensive administrative support and assistance to the CEO and other assigned leadership staff, ensuring a professional and efficient executive office environment.
• Serve as the primary point of contact for internal and external communications, managing emails, phone calls, and correspondence on behalf of the CEO, reviewing contents to determine importance, and summarizing and/or...

About Us

Steer Health is a high-growth digital health company revolutionizing the healthcare industry with its AI fueled Growth and Automation platform. We're committed to creating innovative, patient-centric solutions that improve healthcare outcomes and transform the patient experience.

The Opportunity

The Executive Assistant will be a vital partner to our CEO, providing high-level administrative, strategic, and operational support. This is a fantastic opportunity for a proactive, highly organized, and detail-oriented individual to contribute to a dynamic, fast-paced environment while making a genuine impact in the digital health sector.

Requirements

• Calendar and Schedule Management: Proactively manage the CEO's complex calendar, ensuring priorities are reflected. Schedule appointments, meetings, conferences, and travel arrangements. Prepare and coordinate all meeting...

At Amarillo College, our mission is: ​Transforming our community and economy through learning, innovation, and achievement. ​Every team member, regardless of job title or duties, is responsible first and foremost, for assisting students in every way.

This is an exciting time to work for Amarillo College! We are seeking our next Full-Time Executive Assistant II - President's Office who will be all-in on our mission and who will provide high-level administrative support by conducting research, preparing statistical reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings as required.

Requirements

EDUCATION

Required: Associate's Degree.

Preferred: Bachelor's...

The Opportunity

The Executive Assistant supports one or more consultant(s) by providing ongoing assistance in all aspects of client engagements and playing an ownership role in the oversight of administrative tasks. The role requires an individual capable of planning, executing and finalizing projects according to strict deadlines. This includes acquiring resources and coordinating the efforts of team members and clients in order to deliver projects according to plan. The Executive Assistant must proactively manage changes in project scope, identify potential crises and devise contingency plans on a regular basis.

The successful candidate will be highly flexible, a strong multitasker on many levels and relish the variety and unpredictability of juggling multiple assignments and changing priorities. The Executive Assistant is expected to feel a sense of ownership and involvement in the process, so as to be able to stage-manage all the...

MealSuite, an Inc. 5000 Fastest-Growing Company, is a privately owned SaaS organization with 140 team members across Cambridge, ON, Canada, Dallas, TX, USA, and Ho Chi Minh City, Vietnam. Our suite of end-to-end foodservice technology solutions helps professionals across healthcare and aging services streamline their operations, save time, reduce food waste, and meet regulatory requirements, so they can focus on what matters most: improving the quality of patient and resident care.

A career with MealSuite offers the innovation and agility of a startup matched with the stability of an established company in a growing industry.

We’re looking for our next organized and motivated Executive Assistant to join our team.  You’ll  manage the CEO’s inboxes and calendars, assist with travel and event planning, and act as point of contact between clients, partners, and the leadership team.

A day in the life as an...