Executive Assistant in California

Adriana's Insurance is seeking a dedicated and detail-oriented Executive Assistant to join our team. This role is essential in providing high-level administrative support to ensure the smooth operation of our executive office. As the Executive Assistant, you will be responsible for managing schedules, organizing meetings, handling correspondence, and coordinating various administrative tasks. Your ability to prioritize and manage multiple projects will be key in supporting our executives and contributing to the overall success of our organization.

Key Responsibilities:

• Manage and maintain executives' schedules, including organizing meetings, appointments, and travel arrangements.
• Prepare and coordinate documents, reports, and presentations to ensure informed decision-making.
• Act as a point of contact between executives and internal/external stakeholders, maintaining confidentiality and professionalism.
• Assist in organizing...

Umbra builds next-generation space systems that observe the Earth in unprecedented fidelity. 

Our mission: Deliver global omniscience.

To stay ahead of climate change, geopolitical risk, and other major crises and issues, we need a global understanding of what is changing, where, and how fast. Umbra provides easy access to the highest quality commercial satellite data available, which is an indispensable tool for the growing number of organizations monitoring the Earth. We empower our customers to create solutions that inform, inspire, and address our planet’s most pressing needs. We’re helping to create a brand-new industry that has never meaningfully existed before.

We are seeking a talented and proactive Senior Executive Assistant to support our CEO. This pivotal role is essential for driving operational excellence and delivering top-tier administrative assistance aligned to our strategic goals. As the Senior Executive Assistant, you will tackle complex...

The Law Offices of Samer Habbas & Associates, PC is seeking an highly-organized Executive Assistant to provide high-level, comprehensive support to the CEO . The ideal candidate will exhibit outstanding organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

• Manage calendars, scheduling meetings, appointments, and travel itineraries.
• Prepare and organize materials for meetings and presentations.
• Draft, format, and proofread correspondence, reports, and other documents.
• Act as a liaison between executives and clients, vendors, and team members.
• Handle confidential information with professionalism and discretion.
• Assist with project management and tracking of key initiatives.
• Provide general administrative support to the executive team as required.
• Coordinate special projects and events as...

Job Overview: 

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive support to the CEO. This role will be integral in streamlining sales and operational processes, ensuring effective communication between teams, and supporting strategic decision-making. The ideal candidate will possess a blend of executive assistance expertise and a solid understanding of sales and operations functions to help drive business success. 

Key Responsibilities: 

1. Sales Support & Coordination: 

• Assist the CEO with managing and tracking sales targets, goals, and KPIs. 

• Support in preparing sales presentations, reports, and analytics for key meetings. 

• Help coordinate sales team activities, including scheduling meetings, follow-ups, and client outreach. 

• Maintain an up-to-date CRM system, ensuring that all client...

The Student Senate for California Community Colleges (SSCCC) is looking for an energetic, organized, creative, results-oriented professional to fill the position of Executive Assistant. The Executive Assistant should be able to constantly address requests from the Board and integrate this work into the Executive Director’s schedule. The Executive Assistant will perform day-to-day administrative tasks including but not limited to:

• Prepare material for meetings, take minutes, and generate reports on projects.
• Manage board reports, mass email updates, and support onsite board meetings.
• Attend monthly Board of Director meetings and conferences with the Executive Director.
• Assist with the preparation of the Board agenda and other meeting materials.
• Track assignments, document, and follow up on key items.
• Prepare invoices, credit card reconciliations for multiple accounts, and other fiscal documents.
• Assist with...

Please Note: This is a role for candidates local to Irvine, CA.

ALL APPLICANTS AND APPLICATIONS WILL REMAIN CONFIDENTIAL - APPLY WITH CONFIDENCE

At TorkLaw, we are dedicated to providing exceptional legal representation to individuals who have suffered injuries due to the negligence of others. Our team is composed of experienced and compassionate professionals who are committed to fighting for the rights and best interests of our clients. We are currently looking for an exceptional Executive Assistant to support our Chief Operating Officer (COO) in achieving the firm's operational goals.

The Executive Assistant to the COO is a pivotal role that ensures seamless coordination of daily administrative tasks, strategic projects, and internal and external communications. This position is key in optimizing the COO's time and facilitating the smooth operation of the firm.

Key Responsibilities:

• ...

Summary

Be more than just an employee number! Join Terran Orbital, a leader in innovation, manufacturing, and operations in the satellite industry. We are a pioneer in the miniaturization of space technologies and the delivery of responsive space solutions. We are a unique, fast-growing, and trusted team focused on quickly and economically designing, building, launching, and operating state-of-the-art satellites for advanced mission constellations.

Terran Orbital is seeking an experienced Executive Assistant to join our growing team. The Executive Assistant will be responsible for providing a professional and friendly service to C-Level Executives.

  Key Duties and Responsibilities

• Collaborate directly with high-level employees
• Organize travel arrangements and schedules
• Provide professional and friendly service
• Organize and maintain office systems
...

Who We Are

At Voyage Foods, our mission is to make delicious, sustainable, and accessible foods that are better for people and the planet. All of our products work together to support and sustain a food system designed for everyone, now and into the future. We're a team of food scientists, CPG experts, and professionals with a passion for making good food available for generations to come.

What do peanut butter, chocolate, and coffee have in common? They're some of our favorite foods but are often inaccessible and unsustainable. That's why we created our Nut-Free Spreads, Cocoa-Free Chocolate, and Bean-Free Coffee. From food allergies to climate change and unjust labor practices, the foods we love are in serious need of an upgrade. Our future-proofed foods are always top-9 allergen-free, vegan, gluten-free, non-GMO, affordable, and most importantly, utterly delicious.

How We Work

We’re a rapidly growing team of people...

SpreeAI is a fast-growing, innovative AI technology company with a core focus on revolutionizing the ecommerce and fashion landscapes. We thrive in a dynamic, fast-paced environment where creativity meets technology. Our mission is to revolutionize the fashion industry by creating cutting-edge technology solutions that drive real impact. If you are passionate about technology, fashion, shaping the future, and have a knack for social media, your spot is here with us! We are proud to announce that the iconic Naomi Campbell has recently joined our board, marking a significant milestone in our journey.

We are seeking a master multitasker, a proactive contributor, and a dedicated right-hand person to support our CEO in a fast-paced, and dynamic work environment. This individual must be passionate about fashion, have grit, and be comfortable working in an entrepreneurial environment that requires organizational skills and adaptability. The ideal candidate will have...

About Us: At CVNL, we are dedicated to advancing nonprofits and volunteerism by strengthening leadership, encouraging innovation, and empowering individuals in our community. We are currently seeking a dynamic, collaborative, proactive, and detail-oriented individual to join our team as the Executive Assistant to the Chief Executive Officer (CEO).  As the only Executive Assistant at CVNL, this position will play a pivotal role in helping the CEO, Board of Directors, and leadership team achieve key objectives for the business. This includes being responsible for a broad scope of ongoing administrative duties as well as managing key projects that support business needs and objectives.  Being able to handle a wide variety of activities and confidential matters with discretion as well as working under pressure while juggling multiple priorities will be a key to success.

Responsibilities: As our Executive Assistant, you will play...

Position Summary:

Liberty Behavioral & Community Services, Inc., a leading provider of services for individuals with autism and developmental disabilities, is dedicated to fostering independence, inclusion, and personal growth for our participants. We are seeking a dynamic and detail-oriented C-Suite Executive Assistant to join our team. The C-suite executive assistant provides administrative support to C-suite executives and senior business leaders

Key Responsibilities:

• Scheduling: Managing the executive's calendar, scheduling meetings, and coordinating travel 
• Communication: Answering emails, managing the executive's inbox, and taking phone calls 
• Preparation: Creating materials for meetings and presentations, and researching for those materials 
• ...

Movement Labs is looking for a motivated, experienced professional to join our team as Executive Assistant to the CEO. This person will level-up the CEO’s workflow and operation, providing organizational, logistical, and communication support to ensure top performance and efficiency.

About Movement Labs:

Movement Labs is dedicated to stopping the far right and saving democracy. We bring new thinking to the most challenging problems in the political ecosystem and rigorously test our ideas. We are a movement incubator, leading peer-to-peer text political consultancy for progressive and grassroots activists, and support rural Democratic county parties and organizers to ensure every election is contested. We have already launched innovative programs to stop the worst of the Trump agenda.

Movement Labs is a fast-paced, quickly-evolving, and hard-working environment. We are adaptable, nimble, and shift quickly as needed to meet...

The Executive Administrative Assistant will provide operational and administrative support to the Chief Executive Officer (CEO), and Executives on various programs and projects, and manage calendars. This role requires operating with strategic thinking, exceptional communication, and the distinct ability to drive projects forward through detailed organization and proactivity.

Successful performance in this role requires a self-managed and detail-oriented person and organizational skills, including the ability to interact and communicate successfully with people of all organizational levels, maintaining professionalism and confidentiality and exercising good judgment.

Tiburcio Vasquez Health Center is a non-profit community health center that is dedicated to promoting the health and well-being of our community by providing accessible, high quality care by integrating primary care, dental care, WIC support, mental health counseling, community health...

Job Description

Sorting Robotics Inc. is looking for a highly organized and proactive Executive Assistant and Personal Assistant to the CEO to provide comprehensive support in both professional and personal capacities. This role demands exceptional multitasking skills and the ability to work in a fast-paced environment, ensuring the smooth operation of the CEO's office.

Requirements

• Bachelor’s degree required.
• Experience providing strong administrative support to a high-level executive or team is a plus. A background in human resources is a plus.
• Professional demeanor with the ability to interact will all levels, including strong “A” personalities.
• Outstanding verbal and written communications, including well-presented written materials, and editing/proof reading ability.
• Exemplary organizational and time management skills, able to multitask and prioritize to meet deadlines.
...

Company Overview

We are the premier emergency response and restoration company committed to helping businesses recover in the aftermath of disasters. Our dedicated and specialized teams have played a pivotal role in assisting communities nationwide during major hurricanes, wildfires, freezes, and mold outbreaks. We pride ourselves on our relentless focus on restoring normalcy to those affected by crises.

This job will be supporting the CEO of a rapidly expanding company as we prepare to scale through California this year. He is a level 5, big-picture person. Your job will be to help him stay on track, keep organized, and block and tackle to protect his time.

We are currently in search of a dynamic and detail-oriented Executive Assistant to enhance our operations. This is an exciting opportunity for individuals who thrive in fast-paced environments and are eager to make a significant impact within a team that values clear communication and...

Executive Admin to CEO

Sepulveda Sanchez Accident Lawyers

*IMPORTANT INFORMATION TO APPLY*

You will be evaluated and vetted based on your ability to follow instructions. DO NOT apply through this posting, or the contact information on our website. If you do, you will not be considered. 

TO APPLY: Call us at 213-289-0619 and follow the instructions given.

What We Do

At Sepulveda Sanchez Law, we bring the fight to the insurance companies and corporations who cause harm to our clients. We are an award-winning personal injury law firm, committed to taking on cases for all people who have suffered injustice at the hands of an individual, insurance company or large corporation. We are not afraid to take our cases to trial when a fair settlement cannot be reached. Our mission is to help our clients recover financially, emotionally and physically from the tragic events they have experienced.

Join Our Team

Sepulveda...

Whip Around is a growing SaaS company and emerging leader in the fleet technology arena. With employees across the United States and New Zealand, our product helps fleet operators easily manage the maintenance and inspections of their vehicles. Taking the industry through a digital transformation, Whip Around is quickly becoming the software platform of choice for business owners, fleet managers and drivers

We are seeking a self-starter, hit-the-ground-running, experienced Executive Assistant to join Whip Around on a temporary basis as a 4 month parental leave cover.

The role of Executive Assistant to the Chief Executive Officer is essential to the business as Whip Around continues to grow. The successful candidate in this role will ensure a seamless operating cadence, handling administrative tasks and improving business productivity to allow the CEO to focus on more strategic, leadership elements of the business. They will also have strong communications skills...

Are you looking to make a POSITIVE IMPACT in your community? Do you want to work for a company that cares about you and listens? Are you tec savvy, organized and a planner?

If you answered “YES” to all of those questions, keep reading and apply today!

Cheer Home Care is hiring an Executive Assistant to the CEO to work onsite in the Cheer office. The ideal EA will be extremely computer savvy, proactive, detail-oriented, have a positive attitude and an appreciation for Cheer's employee-centric environment. The EA will assist the CEO in day to day tasks, scheduling, communication, project management, event coordination, and so much more. Be confident, move quickly, be willing to take risks, and excited to help the company grow.

Requirements

• Fantastic organizational and communication skills
• Strong writing and grammar skills
• Positive, upbeat attitude that looks for the best solutions to problems
...

The Executive Administrative Assistant will provide operational and administrative support to the Chief Executive Officer (CEO), and Executives on various programs and projects, and manage calendars. This role requires operating with strategic thinking, exceptional communication, and the distinct ability to drive projects forward through detailed organization and proactivity.

Successful performance in this role requires a self-managed and detail-oriented person and organizational skills, including the ability to interact and communicate successfully with people of all organizational levels, maintaining professionalism and confidentiality and exercising good judgment.

Tiburcio Vasquez Health Center is a non-profit community health center that is dedicated to promoting the health and well-being of our community by providing accessible, high quality care by integrating primary care, dental care, WIC support, mental health counseling, community health...

Job Overview:

This role will primarily support the Chief Operating Officer (COO) and may extend to assisting other executives within the organization. The ideal candidate should possess excellent organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. This is a pivotal role that encompasses various administrative, event support, and organizational responsibilities.

Key Responsibilities:

This job description is not intended to contain a comprehensive listing of activities, duties or responsibilities required of the position. Additional activities, duties or responsibilities may be assigned.

Administrative Support: 

• Calendar Management:
• Proactively manage the executive leadership team’s schedule, ensuring efficient use of time and prioritizing critical meetings and appointments.
• Coordinate and schedule internal and external meetings, taking into account time...

The Executive Administrative Assistant will provide operational and administrative support to the Chief Executive Officer (CEO), and Executives on various programs and projects, and manage calendars. This role requires operating with strategic thinking, exceptional communication, and the distinct ability to drive projects forward through detailed organization and proactivity.

Successful performance in this role requires a self-managed and detail-oriented person and organizational skills, including the ability to interact and communicate successfully with people of all organizational levels, maintaining professionalism and confidentiality and exercising good judgment.

Tiburcio Vasquez Health Center is a non-profit community health center that is dedicated to promoting the health and well-being of our community by providing accessible, high quality care by integrating primary care, dental care, WIC support, mental health counseling, community health...

The Opportunity

The Executive Assistant supports one or more consultant(s) by providing ongoing assistance in all aspects of client engagements and playing an ownership role in the oversight of administrative tasks. The role requires an individual capable of planning, executing and finalizing projects according to strict deadlines. This includes acquiring resources and coordinating the efforts of team members and clients in order to deliver projects according to plan. The Executive Assistant must proactively manage changes in project scope, identify potential crises and devise contingency plans on a regular basis.

The successful candidate will be highly flexible, a strong multitasker on many levels and relish the variety and unpredictability of juggling multiple assignments and changing priorities. The Executive Assistant is expected to feel a sense of ownership and involvement in the process, so as to be able to stage-manage all the...

• Part-Time 15-20 hours per week then ramping up to full time 
• Starting at $6-12 per hour

Who We Are

Inergize Health is a rapidly growing startup in the ecommerce health and wellness space, best known for our innovative product, The Inergize Cold Plunge Tub. We’re revolutionizing the cold-water immersion industry and have had the privilege of working with notable personalities such as Drake, Will Smith, and Dustin Johnson. With exciting product developments and potential VC investments on the horizon, our future promises dynamic growth and opportunities.

Mission/Purpose

We’re seeking a highly motivated and resourceful Ecommerce Virtual Assistant to work directly with our CEO, Ciaran. Your role will be to streamline his professional and personal life, handling email and social media inboxes, scheduling meetings, planning travel logistics, and managing various personal and business-related tasks and...

Summary:

Founded in 2004, BME Strategies is a consulting firm specializing in providing Public Health design and implementation programming for local, regional, and state governments. BME Strategies is seeking a detail-oriented LA-based Executive Assistant for busy Founder/Executive Director to help stay organized and take over a variety of administrative duties to free up his time to focus on global health and public health leadership. Although this position will mostly work remotely, the ability to commute to the Redondo Beach area of Los Angeles as needed is important. 

Responsibilities:

• Management of multiple business inboxes and calendars including the drafting and responding to professional correspondence
• Personal and business travel arrangements, as needed
• Proactively put systems into place to optimize time
• Ability to write technical documents including the drafting of work plans, timelines, summary documents,...

The Opportunity

The Executive Assistant supports one or more consultant(s) by providing ongoing assistance in all aspects of client engagements and playing an ownership role in the oversight of administrative tasks. The role requires an individual capable of planning, executing and finalizing projects according to strict deadlines. This includes acquiring resources and coordinating the efforts of team members and clients in order to deliver projects according to plan. The Executive Assistant must proactively manage changes in project scope, identify potential crises and devise contingency plans on a regular basis.

The successful candidate will be highly flexible, a strong multitasker on many levels and relish the variety and unpredictability of juggling multiple assignments and changing priorities. The Executive Assistant is expected to feel a sense of ownership and involvement in the process, so as to be able to stage-manage all the...

Position Summary

The Bilingual Executive Assistant provides high-level administrative support to the executive team at 33 USA Inc. This role requires fluency in both Japanese and English, as well as excellent organizational skills, attention to detail, and the ability to prioritize tasks. The Bilingual Executive Assistant is responsible for managing calendars, coordinating meetings and travel arrangements, preparing correspondence, attending the sales/consulting meeting with the clients and assisting with special projects as needed.

Requirements

Essential Job Functions & Responsibilities:

Communication Support:

- Draft and edit emails, memos, PPTs, any kind of documentation and other correspondence in both Japanese and English

- Translate documents from Japanese to English and vice versa as necessary

Meeting Coordination:

- Coordinate and...

Job Description:

DrBalcony is a team of passionate civil engineers dedicated to making California balconies safer. We specialize exclusively in SB 326 and SB 721 inspections and compliance, with over 515 SB 326 inspections completed. Our team understands the complexities of these regulations and is committed to providing tailored solutions for homeowners, HOAs, and property managers. As the CEO's Assistant, you will play a crucial role in ensuring the smooth operation of the CEO's day-to-day activities and, by extension, the success of our mission.

Key Responsibilities:

• Email Management: Monitor, prioritize, and respond to emails on behalf of the CEO, ensuring timely and professional communication.
• Scheduling: Coordinate and manage the CEO’s calendar, including meetings, appointments, and travel arrangements.
• Document Handling: Assist in...

Adriana's Insurance is looking for a highly organized and proactive Executive Assistant to support our CEO. In this influential role, you will serve as the primary point of contact between the CEO and internal/external stakeholders. You will manage a variety of administrative tasks that ensure the CEO can focus on strategic decisions and organizational growth. Your responsibilities will include scheduling meetings, preparing briefing materials, managing correspondence, and coordinating special projects as needed. As the Executive Assistant, you will also handle sensitive information with the utmost confidentiality and professionalism. Our ideal candidate is someone who demonstrates exceptional communication skills, thrives in a fast-paced environment, and has a keen attention to detail. Bring your skills to Adriana's Insurance, where you will play an integral role in our leadership team.

Responsibilities

• Manage and maintain the CEO’s calendar, including...

Valais/Wallis Promotion is seeking a highly organized and proactive Executive Assistant / Data Collections Manager to join our remote team in the US. This dynamic role combines administrative support with data management responsibilities. You will directly assist the executive team by performing administrative tasks, scheduling meetings, and managing communications, while also overseeing data collection efforts to support our promotional initiatives. Your contributions will play a crucial role in ensuring the efficient operation of our organization, enabling us to effectively showcase the Valais and Wallis regions to a global audience.

Responsibilities

• Provide comprehensive administrative support to executives, including managing calendars, scheduling appointments, and coordinating travel.
• Oversee data collection initiatives, ensuring accuracy and compliance with our organizational standards.
• Organize and maintain electronic and physical...