Executive Assistant in California

Executive Admin to CEO

Sepulveda Sanchez Accident Lawyers

*IMPORTANT INFORMATION TO APPLY*

You will be evaluated and vetted based on your ability to follow instructions. DO NOT apply through this posting, or the contact information on our website. If you do, you will not be considered. 

TO APPLY: Call us at 213-289-0619 and follow the instructions given.

What We Do

At Sepulveda Sanchez Law, we bring the fight to the insurance companies and corporations who cause harm to our clients. We are an award-winning personal injury law firm, committed to taking on cases for all people who have suffered injustice at the hands of an individual, insurance company or large corporation. We are not afraid to take our cases to trial when a fair settlement cannot be reached. Our mission is to help our clients recover financially, emotionally and physically from the tragic events they have experienced.

Join Our Team

Sepulveda...

Whip Around is a growing SaaS company and emerging leader in the fleet technology arena. With employees across the United States and New Zealand, our product helps fleet operators easily manage the maintenance and inspections of their vehicles. Taking the industry through a digital transformation, Whip Around is quickly becoming the software platform of choice for business owners, fleet managers and drivers

We are seeking a self-starter, hit-the-ground-running, experienced Executive Assistant to join Whip Around on a temporary basis as a 4 month parental leave cover.

The role of Executive Assistant to the Chief Executive Officer is essential to the business as Whip Around continues to grow. The successful candidate in this role will ensure a seamless operating cadence, handling administrative tasks and improving business productivity to allow the CEO to focus on more strategic, leadership elements of the business. They will also have strong communications skills...

Summary

Be more than just an employee number! Join Terran Orbital, a leader in innovation, manufacturing, and operations in the satellite industry. We are a pioneer in the miniaturization of space technologies and the delivery of responsive space solutions. We are a unique, fast-growing, and trusted team focused on quickly and economically designing, building, launching, and operating state-of-the-art satellites for advanced mission constellations.

Terran Orbital is seeking an experienced Executive Assistant to join our growing team. The Executive Assistant will be responsible for providing a professional and friendly service to C-Level Executives.

  Key Duties and Responsibilities

• Collaborate directly with high-level employees
• Organize travel arrangements and schedules
• Provide professional and friendly service
• Organize and maintain office systems
...

Are you looking to make a POSITIVE IMPACT in your community? Do you want to work for a company that cares about you and listens? Are you tec savvy, organized and a planner?

If you answered “YES” to all of those questions, keep reading and apply today!

Cheer Home Care is hiring an Executive Assistant to the CEO to work onsite in the Cheer office. The ideal EA will be extremely computer savvy, proactive, detail-oriented, have a positive attitude and an appreciation for Cheer's employee-centric environment. The EA will assist the CEO in day to day tasks, scheduling, communication, project management, event coordination, and so much more. Be confident, move quickly, be willing to take risks, and excited to help the company grow.

Requirements

• Fantastic organizational and communication skills
• Strong writing and grammar skills
• Positive, upbeat attitude that looks for the best solutions to problems
...

The Executive Administrative Assistant will provide operational and administrative support to the Chief Executive Officer (CEO), and Executives on various programs and projects, and manage calendars. This role requires operating with strategic thinking, exceptional communication, and the distinct ability to drive projects forward through detailed organization and proactivity.

Successful performance in this role requires a self-managed and detail-oriented person and organizational skills, including the ability to interact and communicate successfully with people of all organizational levels, maintaining professionalism and confidentiality and exercising good judgment.

Tiburcio Vasquez Health Center is a non-profit community health center that is dedicated to promoting the health and well-being of our community by providing accessible, high quality care by integrating primary care, dental care, WIC support, mental health counseling, community health...

Job Overview:

This role will primarily support the Chief Operating Officer (COO) and may extend to assisting other executives within the organization. The ideal candidate should possess excellent organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. This is a pivotal role that encompasses various administrative, event support, and organizational responsibilities.

Key Responsibilities:

This job description is not intended to contain a comprehensive listing of activities, duties or responsibilities required of the position. Additional activities, duties or responsibilities may be assigned.

Administrative Support: 

• Calendar Management:
• Proactively manage the executive leadership team’s schedule, ensuring efficient use of time and prioritizing critical meetings and appointments.
• Coordinate and schedule internal and external meetings, taking into account time...

The Executive Administrative Assistant will provide operational and administrative support to the Chief Executive Officer (CEO), and Executives on various programs and projects, and manage calendars. This role requires operating with strategic thinking, exceptional communication, and the distinct ability to drive projects forward through detailed organization and proactivity.

Successful performance in this role requires a self-managed and detail-oriented person and organizational skills, including the ability to interact and communicate successfully with people of all organizational levels, maintaining professionalism and confidentiality and exercising good judgment.

Tiburcio Vasquez Health Center is a non-profit community health center that is dedicated to promoting the health and well-being of our community by providing accessible, high quality care by integrating primary care, dental care, WIC support, mental health counseling, community health...

The Opportunity

The Executive Assistant supports one or more consultant(s) by providing ongoing assistance in all aspects of client engagements and playing an ownership role in the oversight of administrative tasks. The role requires an individual capable of planning, executing and finalizing projects according to strict deadlines. This includes acquiring resources and coordinating the efforts of team members and clients in order to deliver projects according to plan. The Executive Assistant must proactively manage changes in project scope, identify potential crises and devise contingency plans on a regular basis.

The successful candidate will be highly flexible, a strong multitasker on many levels and relish the variety and unpredictability of juggling multiple assignments and changing priorities. The Executive Assistant is expected to feel a sense of ownership and involvement in the process, so as to be able to stage-manage all the...

• Part-Time 15-20 hours per week then ramping up to full time 
• Starting at $6-12 per hour

Who We Are

Inergize Health is a rapidly growing startup in the ecommerce health and wellness space, best known for our innovative product, The Inergize Cold Plunge Tub. We’re revolutionizing the cold-water immersion industry and have had the privilege of working with notable personalities such as Drake, Will Smith, and Dustin Johnson. With exciting product developments and potential VC investments on the horizon, our future promises dynamic growth and opportunities.

Mission/Purpose

We’re seeking a highly motivated and resourceful Ecommerce Virtual Assistant to work directly with our CEO, Ciaran. Your role will be to streamline his professional and personal life, handling email and social media inboxes, scheduling meetings, planning travel logistics, and managing various personal and business-related tasks and...

Summary:

Founded in 2004, BME Strategies is a consulting firm specializing in providing Public Health design and implementation programming for local, regional, and state governments. BME Strategies is seeking a detail-oriented LA-based Executive Assistant for busy Founder/Executive Director to help stay organized and take over a variety of administrative duties to free up his time to focus on global health and public health leadership. Although this position will mostly work remotely, the ability to commute to the Redondo Beach area of Los Angeles as needed is important. 

Responsibilities:

• Management of multiple business inboxes and calendars including the drafting and responding to professional correspondence
• Personal and business travel arrangements, as needed
• Proactively put systems into place to optimize time
• Ability to write technical documents including the drafting of work plans, timelines, summary documents,...

The Opportunity

The Executive Assistant supports one or more consultant(s) by providing ongoing assistance in all aspects of client engagements and playing an ownership role in the oversight of administrative tasks. The role requires an individual capable of planning, executing and finalizing projects according to strict deadlines. This includes acquiring resources and coordinating the efforts of team members and clients in order to deliver projects according to plan. The Executive Assistant must proactively manage changes in project scope, identify potential crises and devise contingency plans on a regular basis.

The successful candidate will be highly flexible, a strong multitasker on many levels and relish the variety and unpredictability of juggling multiple assignments and changing priorities. The Executive Assistant is expected to feel a sense of ownership and involvement in the process, so as to be able to stage-manage all the...

Position Summary

The Bilingual Executive Assistant provides high-level administrative support to the executive team at 33 USA Inc. This role requires fluency in both Japanese and English, as well as excellent organizational skills, attention to detail, and the ability to prioritize tasks. The Bilingual Executive Assistant is responsible for managing calendars, coordinating meetings and travel arrangements, preparing correspondence, attending the sales/consulting meeting with the clients and assisting with special projects as needed.

Requirements

Essential Job Functions & Responsibilities:

Communication Support:

- Draft and edit emails, memos, PPTs, any kind of documentation and other correspondence in both Japanese and English

- Translate documents from Japanese to English and vice versa as necessary

Meeting Coordination:

- Coordinate and...

Job Description:

DrBalcony is a team of passionate civil engineers dedicated to making California balconies safer. We specialize exclusively in SB 326 and SB 721 inspections and compliance, with over 515 SB 326 inspections completed. Our team understands the complexities of these regulations and is committed to providing tailored solutions for homeowners, HOAs, and property managers. As the CEO's Assistant, you will play a crucial role in ensuring the smooth operation of the CEO's day-to-day activities and, by extension, the success of our mission.

Key Responsibilities:

• Email Management: Monitor, prioritize, and respond to emails on behalf of the CEO, ensuring timely and professional communication.
• Scheduling: Coordinate and manage the CEO’s calendar, including meetings, appointments, and travel arrangements.
• Document Handling: Assist in...

Adriana's Insurance is looking for a highly organized and proactive Executive Assistant to support our CEO. In this influential role, you will serve as the primary point of contact between the CEO and internal/external stakeholders. You will manage a variety of administrative tasks that ensure the CEO can focus on strategic decisions and organizational growth. Your responsibilities will include scheduling meetings, preparing briefing materials, managing correspondence, and coordinating special projects as needed. As the Executive Assistant, you will also handle sensitive information with the utmost confidentiality and professionalism. Our ideal candidate is someone who demonstrates exceptional communication skills, thrives in a fast-paced environment, and has a keen attention to detail. Bring your skills to Adriana's Insurance, where you will play an integral role in our leadership team.

Responsibilities

• Manage and maintain the CEO’s calendar, including...

Valais/Wallis Promotion is seeking a highly organized and proactive Executive Assistant / Data Collections Manager to join our remote team in the US. This dynamic role combines administrative support with data management responsibilities. You will directly assist the executive team by performing administrative tasks, scheduling meetings, and managing communications, while also overseeing data collection efforts to support our promotional initiatives. Your contributions will play a crucial role in ensuring the efficient operation of our organization, enabling us to effectively showcase the Valais and Wallis regions to a global audience.

Responsibilities

• Provide comprehensive administrative support to executives, including managing calendars, scheduling appointments, and coordinating travel.
• Oversee data collection initiatives, ensuring accuracy and compliance with our organizational standards.
• Organize and maintain electronic and physical...

RoseRyan, a trusted finance and accounting consulting firm, is looking for an Executive Administrative Assistant to provide high-level support to our executive team. In this role, you will be an integral part of our organization, ensuring smooth operations and facilitating communication within the company. Your professionalism and organizational skills will contribute significantly to our team's success.

Responsibilities:

• Manage and maintain executive schedules, including arranging meetings, appointments, and travel itineraries
• Prepare and edit correspondence, reports, and presentations for executive leadership
• Coordinate logistics for meetings and events, ensuring all details are handled efficiently
• Serve as a point of contact for internal and external stakeholders, handling inquiries and requests professionally
• Assist in the preparation of meeting materials and follow-up on action items as needed
...

Are you looking to make a POSITIVE IMPACT in your community? Do you LOVE helping older adults? Do you want to work for a company that cares about you and listens? Do you want to “Be the Reason Someone Smiles?" Are you organized and a planner?

If you answered “YES” to any of those questions, keep reading and apply today!

Cheer Home Care is hiring an Executive Assistant to the CEO to work onsite in the Cheer office. The ideal EA will be a proactive, detail-oriented, utility player with great energy, a positive attitude and have an appreciation for Cheer's employee-centric environment.

Requirements

• Fantastic organizational and communication skills
• Strong writing and grammar skills
• Positive, upbeat attitude that looks for the best solutions to problems
• Strong computer skills
• Nimble and willing to take on a wide range of projects
• Calendar and schedule management
• Planning...

We’re looking for an experienced, highly organized, professional Executive Assistant preferably with startup or tech experience to join our team. You will manage a wide variety of administrative tasks and projects from executive support to conference planning and logistics, utilizing different technologies in support of our small team in a dynamic, primarily remote environment. 

*Although we are currently remote, we intend to establish offices in San Francisco.  This position will start as remote with the understanding that it will transition to hybrid, with required presence 2 days’ per week in the San Francisco office. In the meantime we actively use WeWork offices on a part-time basis. 

At this time we will only consider applicants in the San Francisco bay area.

Is this You?

Are you a technically adept, polished, career executive assistant who loves working in a fast-paced setting where each day...

The Executive Assistant will provide essential executive support with real estate transactions, contract management, and licensing transactions. The ideal candidate will be detail-oriented, highly organized, and capable of managing multiple responsibilities in a corporate environment.

WHAT YOU WILL BE DOING

• Conduct research and gather relevant corporate information and documents
• Draft, review, and revise corporate documents, including contracts, lease agreements, and board resolutions
• Manage and organize corporate records and files, including maintaining electronic filing systems
• Communicate with internal departments, external contacts, and regulatory bodies
• Assist with administrative tasks such as answering phones, responding to emails, and managing calendars
• Maintain confidentiality of corporate information and documents
• Perform other related duties as assigned
...

Our mission at Oura is to empower every person to own their inner potential. Our award-winning products help our global community gain a deeper knowledge of their readiness, activity, and sleep quality by using their Oura Ring and its connected app. We've helped 2.5 million people understand and improve their health by providing daily insights and practical steps to inspire healthy lifestyles.

Empowering the world starts with living our values and empowering our team. As a quickly growing company focused on helping people live healthier and happier lives, we ensure that our team members have what they need to do their best work — both in and out of the office. 

We're on the lookout for a dynamic and highly organized Executive Assistant to join our vibrant team! This person will play an exciting, multifaceted role, providing crucial administrative support to our legal, supply chain and people team while spearheading special projects under the guidance of our...

The Executive Assistant will provide essential executive support with real estate transactions, contract management, and licensing transactions. The ideal candidate will be detail-oriented, highly organized, and capable of managing multiple responsibilities in a corporate environment.

WHAT YOU WILL BE DOING

• Conduct research and gather relevant corporate information and documents
• Draft, review, and revise corporate documents, including contracts, lease agreements, and board resolutions
• Manage and organize corporate records and files, including maintaining electronic filing systems
• Communicate with internal departments, external contacts, and regulatory bodies
• Assist with administrative tasks such as answering phones, responding to emails, and managing calendars
• Maintain confidentiality of corporate information and documents
• Perform other related duties as assigned
...

SpreeAI is a fast-growing, innovative AI technology company with a core focus on revolutionizing the ecommerce and fashion landscapes. We thrive in a dynamic, fast-paced environment where creativity meets technology. Our mission is to revolutionize the fashion industry by creating cutting-edge technology solutions that drive real impact. If you are passionate about technology, fashion, shaping the future, and have a knack for social media, your spot is here with us! We are proud to announce that the iconic Naomi Campbell has recently joined our board, marking a significant milestone in our journey.

We are seeking a master multitasker, a passionate forward thinker, and a dedicated right-hand person to join our dynamic team to support our CEO as the executive assistant. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person will support the CEO with professional and personal needs by...

About Us

Egon Zehnder is the world’s preeminent executive search and leadership advisory firm, inspiring leaders to navigate complex questions with human answers. We help organizations get to the heart of their leadership challenges and offer honest feedback and insights to help leaders realize their true being and purpose.  We believe that together we can transform people, organizations and the world through leadership.

The Opportunity

The Executive Assistant Floater provides high-level, quality support to Consultant(s) during an Executive Assistant’s vacation, leave, etc. This role also provides administrative assistance in all aspects of our engagements, relieving the Executive Assistants of administrative burden on projects. This individual must be comfortable with ever-changing tasks and must possess a high level of flexibility. Reliability, as well as the ability to organize and prioritize tasks...

About the Role

We are looking for an experienced & professional Executive Assistant to join our small, friendly team. As EA you will provide direct support to 2 senior Heavybit partners. Your role will include administrative responsibilities such as making travel arrangements, coordinating calendars, filing expenses, scheduling meetings with founders & investors, responding to emails on the partners’ behalf, event and project coordination, and light office duties. You should be highly organized, detail-oriented, capable of moving multiple things forward with minimal supervision while communicating effectively. An ideal candidate is able  to anticipate & address the needs of the partners and work together with the team to ensure their time with prospects and portfolio cos is maximized. This is a full-time hybrid position based in San Francisco and as such candidates must be available to be in-office regularly. 

About...

At Mibura, we believe that infrastructure powers progress. That execution is as essential as innovation. That better collaboration builds better technology. Trusted by the world’s leading technology companies for 15 years, we move, store, process and secure the world’s data with silicon focused solutions designed for our customers’ current needs and future ambitions. Through a process of deep collaboration and transparency, we’re ultimately changing the way tomorrow’s enterprise, cloud, defense, and carrier architectures transform—for the better.

The data infrastructure that our customers build has never been more critical to our global economy. It’s what’s keeping the world connected, businesses running, and information flowing. If you’re ready to excel, innovate, and truly enjoy your work, apply now for the position detailed below.

The Opportunity

Mibura is looking for a motivated Executive Assistant to join our growing team. At Mibura, we are...

We are seeking an experienced Executive Administrative Assistant to join our team at the Law Office of David P. Shapiro. As an Executive Administrative Assistant, you will provide high-level administrative support to our executive team and ensure the smooth operation of our office.

Responsibilities:

• Maintain executive calendars, schedule appointments, and coordinate meetings

• Manage travel arrangements and itineraries

• Prepare and edit correspondence, memos, and other documents

• Answer and direct phone calls, take messages, and handle inquiries

• Prepare and distribute meeting agendas and minutes

• Make travel arrangements and reservations

• Manage and maintain confidential files and documents

• Coordinate and schedule internal and external events and...