IT Administrator

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Front Desk Administrative Assistant

Mental Health Association - Western MA

Chicopee, massachusetts

The Mental Health Association, Inc. is seeking a Front Desk Administrative Assistant to provide vital office support through various clerical activities. This role involves greeting and assisting visitors, managing inquiries, and ensuring efficient office operations. The ideal candidate will have prior experience in an administrative position, preferably in the human service field, is bilingual in English and Spanish, and has moderate to proficient skills using Microsoft Office Suite.

Key Responsibilities:

Visitor and Call Management:

Greet visitors and promptly answer phone calls, routing inquiries to the appropriate staff while maintaining a courteous and professional demeanor.
Provide routine information and uphold confidentiality in accordance with MHA guidelines and HIPAA policies.

Office Operations:

Open and close the office as per MHA...

Full-time

Construction Field Administrative Assistant (Temporary)

CS Energy

Herkimer, new york

The Administrative Assistant is responsible for assisting the Solar Division with general administrative support.

This position is 100% on site at a project site, and this is a temp to perm position.

Essential Duties and Responsibilities

Maintains a comprehensive and orderly project file system. Ensures the team adheres to the filing process.

Assists the team with mailing of FedEx, Certified Mail, etc. Distribute and/or scan mail to recipient daily.
Assists the Project Management team in tracking Certificate of Insurance and processing paperwork, including invoices, application for payment, subcontract agreement, purchase orders, and labor cost reports.
Accurately enters the payroll daily.
Completes daily and weekly audits to ensure all craft employees are correctly paid. Ensures all payroll issues are accurately and timely resolved.
Maintain office supply inventory
Code...

Full-time

Construction Field Administrative Assistant (Temporary)

CS Energy

Albany, new york

The Administrative Assistant is responsible for assisting the Solar Division with general administrative support.

This position is 100% on site at a project site, and this is a temp to perm position.

Essential Duties and Responsibilities

Maintains a comprehensive and orderly project file system. Ensures the team adheres to the filing process.

Assists the team with mailing of FedEx, Certified Mail, etc. Distribute and/or scan mail to recipient daily.
Assists the Project Management team in tracking Certificate of Insurance and processing paperwork, including invoices, application for payment, subcontract agreement, purchase orders, and labor cost reports.
Accurately enters the payroll daily.
Completes daily and weekly audits to ensure all craft employees are correctly paid. Ensures all payroll issues are accurately and timely resolved.
Maintain office supply inventory
Code...

Full-time

Administrative Assistant

Costello Medical

Boston, massachusetts

Role Summary

Responsibilities: You will support several members of our Senior Management Team with a variety of tasks to ease the administrative burden they face, ensuring they can excel in their key area of expertise. You will also provide general support to others in the US Operations Team
Salary: $45,000 per annum, depending on your previous experience (please note this is a standardized, non-negotiable salary)
Benefits: Hybrid working options that allow you to work from home up to 50% of your time, generous holiday allowance, flexible working hours, private medical and dental insurance, 401K plan, life insurance, full funding for external training, comprehensive travel insurance and more
Role Type: Full-time, permanent
Start Date: We are currently recruiting for immediate start dates in 2024. We have start dates available every month and...

Contract

Oracle Middleware Database Administrator (US)

CMiC

N/AN/A

Computer Methods International Corp. (CMiC) is a software Development firm specializing in enterprise financial and cost management systems designed for the Construction and Engineering industries.

NOTE: This is a remote role, but the successful candidate must be located in the US. This will most likely be a contract position.

Duties & Responsibilities

An opening currently exists for an Oracle DBA/Middleware Administrator. Duties and responsibilities (may include, but are not limited to, the following):

Accountable for the deployment, development, enhancement, support and maintenance of databases within our Enterprise application
Develops/improves database standards ensuring CMiC meets our overall SLA's in order to provide optimum maintenance and consistency across applications
Research technical problems, analyze business requirements,...

Full-time

Administrative Assistant

F.H. Paschen

Irving, texas

F.H. Paschen has over 110 years of experience in the construction industry. You’ve driven on highways we paved, you’ve travelled through airports we modernized, you’ve commuted through rail stations we constructed, and your children learn in schools we built. But we are MORE than that. We offer MORE Versatility—as we work in any industry, offering any delivery method and service. We operate with MORE Tenacity—as we maneuver through tight schedules, spaces, and budgets. We provide MORE Ingenuity—by creating solutions to solve your greatest challenges. And we perform with MORE Pride—in focusing on safety and quality, and in offering more opportunities for our communities and diverse populations to build with us. We deliver far more than just on time and on budget—we deliver with MORE Paschen.

Position Overview:

This position is to provide...

Contract

Systems Administrator III (Cloud)

Enterprise Horizon Consulting Group

Charleston, south carolina

Company Overview

Enterprise Horizon Consulting Group (EHCG) is a Woman-Owned Small Business specializing in IT Consulting which has successfully delivered key capabilities to the Navy, Army, and NASA over the past 15+ years. EHCG provides best in class services to its customers in the following areas: Business Systems Services; Business Intelligence; Data Analytics and Dashboarding; Enterprise Resource Planning (SAP) Implementation; Legacy System Optimization; Digital Transformation; Cloud Migration; Integration and Modernization; and Risk Management Framework Processes.

Requirements

Enterprise Horizon Consulting Group is seeking a Systems Administrator III (Cloud) to support a DoD project. This position is contingent upon contract award. Requirements for the position include:

7 years with Master’s or 11 years with Bachelor’s degree of professional experience in systems administration to include supporting daily...

Contract

Systems Administrator III

Enterprise Horizon Consulting Group

Charleston, south carolina

Company Overview

Requirements

Enterprise Horizon Consulting Group is seeking a Systems Administrator III to support a DoD project. This position is contingent upon contract award. Requirements for the position include:

7 years with Master’s or 11 years with Bachelor’s degree of professional experience in systems administration to include supporting daily operational...

Contract

Systems Administrator II

Enterprise Horizon Consulting Group

Charleston, south carolina

Company Overview

Requirements

Enterprise Horizon Consulting Group is seeking a Systems Administrator II to support a DoD project. This position is contingent upon contract award. Requirements for the position include:

3 years of professional experience in systems administration to include supporting daily operational requirements of computer network systems including...

Full-time

Administrative Director

O2B Early Education

West Palm Beach, florida

O2B Kids is a GROWING education company in both Florida and Georgia. We are currently looking for an administrative/assistant director for our West Palm Beach location. The ideal candidate would love to work in a positive environment, help coach others, and have opportunities for growth.

Responsibilities and Duties

Work Monday - Friday, 6:15am - 3:15pm

Communicate with parents daily
Process agency paperwork (school readiness, CCFP, VPK)
Assist with the hiring of all staff
Uphold licensing requirements
Support the director/facility manager
Tend to billing and accounts receivable

Requirements

DCF Introduction to Child Care Courses
Active Staff Credential
Active Director Credential w/VPK Endorsement
CPR/First Aid
Experience working with children 0-13 years-old
Management experience

Full-time

Sub-Contracts Administrator, Senior (3265)

Navarro Inc.

Piketon, ohio

Navarro Research and Engineering is recruiting for an Sub-Contracts Administrator, Senior in Piketon, OH.

Navarro is a premier contractor providing high-quality technical services to DOE, NASA, and DOD. Navarro’s success is based on our customer service focus and our well-known responsiveness and innovation. In all we do, either in corporate management or in our services to our clients, we seek for the most effective and efficient approaches to provide best value to our clients.

Under limited supervision, performs Contracts job functions as assigned by management. Typical job responsibilities include preparing list of contactors to which request for proposals may be submitted, compiling request for proposal packages, preparing, and reviewing all bid tabulations and modify and update the scope, terms and conditions, and commercial terms of contract. The specific work assignment may include duties or activities that assist and support management in...

Full-time

Administrative Assistant - On-Site Position

Best Pet Supplies, LLC

Jamaica, new york

Position:
Administrative Assistant (In-person position)

About Best Pet Supplies:
At Best Pet Supplies, we pride ourselves on a rich history that began as a garment factory and evolved into a leader in the pet products industry. Our commitment to innovation and quality has positioned us at the forefront of the market. As we continue to grow, we seek a dedicated and versatile Administrative Assistant to join our dynamic team. We value creativity, collaboration, and a commitment to excellence, offering a supportive environment with ample opportunities for professional development and growth.

Requirements

The Role:
As an Administrative Assistant at Best Pet Supplies, you will play a vital role in ensuring smooth day-to-day operations. This position requires a proactive individual who can handle a mix of customer service responsibilities and office management tasks.

Key...

Full-time
Administrative Coordinator
Nantucket Conservation Foundation
Nantucket, massachusetts
Summary

The Administrative Coordinator will play a crucial role in ensuring the smooth and efficient operation of the NCF office, directly contributing to the success of our programs and events. This position is responsible for managing day-to-day administrative tasks, supporting event logistics, and serving as the first point of contact for general inquiries by phone and email. The ideal candidate is organized, proactive, collaborative, and possesses excellent communication skills. The Administrative Coordinator will work closely with the Development and Communications teams while also providing essential support to the Senior Leadership team.

Responsibilities

Front-line Support:
- Welcome and assist Foundation visitors, including donors and board members, and address inquiries in person, via email, or over the...

Full-time
Receivable/Billing Administrator
DataXoom
Manchester, new hampshire
Are you looking for an opportunity to join a dynamic team in a friendly and supportive work environment? DataXoom is seeking a Receivable/Billing Administrator to join our team and provide exceptional admin and accounting support for the organization.
Company Overview:
DataXoom is a leading provider of US mobile data services for large business and enterprise customers. We pride ourselves on delivering exceptional service and value to our clients.
Responsibilities:
- Posting payments from the accounts receivable log to customer accounts in our system
- Monitoring credit card expiration dates and addressing payment failures
- Ensuring timely credit card updates to prevent disruptions
- Reconciling outstanding balances and resolving discrepancies
- Monitoring and maintaining customer payment terms
- Assisting in account adjustments and maintaining proper documentation for audit purposes...

Full-time
Administrative Support - Domestic Relations
County of Blair
Hollidaysburg, pennsylvania
Employee promotion results in our search for an administrative support hire within Domestic Relations. Our hire performs a variety of support functions that include assisting case managers with conference scheduling among all parties; preparing information and documents; scanning or copying case-relevant information into computer; gathering forms to produce a packet of court orders to send to judge for signature and to send correspondence to clients and attorneys; docketing and tracking support orders; registering incoming and outgoing complaints and petitions from out-of-county and out-of-state courts; reviewing wage attachments for accuracy; preparing bench warrants and orders for suspension of driver licenses; answering questions; and providing customer service.
Requirements
Qualified applicants will hold a high school diploma or GED; have some experience working in an office setting and with computers; experience performing typing, data entry, and...

Not Specified
Administrative Assistant/Receptionist with CPA Firm experience
FY International
Pleasanton, california
Job description
ABOUT THE ROLE:
Administrative Assistant / Receptionist
Our CPA firm provides excellent client service to our small and medium sized owner managed business clients.
We are looking for a proactive and ambitious Administrative Assistant / Receptionist to join our accounting firm to ensure the workflow moves through the firm while being the main point of contact for the client. The right candidate is process driven with high attention to detail and has experience working in an accounting or CPA firm.
This role requires you to do a lot of routine mondain daily administrative tasks. If you get bored easily and cannot keep focus for a long period of time doing repetitious work then this is not the right role for you.
Responsibilities include:

Work closely with our professional staff to ensure our clients are receiving the highest quality of...

Full-time
Database Administrator (DBA)
SmartFinancial
Newport Beach, california
Join SmartFinancial: Empowering Insurance Agents with Cutting-Edge Technology
Welcome to SmartFinancial, where our mission is clear: to drive growth and success for insurance agencies through our industry-leading technology! Voted one of the Best Places to Work for four consecutive years, we are one of the fastest-growing tech companies.
We are a leading insurance marketplace, connecting millions of shoppers to our network of insurance partners.
We are seeking a highly skilled and motivated Database Administrator (DBA) with expertise in MySQL, PostgreSQL, and AWS to join our team. The ideal candidate will be responsible for the performance, integrity, and security of our databases. This role involves both strategic and operational tasks, ensuring our databases are scalable, reliable, and efficient.
What You'll Do

Manage and maintain MySQL and PostgreSQL databases across development, testing,...

Full-time
Quality Analyst ("Guardian Process Administrator")
Ten Group
New York, new york
About us
Ten Lifestyle Group is a leading, technology-enabled lifestyle and travel platform, providing trusted concierge services to its members 24 hours a day, 365 days a year.
Our goal is simple: to become the most trusted service business in the world. We are the global market leader for travel and lifestyle management services, providing services from a strong global office network with over one thousand employees.  
We use our expertise, technology and scale to get our members direct access to the best travel, entertainment, dining and luxury retail services.
Ten is growing quickly and has ambitious plans to innovate, keep inspiring and to continue to improve the lives of millions of members. Will you help take us there? 

About the role
We are seeking a detail-oriented and proactive Quality Analyst (“Guardian Process Administrator”) to ensure the quality and accuracy of email...

Full-time
Quality Analyst ("Guardian Process Administrator")
Ten Group
Las Vegas, nevada
About us
Ten Lifestyle Group is a leading, technology-enabled lifestyle and travel platform, providing trusted concierge services to its members 24 hours a day, 365 days a year.
Our goal is simple: to become the most trusted service business in the world. We are the global market leader for travel and lifestyle management services, providing services from a strong global office network with over one thousand employees.  
We use our expertise, technology and scale to get our members direct access to the best travel, entertainment, dining and luxury retail services.
Ten is growing quickly and has ambitious plans to innovate, keep inspiring and to continue to improve the lives of millions of members. Will you help take us there? 

About the role
We are seeking a detail-oriented and proactive Quality Analyst (“Guardian Process Administrator”) to ensure the quality and accuracy of email...

Full-time
Project Administrator
Albireo Energy
Tempe, arizona
The Project Administrator – Complex Projects is responsible for the management of the flow of information from the beginning of the order acceptance process through the entire project lifecycle and handover to customer. Tasks included are order approval process, order compliance and scheduling, billing, purchase orders, and reporting, along with other tasks deemed necessary for successful project execution.
Essential Functions:

Prepares invoices for billing and any additional documentation required for billing purposes.

Processes invoices and validates according to project contract documentation.

Initiates documents for purchase orders, subcontracts, and change orders.

Assists Project Managers with the preparation of submittals and operational/maintenance manuals.

Gathers and records information to assist with process compliance monitoring.

Reviews status reports prepared by project members and modifies...

Part-time
Part-Time Administrative Assistant
Access Services
Fort Washington, pennsylvania
Access Services is hiring an Administrative Assistant to support our Fort Washington Office!
The administrative assistant will assist the Office manager and provide overall administrative support. They will facilitate the efficient office operations, procedures, and equipment of the Delaware Valley (DV) Regional Office, helping to ensure organizational effectiveness, standardization, and the use of best practices. This includes office space management, ordering supplies and equipment, mail pick up and distribution, welcoming and directing visitors and clients, answering phone calls, records maintenance, copy/print services, and office maintenance.

Essential Functions
Support the Delaware Valley Regional Office Manager in administrative functions as needed. Provide front desk coverage at the Fort Washington Office, with a welcoming and friendly presence. This includes answering phone calls, greeting visitors and...

Full-time
License and Compliance Administrator
Miller Transportation Group
Lumberton, new jersey
Miller Transportation Group is hiring a full-time employee to join our team as a License and Compliance Administrator. This position will be based out of our corporate headquarters in Lumberton, NJ.

Responsibilities:

Commercial registration and titling for new and used vehicles across multiple states

Check writing

Making Journal Entries

Working with Lease/Rental Customers to receive and maintain insurance on Miller owned vehicles

Filing and Scanning (as an example: 2290 filing for Federal Highway Use Taxes)

Data entry

Requirements
Qualities:

Good organization and follow up skills

Attention to Detail and Accuracy

Excellent communication skills (oral and written)

Strong problem solving skills

Ability to work productively and positively as part of a...

Full-time
CEI Project Administrator
CDR Companies
Tampa, florida
CDR Maguire Inc., a national multi-disciplinary engineering and emergency management consulting firm is seeking a Project Administrator in the Tampa, FL area to assist our construction engineering inspection (CEI) team throughout Florida. Individuals will perform the following in this role:

ESSENTIAL FUNCTIONS:

Directs and assigns specific tasks to inspectors and assists in all phases of the construction project.

Responsible for the progress and final estimates throughout the construction project duration.

Preparing, reviewing, and distributing weekly and monthly project reports and meeting minutes

Reviewing and responding to field issues/conflicts.

Travel to construction sites throughout the state as required.

CDR Maguire is an Equal Opportunity Employer M/F/D/V and EO/AAN/D. Must be able to work in the United States to apply.

About...

Full-time
CEI Project Administrator
CDR Companies
Fort Lauderdale, florida
CDR Maguire Inc., a national multi-disciplinary engineering and emergency management consulting firm is seeking a Project Administrator in the South Florida (Fort Lauderdale/Miami, FL) area to assist our construction engineering inspection (CEI) team throughout Florida. Individuals will perform the following in this role:
ESSENTIAL FUNCTIONS:

Directs and assigns specific tasks to inspectors and assists in all phases of the construction project.

Responsible for the progress and final estimates throughout the construction project duration.

Preparing, reviewing, and distributing weekly and monthly project reports and meeting minutes

Reviewing and responding to field issues/conflicts.

Travel to construction sites throughout the state as required.

CDR Maguire is an Equal Opportunity Employer M/F/D/V and EO/AAN/D. Must be able to work in the United States to...

Full-time
CEI Project Administrator
CDR Companies
Miami, florida
CDR Maguire Inc., a national multi-disciplinary engineering and emergency management consulting firm is seeking a Project Administrator in the South Florida (Miami/Fort Lauderdale, FL) area to assist our construction engineering inspection (CEI) team throughout Florida. Individuals will perform the following in this role:
ESSENTIAL FUNCTIONS:

Directs and assigns specific tasks to inspectors and assists in all phases of the construction project.

Responsible for the progress and final estimates throughout the construction project duration.

Preparing, reviewing, and distributing weekly and monthly project reports and meeting minutes

Reviewing and responding to field issues/conflicts.

Travel to construction sites throughout the state as required.

CDR Maguire is an Equal Opportunity Employer M/F/D/V and EO/AAN/D. Must be able to work in the United States to...

Full-time
Wealth Management Administrator - Wichita, KS
Emprise Bank
Wichita, kansas
At Emprise Bank, everything we do is focused on empowering people to thrive. We proudly work to provide an extraordinary customer experience to help our customers achieve their goals.
We are currently seeking a Wealth Management Administrator to join our Wealth Management team. The Wealth Management Administrator is responsible for delivering operational excellence, exceptional client service, and ensuring regulatory compliance in support of the Wealth Management team. The role will play a pivotal part in managing account processes, maintaining client records, and supporting both internal teams and external partners.
A successful candidate will have:

Strong attention to detail and accuracy in managing documents and client records.

Commitment to delivering exceptional, high-touch customer service.

Knowledge of regulatory requirements in the trust or financial services sector.

Proficiency in financial...

Temporary
Administrative Assistant (Temporary)
CS Energy
Edison, new jersey
The Administrative Assistant is responsible for assisting the Solar Division with general administrative support.
Essential Duties and Responsibilities
Maintains a comprehensive and orderly project file system. Ensures the team adheres to the filing process.

Assists the team with mailing of FedEx, Certified Mail, etc. Distribute and/or scan mail to recipient daily.

Assists the Project Management team in tracking Certificate of Insurance and processing paperwork, including invoices, application for payment, subcontract agreement, purchase orders, and labor cost reports.

Accurately enters the payroll daily.

Completes daily and weekly audits to ensure all craft employees are correctly paid. Ensures all payroll issues are accurately and timely resolved.

Maintain office supply inventory

Code monthly credit card charges

Schedule travel arrangements as required

Accurately and...

Full-time
Payroll Administrator
Lafrance Hospitality
Westport, massachusetts
PAYROLL ADMINISTRATOR
Lafrance Hospitality is a dynamic and expanding company seeking a skilled Payroll Administrator to join our team. In this role, you will play a crucial part in ensuring accurate payroll administration and maintaining exceptional organizational standards. If you are detail-oriented, possess excellent communication skills, and thrive in a fast-paced environment, we want to hear from you!
Schedule: M - F, *Hours can vary based on business needs, in office
WHAT YOU WILL BE DOING (ESSENTIAL DUTIES) …

Manage end-to-end payroll processing for all employees and process new hire onboarding documents in a timely manner.

Maintain and update ADP payroll system software, ensuring data integrity and accuracy.

Collaborate with HR team to resolve ADP Workforce Now system issues and implement updates.

Process bi-weekly payroll for all...

Full-time
Administrative Assistant
CS Energy
Albany, new york
The Administrative Assistant is responsible for assisting the Solar Division with general administrative support.
Essential Duties and Responsibilities
Maintains a comprehensive and orderly project file system. Ensures the team adheres to the filing process.

Assists the team with mailing of FedEx, Certified Mail, etc. Distribute and/or scan mail to recipient daily.

Assists the Project Management team in tracking Certificate of Insurance and processing paperwork, including invoices, application for payment, subcontract agreement, purchase orders, and labor cost reports.

Accurately enters the payroll daily.

Completes daily and weekly audits to ensure all craft employees are correctly paid. Ensures all payroll issues are accurately and timely resolved.

Maintain office supply inventory

Code monthly credit card charges

Schedule travel arrangements as required

Accurately and...

Part-time
Marketing Office Administrator
Geoprobe Systems®
Salina, kansas
Enjoy researching, organizing, and entering data? As the part-time office administrator on the marketing team, you’ll be generating and managing customer records as our company expands to serve more customers in more industries. Not only are you collaborating with the marketing and sales teams to keep information up-to-date, but your work means other departments across the company access accurate information. You also will be one of the first voices our customers calling in will hear – helping them connect with the team member who can best answer their question.
A successful office admin possesses excellent attention to detail and organization, time management skills, the ability to multitask, a friendly attitude both in-person and over the phone, the ability to see things through customers’ eyes, and an appreciation of a manufacturing environment.
Responsibilities  
Research and enter qualified prospective customers into our...

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