Administrative Assistant / Executive Assistant

Prominence Advisors is actively seeking a 100% remote Full-Time Executive Administrative Assistant. Reporting directly to the CEO, the Executive Administrative Assistant provides support for the Executive Staff.

Who We Are

Prominence is a healthcare technology strategy and implementation firm, focused on helping the nation’s leading healthcare organizations to do more with their data. Founded by former Epic managers, we understand the technology landscape in healthcare and provide IT staffing, advisory services, and analytics solutions to create robust data ecosystems that support clinical workflows, automate operational processes, and expedite research. Whether it’s guiding a technology implementation, establishing governance principles, or developing leading edge analytics, we help our customers make sense out of the mountain of data at their fingertips in order to deliver higher quality care at a lower cost.

Ranked as a best place to work over 27...

Job Title: Administrative Assistant / Executive Assistant

Isotopia is a global biotech company manufacturing key ingredients for pharmaceutical cancer drugs. At our US headquarters in Indianapolis, we will be next door to our key customers, delivering our products just in time, each day, every day. We are seeking a highly motivated and detail-oriented Administrative Assistant / Executive Assistant to join our team. As an Administrative Assistant / Executive Assistant, you will play a crucial role in supporting our executive team and ensuring the smooth operations of our office. You will be part of a family and a team, dedicated to our mission to deliver on our covenant with our customers.

Responsibilities:

• Provide comprehensive administrative support to the executive team, including organizing and scheduling meetings, managing calendars, making travel arrangements, and handling correspondence.
• Assist in...

A leading Architecture & Design house that works in niche design areas with a selective global clientele. They have been in business for over 50 years and have won many prestigious awards including the National AIA Architecture Firm Award. They have also been named in the Top Ten Most Innovative Companies in Architecture by Fast Company for two years in a row. The firm’s diverse project profile includes Custom Residential, Multi-Family Housing, Commercial, Museums, Cultural spaces, and Hospitality.

Currently, we are seeking a temporary Executive Administrative Assistant to primarily support one Design Leader on cultural projects and company initiatives for a duration of 4-5 months.  Key responsibilities include administrative assistance and project aid and management support. 

Primary Responsibilities:​​​​

• Administrative Support: Oversee the Design Leader's calendar; schedule...

Path Construction is a growing commercial general contracting firm, located in Arlington Heights, IL. We are looking for an experienced, reliable and dynamic Executive Administrative Assistant. The Executive Assistant will work directly with the executive team and will be performing a number of administrative duties. The ideal candidate is highly skilled, professional, and capable of managing their work load and prioritizing tasks in a corporate environment. This is an excellent opportunity to join a growth driven leader in the commercial construction sector.

Founded in 2008, Path Construction is a general contractor providing a vast array of construction services to multiple regions throughout the country. We have offices in Arlington Heights, IL; Charlotte, NC; Knoxville, TN; Tampa, FL; Dallas, TX; and Scottsdale, AZ. Our expertise is very diverse and includes experience on small and large projects of many different types, including but not...

Global Dimensions LLC is seeking a highly organized and professional Executive Administrative Assistant to provide comprehensive administrative support to the Command Digital and Artificial Intelligence Office (CDAO) of USSOCOM (United States Special Operations Command). The successful candidate will play a pivotal role in ensuring the efficient operation of the CDAO office, managing communication flows, coordinating schedules, and managing confidential information with the utmost discretion. This is an exceptional opportunity for a detail-oriented individual to contribute to the success of a dynamic and critical command within the United States military.

The Executive Administrative Assistant supports SOCS-CDAO primarily focused on coordinating, tracking and handling the day-to-day management and administration of the CDAO office. Supports the CDAO office on all matters relative to the coordination, integration and synchronization of staff actions, events, and activities....

Expertise and Functions:

• Develop, prepare, and coordinate reports, information papers, and organizational briefings for the government
• Assist in coordinating, consolidating, analyzing, distributing, and monitoring action items, and tracking suspenses and responses
• Prepare agendas, schedule meetings, maintain calendars, and conference room schedules
• Assist with development and implementation of program schedules and project plans
• Use government travel systems to ensure travel is efficiently scheduled
• Plan and execute organizational activities for both internal and external agencies
• Determine customer requirements and translate these requirements into organizational plans
• Analyze business and technical processes to develop and implement new and modified processes and policies
• Develop metrics that provide data for process measurement, identifying indicators for future improvement...

Global Dimensions is recruiting for an upcoming opportunity and seeking candidates who will be available upon award.

Global Dimensions LLC is seeking a highly organized and professional Executive Administrative Assistant to provide comprehensive administrative support to the J5 Directorate USSOCOM (United States Special Operations Command). The successful candidate will play a pivotal role in ensuring the efficient operation of the J5 office, managing communication flows, coordinating schedules, and handling confidential information with the utmost discretion. This is an exceptional opportunity for a detail-oriented individual to contribute to the success of a dynamic and critical command within the United States military.

The Executive Administrative Assistant supports USSOCOM, J5 Director, Vice Director, and Deputy Director coordinates and responsible for handling the day-to-day management and administration of project tasks....