Executive Administrative Assistant

Resource Management Concepts, Inc. (RMC) provides high-quality, professional services to government and commercial sectors. Our mission is to deliver exceptional management and technology solutions supporting the protection and preservation of the people and environment of the United States of America.

RMC is hiring an Executive Administrative Assistant in Indian Head, MD. The selected applicant will be responsible for providing clerical/administrative support and will be working with and providing guidance to personnel throughout the Naval Surface Warfare Center Indian Head Division (NSWC IHD). This position will require the candidate to perform a variety of clerical and administrative duties, which are auxiliary to the work of the organization.

Duties may include:

• Provide multi-tasking and organization skills as they establish priorities, meet deadlines and disseminate information as necessary
• Execute general office duties as assigned (i.e., photo copies, shred documentation, distribute USPS mail)
• Create and print business cards, update organizational charts and generate correspondence following DoD and DoN records management guidelines
• Update internal Standard Operating Procedures (SOPs) for the Branch
• Collect and proofread weekly highlights for publishing to Department chain of command and Program Management Offices (PMO) as necessary
• Create and manage excel spreadsheets and power point presentations while maintaining strict confidentiality with handling of records 
• Track training, certificates, awards and other various activities 
• Schedule meetings, calendars, trainings, Teams meetings, video teleconferences and book conference rooms
• Provide logistical support for Department, Branch or Division events (i.e., book the facility, send invites for attendees, create agendas, create rosters and capture/distribute meeting minutes) 
• Request vendor payments through various mandated procurement systems and maintain office supplies
• Assist employees with the Defense Travel System (DTS) for travel requests
• Input and track travel orders and verify funding is available
• Support new employee orientations
• Troubleshoot discrepancies with Government Travel Credit Card (GTCC); follow up with payroll department to ensure timely resolutions
• Submit Visitor Access Requests (VARs) through the Defense Information System for Security (DISS)
• Track time and attendance for regular hours, overtime, leave; reconcile timesheets as necessary in the Navy Enterprise Resource Planning (ERP) system

Requirements

• Candidate must possess an associate degree, plus five (5) years of relevant experience performing administrative duties, or a High School diploma or GED equivalent with seven (7) years of relevant experience
• Candidate must be a qualified typist and have knowledge of principles and practices of office management
• Must have excellent proficiency on computer workstations to specifically include working knowledge of Microsoft applications (Word, Excel, and PowerPoint)
• Candidate must have strong written and verbal communication skills and must provide customer service both internally and externally
• An active DoD Secret clearance is required to start. Applicants selected may be subject to a security investigation and must meet eligibility requirements for access to classified information

Benefits

At RMC, we're committed to your career growth! RMC differentiates itself from other firms through its investment in our employees. We invest our resources to train, certify, educate and build our employees. RMC offers a great place to work with a small company feel and gives you the experience and certifications that will take your career to the next level. RMC also offers high-quality, low deductible healthcare plans and a competitive 401K package.