Administrative Assistant in Pennsylvania

We are looking for an Front Desk Administrative Assistant for our growing outpatient mental health facility. It is a Part time position for the night shift, which is flexible with the office closing at 8:00pm. No weekends or holidays! We promote from within and provide growth. The office is located in Collegeville, PA.

Duties include:
- Providing word processing, general clerical and receptionist support to the Administrative Office.
- Greet and interact with clients appropriately, demonstrating a welcoming attitude, through phone or direct contact.
- Answer phones and route messages promptly and appropriately.
- Schedule, reschedule, and cancel appointments using electronic medical records system.
- Reconcile cash and credit card copayments daily.
- Process mail, faxes and maintain confidentiality and follow HIPAA requirements.
- Interact with co-workers in a helpful manner and foster high...

Smoker & Company LLC, a leading financial services firm based in Lancaster, PA, is seeking a dedicated and detail-oriented Financial Services Administrative Assistant to join our team. As a member of our team, you will play a crucial role in providing administrative support to our financial advisors and help ensure the smooth operation of our office.

Responsibilities:

• Provide administrative assistance to financial advisors, including managing calendars, scheduling appointments, and handling client inquiries
• Prepare and process client documentation, including account applications, transfers, and investment forms
• Assist in the preparation of financial reports, presentations, and marketing materials
• Perform research and gather data on various financial products and services
• Maintain accurate and up-to-date client records in compliance with regulatory requirements
• Assist with marketing and business...

Smoker & Company LLC, a thriving CPA firm with multiple offices in Lancaster and Berks County is looking for several Administrative Assistants to join our team across our family of companies. As a member of Smoker & Company, you will be part of a family of companies that provide an array of business services such as collections, business consulting, wealth and property management (among others). The successful candidates will be responsible for providing administrative support to ensure efficient operation of the office. From scheduling meetings to coordinating travel arrangements for staff, the role is instrumental in our commitment to excellence and customer satisfaction.

Locations: Leola, Lancaster and Lititz

Responsibilities

• Undertake the tasks of receiving calls, take messages, and routing correspondence
• Manage the schedule, appointments, meetings, and travel arrangements
• Data entry and filing
• Complete office tasks...

·        Immediate opening for a professional office assistant with excellent phone, interoffice and customer service skills.

·        In charge of processing orders, invoicing, and assisting customers on the phone and in person.

·        This position is based at our branch location in Hanover, PA.

·        A successful candidate must be able to work independently and as part of a team.

·        Long term, career minded individuals encouraged to apply.

Requirements

·          A thorough grasp of Word, Excel, and Outlook is required.  QuickBooks experience a plus.

·          Pleasant phone voice and ability to construct sentences...

Employee retirement results in our search for an administrative assistant within the Blair County Courthouse location of Adult Parole and Probation. Our hire will provide administrative support to the chief parole and probation officer; organize, plan, and help direct office activities; ensure compliance with federal and state procurement transactions; and support the department in the proper financial execution of its grant awards.

 Essential functions will also include gathering and evaluating data with pre-release plans, processing required documentation for parole applications, maintaining files, participating in court hearings regarding denial of parole, completing parole application and release of incarcerated individuals, preparing reports and correspondence, documenting phone calls, and maintaining confidentiality.

Requirements

Qualified applicants must hold a high school diploma or GED and have at least two years’ experience in an...

Employee retirement results in our search for an administrative assistant within the Altoona location of Adult Parole and Probation. Our hire will provide office management and administrative support to this office location; maintain daily office visit list; ensure adequate drug-testing supplies; prepare various reports and correspondence; and maintain confidentiality.

Requirements

Qualified applicants must hold a high school diploma or GED and have at least two years’ experience in a lead administrative role. Candidates must also have effective communications skills (both verbal and written), abilities to maintain effective interpersonal relations with internal and external customers, attention to detail, comfort and productivity working independently, proficiency with computer programs used to perform essential duties, and ability to work under pressure, handling multiple priorities.

Benefits

Competitive benefits package...

Do you want to grow your career while working in a professional, fast-paced, and friendly environment? OCF Realty is one of Philadelphia’s top real estate brokerages and we are looking to add a Receptionist/Administrative Assistant to our team.  This customer-facing position supports our busy real estate office by directing phone calls, welcoming guests, scheduling appointments, and handling essential administrative tasks. If you have prior front desk or coordination experience, excel at multitasking, and are passionate about Philadelphia’s neighborhoods and community, we’d love to hear from you.

Requirements

• Answer, screen, and forward incoming phone calls to ensure each caller reaches the appropriate party.
• Welcome visitors while simultaneously managing incoming calls and handling other administrative tasks efficiently.
• Coordinate appointments for external agents to...

We are seeking a proactive and highly organized Virtual Administrative Assistant to join our team. The ideal candidate will have a strong background in social media management, scheduling, and customer service, along with a basic knowledge of accounting. This role requires excellent communication skills, a great English accent, and exceptional organizational abilities. Performance-based bonuses are available.

Requirements

• Social Media Management: Create, schedule, and manage content across various social media platforms. Monitor engagement and respond to comments and messages.
• Scheduling: Coordinate and manage appointments, meetings, and events. Ensure all schedules are up-to-date and conflicts are resolved promptly.
• Customer Service: Provide outstanding customer service by responding to inquiries, resolving issues, and maintaining positive client...

We are looking for a Virtual Administrative Assistant to join our team at ACCRUE SELECT. As a Virtual Administrative Assistant, you will be responsible for providing administrative support to our team members remotely. This includes handling various administrative tasks, managing schedules, coordinating meetings, and assisting in maintaining our documentation and records.

The ideal candidate should have excellent organizational skills, strong attention to detail, and the ability to multitask effectively. You should also have excellent communication skills and be able to work independently with minimal supervision. Experience working as a virtual assistant or in a similar role is a plus.

Requirements

• Proven experience as a Virtual Administrative Assistant or similar role
• Strong organizational skills with the ability to prioritize tasks and handle multiple deadlines
• Excellent attention to detail and accuracy
...

Medical Benefits Specialist

East Petersburg, PA

• Handle the setup, maintenance, and renewal of group medical insurance policies for our clients
• Process forms and applications
• Respond to questions from clients or their employees regarding benefits, open enrollment, claims, plan changes, etc.
• Act as a point of contact for our clients, offering a high level of customer service
• Must be competent with Excel
• Excellent written and verbal communication skills are a must
• Attention to detail
• Must be able to multi-task
• Must be able to effectively organize multiple projects
• Must have the ability to prioritize tasks
• Must have knowledge of basic office equipment
• Answering phones
• Greeting clients
• Knowledge of 401(k) industry an asset for cross-training opportunities

For over 40 years, we have been pleased to offer our clients a full range of group...

Access Services is hiring an Administrative Assistant to support our Home and Community Supports program! 

Position Summary: Work closely with the leadership team to ensure timeliness and accuracy of all information, manage smooth flow of information, accurate data tracking, and effective administrative functions. Provide clerical and administrative support to program by typing, faxing, scanning, filing, scheduling appointments, and answering telephones as needed. Assist other regional office administrative assistant staff. Routinely utilize excellent Excel skills and develop proficiency with our electronic health record system and other essential technologies. . 

Essential Functions:

1. Work closely with the leadership team to ensure timeliness and accuracy of all information, manage smooth flow of information, accurate data tracking, and effective administrative functions. 

2. Type letters,...

The Philadelphia Model: Addressing serious mental illness (SMI) in long-term care (LTC) will provide highly

structured therapeutic residential behavioral healthcare and treatment for frail adults who are eligible for

skilled nursing level of care who also have serious mental illness and who have reached maximum benefit

from the mental health resources available elsewhere in the community or hospital. The program philosophy

is to create a welcoming, safe, and supportive environment where frail older adults with SMI that may include

other complex behavioral health needs and/or prior criminal history – and need long-term skilled nursing

services – can receive the care and services needed to address their holistic needs free of stigma. A multidisciplinary team will provide both long-term care and behavioral health services in this integrated program.

All team members will adhere to the WES CARE philosophy of diversity, equity...

About Us:

Established in 1942, Eriez is a global leader in separation technologies. Our commitment to innovation has positioned us as a driving market force in several key technology areas including magnetic separation, flotation, metal detection and material handling equipment. Our 900+ employees are dedicated to providing trusted technical solution to the mining, food, recycling, packaging, aggregate and other process industries. Headquartered in Erie, Pennsylvania (USA), Eriez designs, manufactures and markets on six continents through 12 wholly owned international subsidiaries and an extensive sales representative network.

About the Role:

We are looking for an Administrative Assistant to join our Production Services team. In this role, you will be responsible for managing multiple work requests and balances priorities to complete assigned tasks, identify opportunities for continuous improvement in day-to-day...

CDR Maguire Engineering is currently seeking a Construction Inspection Administrative Assistant to join our Allentown, PA office to provide clerical and administrative support for our Construction Services Division. This is a full-time hybrid position.

About CDR|M:
CDR Maguire delivers engineering consulting services, emergency management solutions, and disaster health and medical services.  Founded in 1938, the firm has grown with offices across the nation.  Serving clients in New England, Pennsylvania, and Florida, CDR Maguire Engineering is a full-service infrastructure consulting firm that operates at the intersection of innovation and alternative project delivery solutions. Partnering with clients to solve their most complex challenges, CDR Maguire Engineering provides a full continuum of services, including project and program management, transportation design, and construction engineering...

Access Services is hiring a full-time Administrative Assistant to provide exceptional organizational support to all programs served in our Housing & Homeless Services division. This role will be a fully in office position in Plymouth Meeting, PA. The Administrative Assistant for Housing & Homeless Services will support fiscal needs, customer service, scheduling, specialized project assistance, and give administrative support to housing managers. The ideal administrative assistant will be a confident self-starter, able to efficiently organize and meet needs, with a kind, responsible, and helpful attitude.  

Essential Responsibilities of the Administrative Assistant:  

• Enter all cash receipts into applicable systems.  
• Provide exceptional customer service toward all clients, visitors, and staff. 
• Answer phone inquiries and resolve complaints in a courteous, professional manner...

Are you ready to join a growing, global drug development and manufacturing organization that puts people first?  Come to Adare!  We work closely with our pharmaceutical industry partners during all phases of drug development and commercial manufacturing with a mission of improving the lives of patients and medicines essential to people all over the world.  Each role and every department within Adare offer you a unique, customized experience with a chance to make a real impact, and is critical to our success.  With the help of people like you dedicated to our mission, Adare is transforming lives by transforming drug delivery!

Join our mission at Adare!

We are seeking to hire an Administrative Assistant, Manufacturing Operations (Temporary) to support our Philadelphia, Pennsylvania Manufacturing and Packaging facilities.

If any of the below describes you, we...