Secretary

Welcome to Yoakum Community Hospital! We are a dedicated healthcare facility serving the Yoakum community since 1922. Our hospital, managed by Community Hospital Corporation of Plano, Texas, operates as a not-for-profit organization committed to providing high-quality healthcare services to our patients.

As a Unit Secretary in our hospital, you will play a vital role in ensuring the smooth operation of our medical/surgical unit. You will provide clerical support, maintain accurate records, manage supplies, and communicate effectively with hospital personnel and the public.

Key Responsibilities:

• Answer patient intercom system and phone calls promptly, referring them to the appropriate person
• Maintain accurate record-keeping and perform clerical duties specific to the medical/surgical unit
• Help in the management of the unit by maintaining an organized work environment and managing supplies
• Effectively communicate...

Lone Star Legal Aid (LSLA) seeks one Legal Secretary (JP# 024-2024) for its Clute Branch Office.

LSLA is a 501 (c) (3) non-profit law firm and its mission is to protect and advance the civil rights of low-income Texans by providing advocacy, legal representation, and community education that ensure equal access to justice.

Summary of Responsibilities

This worker carries out general office and secretarial duties in the assigned unit. Answers the department/unit telephone, types correspondence and reports, maintains department, unit, or office files.

Principle Duties

Answers the telephone, takes accurate messages and/or routes callers to voice mail; prepares and types legal documents, reports and attorney and office correspondence; schedules appointments, sets up hearings and gives information to callers; develops and maintains accurate, systematic filing system of all documents dealing with the...

Direct Counsel is excited to announce an open position for a versatile and skilled Litigation Paralegal/Legal Secretary. This dual-role opportunity is ideal for individuals with a strong litigation support background and legal secretarial tasks. You will be instrumental in supporting a busy litigation team with various administrative and legal functions, ensuring smooth and efficient operations.

Key Responsibilities:

• Docketing for a substantial caseload
• Scheduling hearings, depositions, and meetings
• Ensuring all deadlines are met on time
• Preparing discovery responses
• Drafting pleadings
• Filing court documents including summons, complaints, motions, and other pleadings
• Routine contact with clients, opposing counsel, experts and attorneys

If you are a motivated professional looking to be a valuable part of a dedicated legal team, we invite...

Reporting to management and performing secretarial duties

Processing, typing, editing, and formatting reports and documents

Filing documents, as well as entering data and maintaining databases

Directing internal and external calls, emails, and faxes to designated departments

Arranging and scheduling appointments, meetings, and events

Monitoring office supplies and ordering replacements

Requirements

Formal qualification in office administration, secretarial work, or related training.

1-2 years of experience as an Administrative or Secretary

Proficiency in managing documents

Ability to liaise internally and externally on administrative matters

Exceptional filing, recordkeeping, and organizational skills

Benefits

Health insurance

Dental insurance

Retirement savings

Paid leave

Education Assistance

JOB GOAL: To perform secretarial and clerical services for the Maintenance Department.

DUTIES AND RESPONSIBILITIES:

1. Types a variety of memos, correspondence, lists, requisitions, statistical reports, maintenance work orders, etc.

2. Maintains a variety of records and files, including parts inventories, personnel records, and related maintenance files.

3. Inputs and updates a variety of information in a computer.

4. Maintains and processes departmental payroll information and keeps track of absences, leaves, etc.

5. Follows up on work orders and requisitions for facilities and housing.

6. Prepares a variety of reports.

7. Obtains price quotations from vendors and handles phone calls.

8. Order supplies for office and equipment.

9. Assists in facilitating attendance at workshops and training sessions.

10. Handles incoming calls and provides appropriate information.

11. Translates and interprets as...

Lattimore Physical Therapy is seeking an experienced full-time medical secretary in our fast-paced private practice. The candidate must be a team player who is dependable, and hard-working.

The Position: The role of a Medical Secretary is the face of our practice, responsible for structuring patient flow, streamlining all operations, and providing administrative support to our physical therapist and leadership.

Essential Competencies

• Excellent organizational skills with high attention to detail.
• Excellent written and verbal communication skills.
• Excellent social and emotional intelligence.

The primary duties of this position include, but are not limited to:

• Greet visitors and patients, check-in and check-out, and direct to appropriate personnel.
• Schedule and confirm patient appointments.
• Answer telephones
• Collect patient information and...

The Executive Secretary will provide efficient and professional administrative support to the management team of the company. This is a key role in ensuring the smooth operation of the organization and supporting the accomplishment of its goals.

Responsibilities

• Manage and maintain executive schedules, including arranging meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, and presentations for internal and external stakeholders.
• Handle incoming and outgoing communications, including phone calls, emails, and mail.
• Coordinate and prepare materials for meetings, conferences, and other company events.
• Perform general office duties, such as filing, data entry, and record keeping.
• Handle confidential and sensitive information with utmost discretion and professionalism.
• Assist in project coordination and follow-up on action items.
...

MAIN SECRETARY/RECEPTION  

WE HAVE OPENINGS IN OUR NEW HYDE PARK & WANTAGH MEDICAL PRACTICE FOR A MAIN SECRETARY/RECEPTION. MUST BE MATURE AND EXPERIENCED.

HOURS ARE FULL TIME 

WE OFFER:

CLEAN AND BRIGHT OFFICES!

OFF 6 MAJOR HOLIDAYS

EMPLOYEE DISCOUNTS THROUGH LIFEMART/ADP

CAREER GROWTH OPPORTUNITIES IN ALL OF OUR DEPARTMENTS

EMPLOYEE REWARDS PROGRAM THAT GIVE REWARDS LIKE GIFT CARDS, SPA DAYS, ETC.

LONGEVITY AND PERFORMANCE BONUS’

BENEFITS AVAILABLE:

MEDICAL (WITH FLEX SPENDING CARD)

DENTAL & VISION

401K

COMPENSATION: $20-$25/HOUR

RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

• MUST HAVE A POSITIVE AND UPBEAT ATTITUDE!
• GREET PATIENTS AND PROVIDE SUPPORT
• MAINTAIN THERAPISTS SCHEDULES ON OUR SOFTWARE PROGRAM
• ENTER PATIENT DATA
• GREAT COMMUNICATIONS SKILLS
...

Responsibilities:

• Manage the day-to-day schedules of the attorneys, including but not limited to, managing attorney calendars, coordinating travel arrangements, planning and scheduling meetings, opening and sorting mail, CLE reporting, professional memberships and entering attorneys’ time entries
• Read and manage emails, print client emails and attachments.
• Effectively manage projects by meeting deadlines and conducting follow-up as needed.
• Handles monthly client billing. Reviews billing proformas for accuracy and completeness. Performs client, matter and timekeeper inquiries, and narrative edits.
• Process various forms such as expense reports, new business forms, check requests and audit letters.
• Create engagement letters, opens new matters and generates client conflict checks.
• Assist with meeting planning, coordination and support, including internal and external meetings, booking conference rooms in other offices...

Direct Counsel is seeking a Legal Secretary to join a great boutique law firm in their South Bar offices. The law firm is a well-established plaintiff’s personal injury firm located in El Segundo. We are seeking a motivated and experienced civil litigation legal secretary (minimum 10 years). The ideal candidate should be detailed oriented and have experience in personal injury.

Requirements

• Litigation deadlines, including motion opposition and response deadlines
• Drafting pleadings and discovery
• Filing in state and federal courts
• Calendaring and coordinating witness and expert depositions
• Drafting correspondence
• Litigation legal secretary would work directly with two team oriented attorneys and be required to communicate directly with clients and legal offices and their staff on calendaring and other scheduling matters.
• Fluency in Spanish is a plus.
...

Lattimore Physical Therapy is seeking an experienced full-time medical secretary in our fast-paced private practice that is willing to cover at multiple location. The candidate must be a team player who is dependable, and hard-working.

The Position: The role of a Medical Secretary is the face of our practice, responsible for structuring patient flow, streamlining all operations, and providing administrative support to our physical therapist and leadership.

Essential Competencies

• Excellent organizational skills with high attention to detail.
• Excellent written and verbal communication skills.
• Excellent social and emotional intelligence.

The primary duties of this position include, but are not limited to:

• Greet visitors and patients, check-in and check-out, and direct to appropriate personnel.
• Schedule and confirm patient appointments.
• Answer telephones...

Lone Star Legal Aid (LSLA) seeks one Administrative Secretary - Innovative Programming (job #HOU 048-2023) for its Houston Branch Office.

LSLA is a 501 (c) (3) non-profit law firm and its mission is to protect and advance the civil rights of low-income Texans by providing advocacy, legal representation, and community education that ensure equal access to justice.

Summary of Responsibilities

This position performs secretarial duties and administrative support and assists with management tasks on behalf of the Grant Manager.

Principle Duties

Must have excellent telephone skills, ability to organize, plan and oversee activities both on and off LSLA premises. Must adhere to strict confidentiality standards, which is required due to the sensitive nature of management staff and client information. Must be able to work within a team environment and contribute to the synergy of a creative group that constantly...

Job Summary:

The position is responsible for protecting the company's legal interests and operations, in compliance with applicable federal, state and local laws. The position is also responsible for overseeing the company's Legal Services staff. The position serves as the Chief Legal Officer for the company and the Board of Directors, including managing and overseeing Executive Committee and Board operations. The position reports directly to the President and Chief Executive Officer.

Major Duties and Responsibilities Include:

• Develops and deploys legal strategy, including offensive and defensive litigation as well as collaborates with technical and policy staff to provide input on regulations and legislation that could impact the business of chemistry.
• Manages legal risk to company, including political and lobbying compliance and oversees contracts between the company and outside...

We are looking for a person to be at our school office who can greet people coming into the office. As well as do some computer work and be the person who answers phone calls, solves students small issues (bandages etc.). Works with the principal and preschool director. We are a small christian preschool and elementary school.

Requirements

Friendly and kind, self motivated, can do a lot of things, is on time, Christian person, able to do some computer work for the office, likes kids.

Benefits

Salary to be determined. We are looking for someone who will be dedicated to our school as a front person for when parents, students, etc come to our front office. We are a small Christian school in Anaheim, CA.

Responsibilities:

• Manage the day-to-day schedules of the attorneys, including but not limited to managing attorney calendars, coordinating travel arrangements, planning and scheduling conferences, teleconferences, depositions, recording and monitoring court appearance dates, pleadings, filing requirements, discovery and evidence-gathering, opening and sorting mail, and transcribing and entering attorneys’ time entries
• Prepare and edit documents such as letters, memoranda, briefs, pleadings, agreements, contracts, and other legal documents from forms, original handwritten materials, or dictation
• Consistently open, maintain, and organize case files
• Review and revise monthly billing forms for accuracy and completeness
• Prepare exhibits and witness files
• Answer telephones and accurately take and relay messages while exhibiting poise, calm, and professionalism

• Arrange for court reporters, video conferencing,...

Bremer Whyte Brown & O’Meara, LLP is looking for qualified candidates with a minimum of 2 years of recent litigation secretarial experience to fill the position of legal secretary in its Woodland Hills office. This is not a position for paralegal. A qualified candidate must be detail oriented, organized, self-motivated, reliable, and able to work as a team player in a professional environment.

Requirements

• Preparation of legal documents and filings;
• Calendaring for attorneys;
• Communicating with clients;
• Word processing;
• Assistance with administrative duties in the office as needed.
• Civil Litigation experience is a plus*

Benefits

BWB&O is committed to inclusion and diversity. We are focused on career development, along with, providing our employees with a healthy work-life balance. BWB&O offers a competitive market-based compensation package based on...

Bremer Whyte Brown & O’Meara, LLP is looking for qualified candidates with a minimum of 2 years of recent litigation secretarial experience to fill the position of legal secretary in its Newport Beach office. This is not a position for paralegal. A qualified candidate must be detail oriented, organized, self-motivated, reliable, and able to work as a team player in a professional environment.

What We Offer:

Dynamic and Collaborative Work Environment: Join a team of highly skilled legal professionals who foster a collaborative and supportive work culture. Our open-door policy encourages knowledge sharing, mentorship, and teamwork, allowing you to learn and grow alongside experienced practitioners.

People-centric and Inclusive Culture: Be a part of a people-centric and inclusive work culture that values the unique contributions and well-being of every team member. We believe that a supportive and inclusive...

Bremer Whyte Brown & O’Meara, LLP is looking for qualified candidates with at least 1 year of recent litigation secretarial experience to fill the position of legal secretary in its Downtown San Diego office.

This is not a position for paralegal. A qualified candidate must be detail oriented, organized, self-motivated, reliable, and able to work as a team player in a professional environment.

Requirements

* Preparation of legal documents and filings

* Calendaring for attorneys

* Communicating with clients

* Word processing

* Assistance with administrative duties in the office as needed, including answering phones and filing

Benefits

BWB&O is committed to inclusion and diversity. We are focused on career development, along with, providing our attorneys a healthy work-life balance. BWB&O offers a competitive market-based compensation package based on experience, dental, medical and...

Lattimore Physical Therapy is seeking an experienced full-time medical secretary in our fast-paced private practice. The candidate must be a team player who is dependable, and hard-working.

The Position: The role of a Medical Secretary is the face of our practice, responsible for structuring patient flow, streamlining all operations, and providing administrative support to our physical therapist and leadership.

Essential Competencies

• Excellent organizational skills with high attention to detail.
• Excellent written and verbal communication skills.
• Excellent social and emotional intelligence.

The primary duties of this position include, but are not limited to:

• Greet visitors and patients, check-in and check-out, and direct to appropriate personnel.
• Schedule and confirm patient appointments.
• Answer telephones
• Collect patient...

Yoakum Community Hospital has provided healthcare since 1922. The 23-bed hospital operates as a not-for-profit hospital managed by Community Hospital Corporation of Plano, Texas. Patients benefit from the latest medical technology along with comprehensive healthcare delivered by highly skilled physicians, nurses and professional staff. Our dedication to providing comprehensive healthcare services with compassion, dignity and respect demonstrates our standard of quality healthcare and superior service to our community.

The Unit Secretary supports the management of the Medical/Surgical Unit as clerical assistant by providing accurate record keeping, organized work environment, management of supplies, and communicating continuously and effectively with hospital personnel and the public.

MAJOR RESPONSIBILITIES:

• Answers patient intercom system in a prompt manner and refers patient’s needs to the correct person. Speaks in a quiet, calm, courteous voice.
...

Responsibilities:

• Manage the day-to-day schedules of the attorneys, including but not limited to managing attorney calendars, coordinating travel arrangements, planning and scheduling conferences, teleconferences, depositions, recording and monitoring court appearance dates, pleadings, filing requirements, discovery and evidence-gathering, opening and sorting mail, and transcribing and entering attorneys’ time entries
• Prepare and edit documents such as letters, memoranda, briefs, pleadings, agreements, contracts, and other legal documents from forms, original handwritten materials, or dictation
• Consistently open, maintain, and organize case files
• Review and revise monthly billing forms for accuracy and completeness
• Prepare exhibits and witness files
• Answer telephones and accurately take and relay messages while exhibiting poise, calm, and professionalism

• Arrange for court reporters, video conferencing,...

The qualified candidate must be able to perform the following:

• Work M-F (0800-1600 typically shift).
• Provide multi-tasking and organization skills as they establish priorities, meet deadlines and disseminate information to the Branch as necessary.
• Execute general office duties as assigned (i.e., photo copies, shred documentation, distribute USPS mail).
• Create and print business cards, update organizational charts and generate correspondence following DoD and DoN records management guidelines.
• Update internal Standard Operating Procedures (SOPs) for the Branch.
• Collect and proofread weekly highlights for publishing to the G Department chain of command and Program Management Office (PMO).
• Create and manage excel spreadsheets and power point presentations while maintaining strict confidentiality with handling of records. 
• Track training, certificates, awards and other various...

The Legal Aid Society of Hawaiʻi is Hawaiʻi’s oldest and largest non-profit public interest law firm with offices statewide. Our organization is dedicated to providing legal assistance and advocacy to individuals and families in need.

We are currently seeking a Secretary/Virtual Assistant to join our team. In this role, you will provide administrative support to our attorneys and staff, both in person and virtually. Your responsibilities will include:

• Answering and directing phone calls
• Managing and organizing emails and correspondence
• Scheduling appointments and meetings
• Preparing legal documents and forms
• Maintaining confidential client information
• Assisting with data entry and recordkeeping
• Managing office supplies and equipment

If you are detail-oriented, organized, and have excellent communication skills, we encourage you to apply for this position. This is a great opportunity to contribute to...

Bremer Whyte Brown & O’Meara, LLP is looking for qualified candidates with a minimum of 2 years of recent litigation secretarial experience to fill the position of legal secretary in its Newport Beach office. This is not a position for paralegal. A qualified candidate must be detail oriented, organized, self-motivated, reliable, and able to work as a team player in a professional environment.

What We Offer:

Dynamic and Collaborative Work Environment: Join a team of highly skilled legal professionals who foster a collaborative and supportive work culture. Our open-door policy encourages knowledge sharing, mentorship, and teamwork, allowing you to learn and grow alongside experienced practitioners.

People-centric and Inclusive Culture: Be a part of a people-centric and inclusive work culture that values the unique contributions and well-being of every team member. We believe that a supportive and inclusive...

Responsibilities:

• Draft correspondence with regard to clients and various regulatory agencies as well as
• preparation of executed documents with minimum supervision and instruction.
• Perform broad range of clerical duties which require knowledge of procedures and
• specialized terminology.
• Maintain attorney calendar and travel arrangements
• Use discretion and good judgment when contacting clients.
• Process incoming mail, enter attorney time on system, and prepare expense reports.
• Organize and coordinate meetings and conferences.
• Assume responsibility for special projects, including paralegal tasks.
• Provide administrative and overflow support.

Requirements

• 4+ years of corporate/litigation/real estate/ family wealth planning experience in a law firm.
• High School diploma or equivalent required.
• Proficient in Microsoft Office Suite, efiling...

Bremer Whyte Brown & O’Meara, LLP is looking for qualified candidates with a minimum of 3 years of recent litigation secretarial experience to fill the position of Legal Secretary in our Walnut Creek office. This is not a position for paralegal. A qualified candidate will have civil litigation experience and must be detail oriented, organized, self-motivated, reliable, and able to work as a team player in a professional environment.

Requirements

• Preparation of legal documents and filings;
• Calendaring for attorneys;
• Communicating with clients;
• Word processing;
• Assistance with administrative duties in the office as needed.

Benefits

BWB&O is committed to inclusion and diversity. We are focused on career development, along with, providing our attorneys a healthy work-life balance. BWB&O offers a competitive market-based compensation package based on experience, dental,...

JOB SUMMARY

The secretary is responsible for taking new referrals, opening timely, matching the best worker with the case, and managing the ongoing patient needs keeping continuity as the priority aspect of the process. Reporting employee issues including but not limited to: no-call no-shows, unreliability, failure to follow the schedule, and changes to days/times of visits without notification are critical to the success of the department’s standards.

QUALIFICATIONS

High School graduate (or equivalent).

A minimum of one (1) year of recent experience as a secretary in a home care agency or other healthcare setting.

Ability to multi-task and a propensity for working with and helping people.

Must have a criminal background check and be authorized to work in the USA.

Requirements

• Takes incoming referrals in a timely manner.
• Interacts with contract case managers and others...

Requirements

• Preparation of legal documents and filings
• Calendaring for attorneys
• Communicating with clients
• Word processing
• Assistance with administrative duties in the office as needed, including answering phones and filing
• This is a hybrid paralegal/secretary position and will not require billing as a paralegal

Benefits

BWB&O is committed to inclusion and diversity. We are focused on career development, along with, providing our employees with a healthy work-life balance. BWB&O offers a competitive market-based...

If you are looking for a challenging and rewarding career, Hope House is the place for you! If you are seeking a fulfilling career, with numerous opportunities to make a REAL difference in the lives of people, we want YOU!

Hope House is a substance abuse treatment provider who strives to save lives, recover hope and restore families to those suffering from Substance Abuse Disorder. We are committed to making sure that all staff members feel like they make a difference and are a part of our team!

Hope House Inc. has a reputation as one of the top employers in the Greater Capital Region of New York.

Schedule: This a full-time position, Monday through Friday 8am to 4pm.

Job Status: Full-Time, Non-Exempt / Hourly
Compensation: up to $18.39/hour

Job Duties Include:

• Greet clients and...

Bremer Whyte Brown & O’Meara, LLP is looking for qualified candidates with a minimum of 2 years of recent litigation secretarial experience to fill the position of legal secretary in its Newport Beach office. This is not a position for paralegal. A qualified candidate must be detail oriented, organized, self-motivated, reliable, and able to work as a team player in a professional environment.

What We Offer:

Dynamic and Collaborative Work Environment: Join a team of highly skilled legal professionals who foster a collaborative and supportive work culture. Our open-door policy encourages knowledge sharing, mentorship, and teamwork, allowing you to learn and grow alongside experienced practitioners.

People-centric and Inclusive Culture: Be a part of a people-centric and inclusive work culture that values the unique contributions and well-being of every team member. We believe that a supportive and inclusive...