When it comes to job hunting, first impressions matter — a lot. One of the most crucial first steps in making that impression is sending a well-crafted message to a hiring manager. Whether you’re reaching out to express interest in a role, follow up on an application, or introduce yourself before applying, the way you communicate can set the tone for the entire process. A thoughtful and professional message not only grabs the attention of a hiring manager but also demonstrates your enthusiasm and suitability for the position.
But what does the perfect message look like? If you’re unsure where to start, don’t worry — you’re not alone. In this article, we’ll guide you through a practical “message to hiring manager template” that can help you stand out from the competition.
What to Say to a Hiring Manager
Reaching out to a hiring manager can feel daunting, especially if you’re not sure what to say. However, the key to crafting a compelling message is to focus on clarity, professionalism, and relevance. Your goal is to capture the hiring manager’s attention and make a strong case for why you are the right fit for the job. Here’s how to do that:
1. Start with a Strong Introduction
Your opening sentence should immediately communicate who you are and why you’re writing. Mention the position you’re applying for and where you found the job listing. This not only clarifies the purpose of your message but also shows that you’re organized and direct. For example:
“My name is [Your Name], and I am writing to express my interest in the [Job Title] position listed on your company’s website.”
2. Highlight Your Relevant Experience
Once you’ve introduced yourself, it’s time to make your case. Highlight your most relevant experience, skills, or accomplishments that align with the job description. Avoid copying your resume word for word; instead, focus on the key points that demonstrate your suitability for the role. For instance:
“With over [X] years of experience in [Industry/Field], I have developed strong [Specific Skill] skills that align well with the requirements of this position.”
3. Show Enthusiasm for the Role and Company
Hiring managers are not just looking for qualified candidates—they want someone who is genuinely excited about the opportunity. Express your enthusiasm for the role and the company by mentioning something specific that drew you to the job. This could be the company’s mission, a recent project they’ve worked on, or the growth opportunities the role offers. For example:
“I am particularly drawn to [Company Name] because of your innovative approach to [Industry/Field] and the opportunity to contribute to [Specific Project or Initiative].”
4. Be Polite and Professional
It’s important to maintain a professional tone throughout your message. Avoid using slang or overly casual language. Remember, this is a professional correspondence, so politeness and respect are key. Thank the hiring manager for their time and consideration, and express your willingness to discuss the role further. For example:
“Thank you for considering my application. I would welcome the opportunity to discuss how my background, skills, and enthusiasm for [Industry/Field] align with the needs of your team.”
5. End with a Call to Action
Finally, end your message with a clear call to action. Let the hiring manager know what you would like to happen next, whether that’s scheduling an interview, a follow-up call, or reviewing your attached resume. For example:
“I have attached my resume for your review and would appreciate the chance to discuss this exciting opportunity further. I am available at your earliest convenience and can be reached at [Your Contact Information].”
How to Respond to a Hiring Manager’s Reply
When a hiring manager replies to your message, it’s important to respond promptly and professionally. Start by thanking them for their response and reiterating your interest in the role. Address any questions they may have asked, and be clear and concise in your answers. This is also an opportunity to reinforce your enthusiasm for the position and the company. Ending with a polite closing, such as “I look forward to discussing this further,” can help keep the conversation moving forward in a positive direction.
Example Email for Contacting Hiring Manager
Writing an email to hiring manager doesn’t have to be a stressful task. Below is an example email that incorporates all the elements discussed above. You can use this template as a guide to craft your own message:
Subject: Application for [Job Title] Position
Dear [Hiring Manager’s Name],
My name is [Your Name], and I am writing to express my interest in the [Job Title] position listed on your company’s website. With over [X] years of experience in [Industry/Field], I have developed strong [Specific Skill] skills that align well with the requirements of this position.
I am particularly drawn to [Company Name] because of your innovative approach to [Industry/Field] and the opportunity to contribute to [Specific Project or Initiative]. I am confident that my background in [Relevant Experience or Skill] would make me a valuable addition to your team.
Thank you for considering my application. I have attached my resume for your review and would appreciate the chance to discuss this exciting opportunity further. I am available at your earliest convenience and can be reached at [Your Contact Information].
Best regards,
[Your Full Name]
[Your LinkedIn Profile or Portfolio URL (if applicable)]
[Your Contact Information]
This message to hiring manager template is designed to be adaptable to any job application. Whether you’re applying for a role in tech, marketing, finance, or any other field, the structure and approach remain the same. Customize the details to reflect your unique qualifications and the specific role you’re targeting, and you’ll be well on your way to making a positive impression.
Remember, the key to a successful message to a hiring manager is to be clear, concise, and confident. By following the guidelines and using the example provided, you’ll increase your chances of standing out and securing that all-important interview.
Conclusion
Writing a well-crafted message to a hiring manager is a crucial step in the job application process. By following the guidelines outlined in this article, you can create a message that not only highlights your qualifications but also demonstrates your enthusiasm and professionalism. Remember, a thoughtful and tailored approach can make all the difference in setting you apart from other candidates and securing that next step toward your career goals.
