Office Director/Office Manager（Mandarin Speaking）

Responsibilities

• Office Operations Management: Oversee overall office operations, ensuring a clean, orderly work environment. Support efficient day-to-day administrative functions, including office maintenance and technical support coordination.
• Documentation and Communication: Provide administrative support to the Founder&CSO and company, including document management, meeting scheduling, daily communication, task coordination, and translation services to ensure timely and accurate information delivery.
• Meeting and Travel Arrangement: Manage the Founder&CSO’s travel arrangements, organize and record meetings, travel planning and expense reporting, and offer comprehensive logistical support.
• Human Resources Support: Assist with recruitment processes, onboarding, and offboarding procedures; oversee employee benefits, training, and development programs to foster company culture and enhance the employee experience.
• Budget and Procurement Management: Develop and manage the office budget, handle procurement of office supplies and equipment, and establish vendor management processes to optimize costs and resources.
• Cross-Department Coordination: Collaborate with HR, Finance, IT, and Strategy departments to ensure seamless integration of administrative and operational processes that contribute to company-wide goals.
• Confidential Document and Records Management: Ensure the secure storage of important documents and data, and maintain an organized and compliant records management system aligned with company policies and regulations.
• Administrative Affairs and Policy Development: Establish and refine office administration policies and processes to ensure alignment with company standards.
• Crisis Response and Safety Management: Develop emergency response plans and conduct regular safety training to safeguard employees; respond promptly to emergencies, ensuring a safe and stable working environment.
• External Communication Support: Assist the Founder&CSO in managing external communications with senior partners and clients, attend high-level meetings or events as needed, and follow up on post-meeting tasks.

Requirements

• Education: Bachelor’s degree or higher, preferably in Business Administration, Office Management, Human Resources, or related fields.
• Experience: 3 to 5 years of office or administrative management experience; international experience or prior experience supporting senior executives is preferred.
• Skills: Exceptional organizational and time management skills, strong communication, coordination, and problem-solving abilities; proficient in office software, with basic IT knowledge as a plus.
• Language: Fluent in both English and Mandarin, capable of working efficiently in a bilingual environment.
• Personality: Highly responsible and professional, adaptable to a fast-paced, multi-tasking work environment, with strong flexibility and problem-solving skills.
• Preferred:
• Industry Knowledge: Familiarity with the IVD (In Vitro Diagnostics) or biotechnology sector; experience in high-tech or medical device industries is a plus.
• Leadership Skills: Strong team management and leadership abilities, with a proven track record of motivating and guiding teams to achieve organizational goals.
• Global Perspective: An international outlook and cross-cultural communication skills, capable of collaborating effectively with global offices and partners.

Benefits

• Health Care Plan (Medical)
• Retirement Plan
• Paid Time Off
• Training & Development
• Company Sponsored Meals
• Individual and Team Bonding Spending