Secretary I

Bremer Whyte Brown & O’Meara, LLP is looking for qualified candidates with a minimum of 2 years of recent litigation secretarial experience to fill the position of legal secretary in its Los Angeles office. This is not a position for paralegal. A qualified candidate must be detail oriented, organized, self-motivated, reliable, and able to work as a team player in a professional environment.

About Us:

At our firm, we pride ourselves on our commitment to excellence, innovation, and unwavering dedication to our clients. With a strong foothold in the Southern California legal community, we have built a solid reputation for delivering exceptional legal services across various practice areas. As a Civil Litigation Legal Secretary, you will have the chance to work with a diverse range of clients, including individuals, businesses, and organizations, and contribute to our continued success.

Requirements

• Preparation of...

Elite Sourcing LLC is looking for a Legal Secretary, for our client. You'll play a crucial role in supporting the legal team to deliver excellent service to our clients. This position offers an exciting opportunity for growth and development within a reputable law firm. As a Legal Secretary, you'll be tasked with a variety of responsibilities that will keep you engaged and challenged.

In this role, you will assist attorneys with the preparation and drafting of legal documents, manage client communications, and maintain organized case files. Your excellent organizational skills and attention to detail will be vital as you help ensure that deadlines are met and that all necessary legal documentation is accurate and complete.

Responsibilities:

• Assist attorneys in preparing legal documents and pleadings.
• Maintain and organize electronic filing systems and case files.
• Manage correspondence, including legal notices and court...

Bremer Whyte Brown & O’Meara, LLP is looking for qualified candidates with a minimum of 2 years of recent litigation secretarial experience to fill the position of legal secretary in its Newport Beach office. This is not a position for paralegal. A qualified candidate must be detail oriented, organized, self-motivated, reliable, and able to work as a team player in a professional environment.

About Us:

At our firm, we pride ourselves on our commitment to excellence, innovation, and unwavering dedication to our clients. With a strong foothold in the Southern California legal community, we have built a solid reputation for delivering exceptional legal services across various practice areas. As a Civil Litigation Legal Secretary, you will have the chance to work with a diverse range of clients, including individuals, businesses, and organizations, and contribute to our continued success.

We look forward to reviewing your application and getting...

Job Description

We are seeking an experienced Legal Secretary with a background in defense-side litigation to support attorneys through all phases of litigation, from pre-litigation through trial. This role requires someone who can step in and efficiently manage case deadlines, court filings, and trial preparation with minimal onboarding and supervision.  

Job Duties

Job duties will include, but not be limited to:

1. Providing litigation support, managing discovery, organizing case materials, and assisting attorneys throughout all stages of litigation.
2. Independently tracking and managing litigation cases, discovery, and pre-trial deadlines, ensuring compliance with state and federal requirements.
3. Drafting and preparing various legal documents, including pleadings, discovery demands and responses, subpoenas, and deposition notices.
...

Bank of America Financial Center is looking for a highly organized and proactive Executive Administrative Assistant / Office Secretary to join our remote team. In this role, you will provide comprehensive administrative support to executives and assist with the smooth operation of daily activities. You will be responsible for managing schedules, organizing meetings, and handling correspondence. Your keen attention to detail and ability to multitask will be essential in ensuring that executive operations run efficiently and effectively.

Responsibilities

• Manage executive calendars, schedule appointments, and coordinate meetings, ensuring all necessary materials are prepared in advance.
• Draft, review, and edit correspondence, reports, and presentations, maintaining a high standard of professionalism.
• Assist in the organization and execution of special projects and company events as needed.
• Respond to inquiries and communicate with...

Net Communications is seeking a detail-oriented and highly organized Medical Secretary / Office Administrator to join our team in a remote capacity. In this essential role, you will be the backbone of our administrative operations, supporting healthcare professionals and ensuring efficient office functionality. Your responsibilities will include managing patient records, scheduling appointments, coordinating communications, and performing various clerical tasks. The ideal candidate will have a strong understanding of medical terminology, excellent communication skills, and a commitment to maintaining the highest standards of confidentiality and professionalism. If you are proactive and thrive in a dynamic environment, we invite you to apply.

Responsibilities

• Manage patient records and ensure accurate and timely documentation.
• Schedule and coordinate patient appointments and follow-up communications.
• Assist in processing patient insurance...

NO HIRING AGENCIES OR RECRUITERS!

Galli Law, PLLC is looking for a proactive and detail-oriented Legal Administrative Assistant to enhance our dynamic team. In this role, you will provide crucial administrative support to attorneys and staff, ensuring the smooth operation of our law firm. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a keen understanding of legal terminology and processes.

This is a full-time position (40 hours weekly) with a starting pay range of $18-20 per hour.

Responsibilities

• Manage attorney calendars, appointments, and schedules
• Prepare and edit correspondence
• Assist with client communication and maintain positive client relations
• Conduct general office duties including filing, scanning, and data entry
• Organize and maintain case files and legal documents
• Coordinate meetings, depositions, and...

Mohar Design LLC is in search of a highly skilled and organized Senior Administrative Assistant to join our dynamic team. In this role, you will provide essential support to the management team, ensuring the efficient operation of daily activities. Your responsibilities will include managing schedules, coordinating meetings, preparing reports, and handling correspondence with clients and stakeholders. With your strong multitasking abilities and attention to detail, you will be instrumental in streamlining office processes and enhancing productivity. If you are a proactive and committed professional looking to advance your career in a supportive and innovative environment, we would love to hear from you.

Responsibilities

• Manage executive calendars, scheduling meetings, and ensuring effective time management.
• Prepare, organize, and maintain documentation and reports as required.
• Coordinate travel arrangements and itineraries for the...

Amazing Workplace is seeking a detail-oriented Medical Records Clerk / Office Secretary - US REMOTE to join our dedicated team. In this vital position, you will be responsible for the efficient management of medical records and providing administrative support to our healthcare professionals. Your role will involve maintaining accurate patient records, ensuring confidentiality and compliance with healthcare regulations, and assisting with various office tasks to streamline operations. Your organizational skills and attention to detail will be crucial in ensuring that our medical records are meticulously maintained and easily accessible. If you're looking to contribute to a supportive work environment while playing an essential role in patient care, Amazing Workplace would love to hear from you!

Responsibilities

• Manage patient medical records, ensuring accuracy, completeness, and compliance with HIPAA regulations.
• Maintain and organize physical and...

Lattimore Physical Therapy is seeking an experienced full-time medical secretary in our fast-paced private practice that is willing to cover at multiple location. The candidate must be a team player who is dependable, and hard-working.

The Position: The role of a Medical Secretary is the face of our practice, responsible for structuring patient flow, streamlining all operations, and providing administrative support to our physical therapist and leadership.

Essential Competencies

• Excellent organizational skills with high attention to detail.
• Excellent written and verbal communication skills.
• Excellent social and emotional intelligence.

The primary duties of this position include, but are not limited to:

• Greet visitors and patients, check-in and check-out, and direct to appropriate personnel.
• Schedule and confirm patient appointments.
• Answer telephones...

Lattimore Physical Therapy is seeking an experienced full-time medical secretary in our fast-paced private practice. The candidate must be a team player who is dependable, and hard-working.

The Position: The role of a Medical Secretary is the face of our practice, responsible for structuring patient flow, streamlining all operations, and providing administrative support to our physical therapist and leadership.

Essential Competencies

• Excellent organizational skills with high attention to detail.
• Excellent written and verbal communication skills.
• Excellent social and emotional intelligence.

The primary duties of this position include, but are not limited to:

• Greet visitors and patients, check-in and check-out, and direct to appropriate personnel.
• Schedule and confirm patient appointments.
• Answer telephones
• Collect patient information and...

Bremer Whyte Brown & O’Meara, LLP is looking for qualified candidates with a minimum of 3 years of recent litigation secretarial experience to fill the position of legal secretary in its Woodland Hills office. This is not a position for paralegal. A qualified candidate must be detail oriented, organized, self-motivated, reliable, and able to work as a team player in a professional environment.

What We Offer:

Dynamic and Collaborative Work Environment: Join a team of highly skilled legal professionals who foster a collaborative and supportive work culture. Our open-door policy encourages knowledge sharing, mentorship, and teamwork, allowing you to learn and grow alongside experienced practitioners.

People-centric and Inclusive Culture: Be a part of a people-centric and inclusive work culture that values the unique contributions and well-being of every team member. We believe that a supportive and inclusive...

Direct Counsel is seeking a Senior Legal Secretary to join a reputable firm located in Los Angele, CA. The Legal Secretary will perform a variety of administrative support tasks for the assigned attorneys in the civil litigation practice group. This position may perform additional duties and responsibilities relating to the assigned practice groups.

Requirements

• Draft shell/non-substantive notices, motions, affidavits, orders, and other court filings based on past precedent
• Monitor dockets for relevant pleadings and conducting docket searches-pull and organize docket filings
• Assist attorneys with trial preparations, including organizing exhibits and preparing hearing binders
• File documents with the court
• Communicate with courts regarding scheduling hearings and other administrative matters
• Edit, proofread, and redline documents and correspondence for accuracy, grammar, and...

We are looking for an experienced, professional, Litigation Secretary to support two attorneys in our plaintiffs practice. We offer a professional collegial work environment. This is an in office only job. Job responsibilities are as follows:

• transcribing dictation
• typing pleadings
• maintaining attorneys’ trial calendar
• summarizing medical records
• client contact
• handle and prioritize all incoming and outgoing correspondence
• make travel arrangements
• handle confidential documents ensuring they remain secure
• maintain electronic and paper records ensuring information is organized and easily accessible

Requirements

• You must be able to type 70 words per minute
• Proficient in MS Office
• Excellent organizational and time-management skills
• Outstanding communication abilities
• Integrity and confidentiality
• Prior...

Lattimore Physical Therapy is seeking an experienced full-time medical secretary in our fast-paced private practice that is willing to cover at multiple location. The candidate must be a team player who is dependable, and hard-working.

The Position: The role of a Medical Secretary is the face of our practice, responsible for structuring patient flow, streamlining all operations, and providing administrative support to our physical therapist and leadership.

Essential Competencies

• Excellent organizational skills with high attention to detail.
• Excellent written and verbal communication skills.
• Excellent social and emotional intelligence.

The primary duties of this position include, but are not limited to:

• Greet visitors and patients, check-in and check-out, and direct to appropriate personnel.
• Schedule and confirm patient appointments.
• Answer telephones...

Welcome to Yoakum Community Hospital! We are a dedicated healthcare facility serving the Yoakum community since 1922. Our hospital, managed by Community Hospital Corporation of Plano, Texas, operates as a not-for-profit organization committed to providing high-quality healthcare services to our patients.

As a Unit Secretary in our hospital, you will play a vital role in ensuring the smooth operation of our medical/surgical unit. You will provide clerical support, maintain accurate records, manage supplies, and communicate effectively with hospital personnel and the public.

Key Responsibilities:

• Answer patient intercom system and phone calls promptly, referring them to the appropriate person
• Maintain accurate record-keeping and perform clerical duties specific to the medical/surgical unit
• Help in the management of the unit by maintaining an organized work environment and managing supplies
• Effectively communicate...

Lone Star Legal Aid (LSLA) seeks one Legal Secretary (JP# 024-2024) for its Clute Branch Office.

LSLA is a 501 (c) (3) non-profit law firm and its mission is to protect and advance the civil rights of low-income Texans by providing advocacy, legal representation, and community education that ensure equal access to justice.

Summary of Responsibilities

This worker carries out general office and secretarial duties in the assigned unit. Answers the department/unit telephone, types correspondence and reports, maintains department, unit, or office files.

Principle Duties

Answers the telephone, takes accurate messages and/or routes callers to voice mail; prepares and types legal documents, reports and attorney and office correspondence; schedules appointments, sets up hearings and gives information to callers; develops and maintains accurate, systematic filing system of all documents dealing with the...

Direct Counsel is excited to announce an open position for a versatile and skilled Litigation Paralegal/Legal Secretary. This dual-role opportunity is ideal for individuals with a strong litigation support background and legal secretarial tasks. You will be instrumental in supporting a busy litigation team with various administrative and legal functions, ensuring smooth and efficient operations.

Key Responsibilities:

• Docketing for a substantial caseload
• Scheduling hearings, depositions, and meetings
• Ensuring all deadlines are met on time
• Preparing discovery responses
• Drafting pleadings
• Filing court documents including summons, complaints, motions, and other pleadings
• Routine contact with clients, opposing counsel, experts and attorneys

If you are a motivated professional looking to be a valuable part of a dedicated legal team, we invite...

Reporting to management and performing secretarial duties

Processing, typing, editing, and formatting reports and documents

Filing documents, as well as entering data and maintaining databases

Directing internal and external calls, emails, and faxes to designated departments

Arranging and scheduling appointments, meetings, and events

Monitoring office supplies and ordering replacements

Requirements

Formal qualification in office administration, secretarial work, or related training.

1-2 years of experience as an Administrative or Secretary

Proficiency in managing documents

Ability to liaise internally and externally on administrative matters

Exceptional filing, recordkeeping, and organizational skills

Benefits

Health insurance

Dental insurance

Retirement savings

Paid leave

Education Assistance

JOB GOAL: To perform secretarial and clerical services for the Maintenance Department.

DUTIES AND RESPONSIBILITIES:

1. Types a variety of memos, correspondence, lists, requisitions, statistical reports, maintenance work orders, etc.

2. Maintains a variety of records and files, including parts inventories, personnel records, and related maintenance files.

3. Inputs and updates a variety of information in a computer.

4. Maintains and processes departmental payroll information and keeps track of absences, leaves, etc.

5. Follows up on work orders and requisitions for facilities and housing.

6. Prepares a variety of reports.

7. Obtains price quotations from vendors and handles phone calls.

8. Order supplies for office and equipment.

9. Assists in facilitating attendance at workshops and training sessions.

10. Handles incoming calls and provides appropriate information.

11. Translates and interprets as...

Lattimore Physical Therapy is seeking an experienced full-time medical secretary in our fast-paced private practice. The candidate must be a team player who is dependable, and hard-working.

The Position: The role of a Medical Secretary is the face of our practice, responsible for structuring patient flow, streamlining all operations, and providing administrative support to our physical therapist and leadership.

Essential Competencies

• Excellent organizational skills with high attention to detail.
• Excellent written and verbal communication skills.
• Excellent social and emotional intelligence.

The primary duties of this position include, but are not limited to:

• Greet visitors and patients, check-in and check-out, and direct to appropriate personnel.
• Schedule and confirm patient appointments.
• Answer telephones
• Collect patient information and...

The Executive Secretary will provide efficient and professional administrative support to the management team of the company. This is a key role in ensuring the smooth operation of the organization and supporting the accomplishment of its goals.

Responsibilities

• Manage and maintain executive schedules, including arranging meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, and presentations for internal and external stakeholders.
• Handle incoming and outgoing communications, including phone calls, emails, and mail.
• Coordinate and prepare materials for meetings, conferences, and other company events.
• Perform general office duties, such as filing, data entry, and record keeping.
• Handle confidential and sensitive information with utmost discretion and professionalism.
• Assist in project coordination and follow-up on action items.
...

Responsibilities:

• Manage the day-to-day schedules of the attorneys, including but not limited to, managing attorney calendars, coordinating travel arrangements, planning and scheduling meetings, opening and sorting mail, CLE reporting, professional memberships and entering attorneys’ time entries
• Read and manage emails, print client emails and attachments.
• Effectively manage projects by meeting deadlines and conducting follow-up as needed.
• Handles monthly client billing. Reviews billing proformas for accuracy and completeness. Performs client, matter and timekeeper inquiries, and narrative edits.
• Process various forms such as expense reports, new business forms, check requests and audit letters.
• Create engagement letters, opens new matters and generates client conflict checks.
• Assist with meeting planning, coordination and support, including internal and external meetings, booking conference rooms in other offices...

Direct Counsel is seeking a Legal Secretary to join a great boutique law firm in their South Bar offices. The law firm is a well-established plaintiff’s personal injury firm located in El Segundo. We are seeking a motivated and experienced civil litigation legal secretary (minimum 10 years). The ideal candidate should be detailed oriented and have experience in personal injury.

Requirements

• Litigation deadlines, including motion opposition and response deadlines
• Drafting pleadings and discovery
• Filing in state and federal courts
• Calendaring and coordinating witness and expert depositions
• Drafting correspondence
• Litigation legal secretary would work directly with two team oriented attorneys and be required to communicate directly with clients and legal offices and their staff on calendaring and other scheduling matters.
• Fluency in Spanish is a plus.
...

Lone Star Legal Aid (LSLA) seeks one Administrative Secretary - Innovative Programming (job #HOU 048-2023) for its Houston Branch Office.

LSLA is a 501 (c) (3) non-profit law firm and its mission is to protect and advance the civil rights of low-income Texans by providing advocacy, legal representation, and community education that ensure equal access to justice.

Summary of Responsibilities

This position performs secretarial duties and administrative support and assists with management tasks on behalf of the Grant Manager.

Principle Duties

Must have excellent telephone skills, ability to organize, plan and oversee activities both on and off LSLA premises. Must adhere to strict confidentiality standards, which is required due to the sensitive nature of management staff and client information. Must be able to work within a team environment and contribute to the synergy of a creative group that constantly...

Job Summary:

The position is responsible for protecting the company's legal interests and operations, in compliance with applicable federal, state and local laws. The position is also responsible for overseeing the company's Legal Services staff. The position serves as the Chief Legal Officer for the company and the Board of Directors, including managing and overseeing Executive Committee and Board operations. The position reports directly to the President and Chief Executive Officer.

Major Duties and Responsibilities Include:

• Develops and deploys legal strategy, including offensive and defensive litigation as well as collaborates with technical and policy staff to provide input on regulations and legislation that could impact the business of chemistry.
• Manages legal risk to company, including political and lobbying compliance and oversees contracts between the company and outside...