Secretary I

We are looking for an experienced, professional, Litigation Secretary to support two attorneys in our plaintiffs practice. We offer a professional collegial work environment. This is an in office only job. Job responsibilities are as follows:

• transcribing dictation
• typing pleadings
• maintaining attorneys’ trial calendar
• summarizing medical records
• client contact
• handle and prioritize all incoming and outgoing correspondence
• make travel arrangements
• handle confidential documents ensuring they remain secure
• maintain electronic and paper records ensuring information is organized and easily accessible

Requirements

• You must be able to type 70 words per minute
• Proficient in MS Office
• Excellent organizational and time-management skills
• Outstanding communication abilities
• Integrity and confidentiality
• Prior...

Welcome to Yoakum Community Hospital! We are a dedicated healthcare facility serving the Yoakum community since 1922. Our hospital, managed by Community Hospital Corporation of Plano, Texas, operates as a not-for-profit organization committed to providing high-quality healthcare services to our patients.

As a Unit Secretary in our hospital, you will play a vital role in ensuring the smooth operation of our medical/surgical unit. You will provide clerical support, maintain accurate records, manage supplies, and communicate effectively with hospital personnel and the public.

Key Responsibilities:

• Answer patient intercom system and phone calls promptly, referring them to the appropriate person
• Maintain accurate record-keeping and perform clerical duties specific to the medical/surgical unit
• Help in the management of the unit by maintaining an organized work environment and managing supplies
• Effectively communicate...

Reporting to management and performing secretarial duties

Processing, typing, editing, and formatting reports and documents

Filing documents, as well as entering data and maintaining databases

Directing internal and external calls, emails, and faxes to designated departments

Arranging and scheduling appointments, meetings, and events

Monitoring office supplies and ordering replacements

Requirements

Formal qualification in office administration, secretarial work, or related training.

1-2 years of experience as an Administrative or Secretary

Proficiency in managing documents

Ability to liaise internally and externally on administrative matters

Exceptional filing, recordkeeping, and organizational skills

Benefits

Health insurance

Dental insurance

Retirement savings

Paid leave

Education Assistance

The Executive Secretary will provide efficient and professional administrative support to the management team of the company. This is a key role in ensuring the smooth operation of the organization and supporting the accomplishment of its goals.

Responsibilities

• Manage and maintain executive schedules, including arranging meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, and presentations for internal and external stakeholders.
• Handle incoming and outgoing communications, including phone calls, emails, and mail.
• Coordinate and prepare materials for meetings, conferences, and other company events.
• Perform general office duties, such as filing, data entry, and record keeping.
• Handle confidential and sensitive information with utmost discretion and professionalism.
• Assist in project coordination and follow-up on action items.
...

MAIN SECRETARY/RECEPTION  

WE HAVE OPENINGS IN OUR NEW HYDE PARK & WANTAGH MEDICAL PRACTICE FOR A MAIN SECRETARY/RECEPTION. MUST BE MATURE AND EXPERIENCED.

HOURS ARE FULL TIME 

WE OFFER:

CLEAN AND BRIGHT OFFICES!

OFF 6 MAJOR HOLIDAYS

EMPLOYEE DISCOUNTS THROUGH LIFEMART/ADP

CAREER GROWTH OPPORTUNITIES IN ALL OF OUR DEPARTMENTS

EMPLOYEE REWARDS PROGRAM THAT GIVE REWARDS LIKE GIFT CARDS, SPA DAYS, ETC.

LONGEVITY AND PERFORMANCE BONUS’

BENEFITS AVAILABLE:

MEDICAL (WITH FLEX SPENDING CARD)

DENTAL & VISION

401K

COMPENSATION: $20-$25/HOUR

RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

• MUST HAVE A POSITIVE AND UPBEAT ATTITUDE!
• GREET PATIENTS AND PROVIDE SUPPORT
• MAINTAIN THERAPISTS SCHEDULES ON OUR SOFTWARE PROGRAM
• ENTER PATIENT DATA
• GREAT COMMUNICATIONS SKILLS
...

Responsibilities:

• Manage the day-to-day schedules of the attorneys, including but not limited to, managing attorney calendars, coordinating travel arrangements, planning and scheduling meetings, opening and sorting mail, CLE reporting, professional memberships and entering attorneys’ time entries
• Read and manage emails, print client emails and attachments.
• Effectively manage projects by meeting deadlines and conducting follow-up as needed.
• Handles monthly client billing. Reviews billing proformas for accuracy and completeness. Performs client, matter and timekeeper inquiries, and narrative edits.
• Process various forms such as expense reports, new business forms, check requests and audit letters.
• Create engagement letters, opens new matters and generates client conflict checks.
• Assist with meeting planning, coordination and support, including internal and external meetings, booking conference rooms in other offices...

Direct Counsel is seeking a Legal Secretary to join a great boutique law firm in their South Bar offices. The law firm is a well-established plaintiff’s personal injury firm located in El Segundo. We are seeking a motivated and experienced civil litigation legal secretary (minimum 10 years). The ideal candidate should be detailed oriented and have experience in personal injury.

Requirements

• Litigation deadlines, including motion opposition and response deadlines
• Drafting pleadings and discovery
• Filing in state and federal courts
• Calendaring and coordinating witness and expert depositions
• Drafting correspondence
• Litigation legal secretary would work directly with two team oriented attorneys and be required to communicate directly with clients and legal offices and their staff on calendaring and other scheduling matters.
• Fluency in Spanish is a plus.
...

Lone Star Legal Aid (LSLA) seeks one Administrative Secretary - Innovative Programming (job #HOU 048-2023) for its Houston Branch Office.

LSLA is a 501 (c) (3) non-profit law firm and its mission is to protect and advance the civil rights of low-income Texans by providing advocacy, legal representation, and community education that ensure equal access to justice.

Summary of Responsibilities

This position performs secretarial duties and administrative support and assists with management tasks on behalf of the Grant Manager.

Principle Duties

Must have excellent telephone skills, ability to organize, plan and oversee activities both on and off LSLA premises. Must adhere to strict confidentiality standards, which is required due to the sensitive nature of management staff and client information. Must be able to work within a team environment and contribute to the synergy of a creative group that constantly...

Yoakum Community Hospital has provided healthcare since 1922. The 23-bed hospital operates as a not-for-profit hospital managed by Community Hospital Corporation of Plano, Texas. Patients benefit from the latest medical technology along with comprehensive healthcare delivered by highly skilled physicians, nurses and professional staff. Our dedication to providing comprehensive healthcare services with compassion, dignity and respect demonstrates our standard of quality healthcare and superior service to our community.

The Unit Secretary supports the management of the Medical/Surgical Unit as clerical assistant by providing accurate record keeping, organized work environment, management of supplies, and communicating continuously and effectively with hospital personnel and the public.

MAJOR RESPONSIBILITIES:

• Answers patient intercom system in a prompt manner and refers patient’s needs to the correct person. Speaks in a quiet, calm, courteous voice.
...

The qualified candidate must be able to perform the following:

• Work M-F (0800-1600 typically shift).
• Provide multi-tasking and organization skills as they establish priorities, meet deadlines and disseminate information to the Branch as necessary.
• Execute general office duties as assigned (i.e., photo copies, shred documentation, distribute USPS mail).
• Create and print business cards, update organizational charts and generate correspondence following DoD and DoN records management guidelines.
• Update internal Standard Operating Procedures (SOPs) for the Branch.
• Collect and proofread weekly highlights for publishing to the G Department chain of command and Program Management Office (PMO).
• Create and manage excel spreadsheets and power point presentations while maintaining strict confidentiality with handling of records. 
• Track training, certificates, awards and other various...

The Legal Aid Society of Hawaiʻi is Hawaiʻi’s oldest and largest non-profit public interest law firm with offices statewide. Our organization is dedicated to providing legal assistance and advocacy to individuals and families in need.

We are currently seeking a Secretary/Virtual Assistant to join our team. In this role, you will provide administrative support to our attorneys and staff, both in person and virtually. Your responsibilities will include:

• Answering and directing phone calls
• Managing and organizing emails and correspondence
• Scheduling appointments and meetings
• Preparing legal documents and forms
• Maintaining confidential client information
• Assisting with data entry and recordkeeping
• Managing office supplies and equipment

If you are detail-oriented, organized, and have excellent communication skills, we encourage you to apply for this position. This is a great opportunity to contribute to...

Requirements

• Preparation of legal documents and filings
• Calendaring for attorneys
• Communicating with clients
• Word processing
• Assistance with administrative duties in the office as needed, including answering phones and filing
• This is a hybrid paralegal/secretary position and will not require billing as a paralegal

Benefits

BWB&O is committed to inclusion and diversity. We are focused on career development, along with, providing our employees with a healthy work-life balance. BWB&O offers a competitive market-based...

Requirements

• Preparation of legal documents and filings
• Calendaring for attorneys
• Communicating with clients
• Word processing
• Assistance with administrative duties in the office as needed, including answering phones and filing
• This is a hybrid paralegal/secretary position and will not require billing as a paralegal

Benefits

BWB&O is committed to inclusion and diversity. We are focused on career development, along with, providing our employees with a healthy work-life balance. BWB&O offers a competitive market-based...

Requirements

• Preparation of legal documents and filings
• Calendaring for attorneys
• Communicating with clients
• Word processing
• Assistance with administrative duties in the office as needed, including answering phones and filing
• This is a hybrid paralegal/secretary position and will not require billing as a paralegal

Benefits

BWB&O is committed to inclusion and diversity. We are focused on career development, along with, providing our employees with a healthy work-life balance. BWB&O offers a competitive market-based...

Overview:

For over 125 years, Calvary Hospital and Calvary @Home located in the Bronx, New York has been dedicated to the palliative care of advanced cancer and other terminally ill patients and their families. Through a caring, compassionate philosophy of non-abandonment, the hospital provides a full spectrum of palliative services, including emotional, spiritual, and physical care. The hospital receives patients from referring institutions throughout New York City and the entire tristate area. When you come to Calvary Hospital, you’re not just getting a job, you’re joining a family.

Benefits/Perks:

• Free On-Site Parking

Qualifications:

• High School Diploma or Equivalency.

Responsibilities:

The Unit Secretary is responsible for providing clerical support to the nursing unit. Performs general clerical duties by preparing, compiling,...

Responsibilities: · Manage the day-to-day schedules of the attorneys.  This includes regular meetings to discuss priorities and deadlines.  The ability to be proactive and think ahead are key.

· Assist attorneys with preparation of template contracts and other legal documentation of a routine nature.  Create, edit, and proofread work product to ensure accuracy.

· Maintain calendars including appointments, meetings, travel and trip plans, CLE reporting, and professional memberships for attorneys.

· Provide reception coverage, welcome guests, answer attorney telephones and accurately take and relay messages.

· Conference Room/Catering set ups/Parking requirements.

· Handle local vendor arrangements, and invoice payments.

· Prepare and maintain spreadsheets and databases for legal files and initiatives.

· Processing reimbursements, expense reports and check requests....

Lone Star Legal Aid (LSLA) seeks one Contract Legal Secretary - Legal Aid for Children's Health & Security (LACHS) (JP# LACHS 013-2024) for its Beaumont, Longview, Nacogdoches, or Tyler Branch Offices.

LSLA is a 501 (c) (3) non-profit law firm and its mission is to protect and advance the civil rights of low-income Texans by providing advocacy, legal representation, and community education that ensure equal access to justice.

Summary of Responsibilities

This is a one-year contract Legal Secretary position under the Legal Aid for Children’s Health & Security Grant educational component. This worker carries out general office and secretarial duties in the assigned unit; answers the department/unit telephone, types correspondence and reports, maintains department, unit, or office files.

Principle Duties

Answers the telephone, takes accurate messages and/or routes callers to voice mail; prepares...

Position Summary:

Today the call center is the primary point of contact to our 25 clinics throughout San Diego County, 400 providers and over 42 programs. It is our goal to provide exceptional customer service in a courteous, professional manner, demonstrating a high level of commitment to our mission and values. Under the direct supervision of the call center management, you will be part of a dedicated team that is passionate and motivated to improving the overall health of the communities we serve, one call at a time; you will work collaboratively to ensure the department meets performance goals, while demonstrating compassion, respect, empathy and integrity in every call you complete with our patients and customers.

Essential Functions of the Job:

• Efficiently and actively provides excellent customer service by properly greeting, listening, assisting, closing each call in a pleasant, professional and helpful manner.
• ownership of...

Responsibilities:

• Edit and proofread routine law office correspondence and legal case matters.
• Transcribe legal documents, correspondence and reports from rough draft, dictation or transcription.
• Organize and prioritize numerous tasks and complete them under time constraints.
• Professional and positive interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff and provide information with ordinary courtesy and tact.
• Work with multiple attorneys with minimum supervision.
• Problem solve, use sound judgment and work well under pressure.
• Work within deadlines and effectively handle stress.
• Establish effective working relationships and appropriately interact with others.

Requirements

• Bachelor’s degree (preferred);
• 5+ years of legal secretarial experience
• Litigation...

The Position

We are seeking to fill a Secretary/Administrative Assistant role in the greater Chicago, IL market. The Secretary/Administrative Assistant will perform a variety of general administrative support duties.

The position includes a generous salary and benefits.

Secretary/Administrative Assistant responsibilities include:

• Providing day-to-day administrative/secretarial support to physicians.
• Preparing and modifying documents including correspondence, reports, drafts, memos, and emails.
• Handling requests for information and data.
• Maintaining electronic and hard copy filing system.
• Answering, screening, and transferring inbound phone calls.
• Scheduling patient and surgery appointments.
• Communicating all physician issues to the appropriate team members.
• Performing other duties as assigned by the patient services manager.

Requirements

Who Are...

The Position

We are seeking to fill an Appointment Scheduler role in the greater Chicago, IL market. The candidate will be scheduling patient appointments, coordinating doctor/patient schedules, plus other varied duties.

The position includes a generous salary and benefits.

Appointment Scheduler/Secretary responsibilities include:

• Scheduling and re-scheduling patient appointments.
• Manages patient calls, works as a member of the front office team, and assists in supporting other office personnel.
• Giving instructions (appointment policies and preps) for all procedures scheduled.
• Confirming appointments and giving directions to patients and their families regarding the procedure and sending a confirmation follow-up letter.
• Making any needed or required changes to schedules as needed to accommodate for the day or the physician.
• Obtaining authorizations on all scheduled procedures.
• Other duties...

To provide necessary clerical support to the nursing unit under the supervision of the Patient Service Manager. Calvary is the country’s only hospital dedicated to providing hospice and palliative care to adult patients with advanced cancer and other life-limiting illness. CalvaryCare® is available at four locations in the Bronx, Brooklyn, Manhattan and Queens and throughout the greater New York area where people reside.

Requirements

1. High school graduate or equivalent.
2. Ability to communicate clearly.
3. Good interpersonal skills.
4. Ability to perform basic mathematical tasks.
5. Exhibits an ability and attitude relative tot he spirit of caring and tradition at Calvary Hospital as required by specific job duties and functions.

COVID-19 vaccination is strongly encouraged for all new hires prior to beginning employment at Calvary Hospital.

Salary:...