AP Specialist

The Accounts Payable Specialist is responsible for managing and processing all aspects of the accounts payable cycle, ensuring timely and accurate payment of vendor invoices, subcontractor payments, and other financial obligations. This role plays a critical part in maintaining financial accuracy and supporting the company’s construction projects.

Requirements

Key Responsibilities:

• Process and review invoices, purchase orders, and payment requests for accuracy and compliance with company policies.

• Match purchase orders with receipts and resolve discrepancies.

• Maintain and update vendor records, including W-9 forms and tax documentation.

• Build and maintain strong vendor relationships.

• Monitor and manage AP aging reports to ensure timely payments.

• Collaborate with project managers, subcontractors, and vendors to resolve billing issues.

• Prepare weekly and monthly AP reports, including...

Are you ready to join an innovative team that pushes the boundaries of creativity and delivers top-notch results? At Aardvark Studios, we thrive in a multitude of creative landscapes. Simply calling us a “Creative Fabrication Company” or an “Experiential Marketing Company” doesn't capture the full scope of what we do. We are a dynamic design, build and technology studio serving the experiential marketing, location based entertainment, and museum industries constantly evolving with each and every unique project.

We are looking for an AP Specialist to join the team! As an AP Specialist with Aardvark Studios you’ll partner closely with our Controller to manage the existing AP process but also help build the practice toward greater efficiency and accuracy.

QUALIFICATIONS

What makes you the ideal candidate:

• High school diploma or equivalent required; Associate’s degree with accounting coursework preferred.
...

UWorld is looking for experienced AP Government teachers to help develop web-based educational materials. We seek individuals with an unending passion for education who strive to develop exceptional products that contribute to easier and stress-free AP test preparation.

This part-time opportunity will allow teachers to partner with some of the brightest minds in education and become a part of UWorld’s success story. If you are looking for a company that is passionate about supporting teachers and students while giving you the flexibility to make extra money by creating meaningful AP social studies resources, UWorld is right for you.

Job Responsibilities:

Reports to the Social Studies Curriculum manager and creates instructional materials to help teachers and students in AP college prep programs.

New content production:

• Write AP style questions with comprehensive explanations
• Revise and provide...

Seattle Chocolate Company is looking for an experienced Accounting Specialist, with a focus in Accounts Payable. The ideal candidate would have at least three years of AP experience and be ready to learn more to expand their career in accounting.

A bit about working with us: We make chocolate, and we have fun doing it! We value collaboration and creativity, and source ideas from every department - whether we’re coming up with a new chocolate bar flavor or an engaging marketing campaign. Work-life balance is key; we encourage our team members to fully “clock out” at the end of the day – no late-night emails here! Protecting the earth and empowering its people are key to every part of our operations, and we love finding people that are as passionate about that as we are. Any other questions? Just ask!

Schedule and expected hours: This hybrid position requires on-site attendance for 3 days per week. Full-time, day shift....

POSITION SUMMARY:

Accounts Payable is responsible for making payments on goods and services provided by individuals and vendors in accordance with company policy. 

KEY JOB RESPONSIBILITIES:

·        Review, code, and process vendor invoices, ensuring accuracy and completeness.

·        Assist with cash management of various bank accounts.

·        Process all company wire transfers and ACH batches.

·        Book all payments in our accounting system.

·        Reconcile vendor statements and resolve discrepancies promptly.

·        Vendor maintenance

·        Perform other duties as required to support the Accounting Department...

Pay Range: $28.50 - $31.25/hour

JOB CULTURE

The Masons of California are committed to a culture of leadership.  Our culture is to provide superior service to the members, residents, and staff through a sound and progressive model of service/care which aligns our mission, vision and operations.  We demonstrate excellence in core service and we understand the true value of time, budgets, safety and satisfaction.  We are dedicated to disciplined innovation while creating a culture of continuous quality improvement - we are a learning company.  We are committed to sharing our knowledge and being an organization that naturally attracts the best and brightest talent.  We are can able to perform both essential functions and measurable behaviors while being team-oriented, caring and honest.

JOB SUMMARY

Under the direct supervision of the Accounting Manager, performs assigned...

Note: This is a hybrid position requiring four days a week in office.

The Accounts Payable Specialist is responsible for participating in all Accounts Payable functions, including, but not limited to, managing outstanding Company payables, processing company payments, and providing stellar customer service through all communications. The Accounts Payable Specialist is also responsible for reporting updates to management on account status and outstanding issues.

ESSENTIAL FUNCTIONS

Reasonable Accommodations Statement
In order to perform this job successfully, an individual must be able to perform the essential duties outlined below. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform these essential functions.

• Pays vendors by monitoring discount opportunities, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment...

Pay Range: $28.50 - $31.25/hour

JOB CULTURE

The Masons of California are committed to a culture of leadership.  Our culture is to provide superior service to the members, residents, and staff through a sound and progressive model of service/care which aligns our mission, vision and operations.  We demonstrate excellence in core service and we understand the true value of time, budgets, safety and satisfaction.  We are dedicated to disciplined innovation while creating a culture of continuous quality improvement - we are a learning company.  We are committed to sharing our knowledge and being an organization that naturally attracts the best and brightest talent.  We are can able to perform both essential functions and measurable behaviors while being team-oriented, caring and honest.

JOB SUMMARY

Under the direct supervision of the Accounting Manager, performs assigned...

Hire Resolve is a leading staffing and recruitment agency, specializing in placing professionals in various industries. Our client, a prestigious law firm located in Charlotte NC, is seeking an experienced Accounting Specialist to join their Accounts Payable department. This is an excellent opportunity for an individual with a background in accounting and a passion for the legal industry to join a highly reputable firm.

Responsibilities

• Process and review vendor invoices, ensuring accuracy and compliance with company policies
• Prepare and execute payments to vendors, including checks, wire transfers, and ACH
• Reconcile vendor statements and resolve any discrepancies
• Assist with month-end and year-end close procedures
• Respond to vendor inquiries and resolve payment-related issues
• Maintain accurate and organized documentation of all AP transactions
• Assist with ad-hoc financial analysis and reporting as...

AP Specialist

Riccobene Associates Family Dentistry is seeking an experienced AP Specialist to join our accounting department. As an AP Specialist, you will be responsible for processing invoices, reconciling accounts, and ensuring timely and accurate payment to vendors. The ideal candidate will have a strong attention to detail, excellent organizational skills, and the ability to work efficiently in a fast-paced environment.

Responsibilities

• Process high volume of invoices accurately and efficiently
• Verify and reconcile invoices with purchase orders and receiving documents
• Ensure approval and appropriate coding of invoices
• Prepare and process payments to vendors
• Monitor accounts payable aging and resolve any outstanding issues
• Respond to vendor inquiries and resolve discrepancies
• Assist with month-end and year-end closing processes
• Assist with ad-hoc projects...

Hire Resolve is a leading staffing and recruitment agency, specializing in placing professionals in various industries. Our client, a prestigious law firm located in Charlotte NC, is seeking an experienced Accounting Specialist to join their Accounts Payable department. This is an excellent opportunity for an individual with a background in accounting and a passion for the legal industry to join a highly reputable firm.

Responsibilities

• Process and review vendor invoices, ensuring accuracy and compliance with company policies
• Prepare and execute payments to vendors, including checks, wire transfers, and ACH
• Reconcile vendor statements and resolve any discrepancies
• Assist with month-end and year-end close procedures
• Respond to vendor inquiries and resolve payment-related issues
• Maintain accurate and organized documentation of all AP transactions
• Assist with ad-hoc financial analysis and reporting as...

Hire Resolve is a leading staffing and recruitment agency, specializing in placing professionals in various industries. Our client, a prestigious law firm located in Charlotte NC, is seeking an experienced Accounting Specialist to join their Accounts Payable department. This is an excellent opportunity for an individual with a background in accounting and a passion for the legal industry to join a highly reputable firm.

Responsibilities

• Process and review vendor invoices, ensuring accuracy and compliance with company policies
• Prepare and execute payments to vendors, including checks, wire transfers, and ACH
• Reconcile vendor statements and resolve any discrepancies
• Assist with month-end and year-end close procedures
• Respond to vendor inquiries and resolve payment-related issues
• Maintain accurate and organized documentation of all AP transactions
• Assist with ad-hoc financial analysis and reporting as...

Lazarus Naturals is seeking a full time AP Specialist to join our accounting team onsite in the Ballard office in Seattle, Washington. This position will report to the Accounting Supervisor. This position will assist in the day to day functions of the accounting operations, and play a pivotal role in assisting our vendors and internal customers with information as needed regarding their accounts.

Duties include, but not limited to:

● Manage AP inboxes and Accounting inboxes as they pertain to AP for both Lazarus

Naturals and Cycling Frog.

● Matching PO with invoices, verifying information in Procurement Express and follow up with Purchasers as needed.

● Work with Google Drives Pending PO folders as documents are moved in and out of

folders as they are processed.

● Manage the Pending PO tracking worksheet.

● Record Bills/Invoices in PE when corresponding PO matches.

● Record...

The Implementation Specialist is an essential partner to UWorld’s educator customers, helping prepare teachers for classroom success. The Specialist has deep connections to many teams within UWorld including Product Development, Sales, Marketing and Technology as they: 

• Monitor classroom and district usage and effectiveness, 
• Maintain healthy customer relationships, and 
• Promote best practices in the use of UWorld products and services. 

Day-to-day responsibilities include: 

• Authoring instructor training
• Delivering in-person and online in-service events and professional development 
• Providing implementation guidance and data-focused support, and 
• Promoting product and service usage that aligns to teacher, school and district desired outcomes. 

The Implementation Specialist should be: 

• Passionate about education
...