AP Specialist

The Accounts Payable Specialist is responsible for managing and processing all aspects of the accounts payable cycle, ensuring timely and accurate payment of vendor invoices, subcontractor payments, and other financial obligations. This role plays a critical part in maintaining financial accuracy and supporting the company’s construction projects.

Requirements

Key Responsibilities:

• Process and review invoices, purchase orders, and payment requests for accuracy and compliance with company policies.

• Match purchase orders with receipts and resolve discrepancies.

• Maintain and update vendor records, including W-9 forms and tax documentation.

• Build and maintain strong vendor relationships.

• Monitor and manage AP aging reports to ensure timely payments.

• Collaborate with project managers, subcontractors, and vendors to resolve billing issues.

• Prepare weekly and monthly AP reports, including accruals and cash flow forecasts.

• Ensure compliance with lien waiver processes and construction-specific payment requirements.

• Assist with month-end and year-end close processes, including AP reconciliations.

• Maintain organized electronic and paper filing systems for all AP-related documents.

Qualifications:

• 3+ years of experience in accounts payable or a related role, preferably in the construction industry.

• Proficiency in accounting software (e.g., Sage, QuickBooks, or Viewpoint) and Microsoft Excel.

• Strong understanding of AP processes, including 3-way matching and vendor management.

• Knowledge of construction lien waivers and subcontractor compliance is a plus.

• High level of accuracy, attention to detail, and ability to meet deadlines.

• Excellent communication and problem-solving skills.

Preferred:

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field.

• Familiarity with AIA billing and certified payroll reporting.

• Sage experience preferred.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Training & Development
• On Site Gym

Salary Band is $62,000 - $69,000 DOE

"Mark III Construction and its affiliated companies is an equal opportunity employer regardless of race, color, caste, sex, gender, age, sexual orientation, gender identity, gender expression, religion, marital status, genetic information, national origin, ancestry, citizenship, physical or mental disability, medical condition, protected veteran or military status, domestic violence victim status, political affiliation, or any other basis protected by federal, state, or local law."