AP Specialist Job Description

Lazarus Naturals is seeking a full time AP Specialist to join our accounting team onsite in the Ballard office in Seattle, Washington. This position will report to the Accounting Supervisor. This position will assist in the day to day functions of the accounting operations, and play a pivotal role in assisting our vendors and internal customers with information as needed regarding their accounts.

Duties include, but not limited to:

● Manage AP inboxes and Accounting inboxes as they pertain to AP for both Lazarus

Naturals and Cycling Frog.

● Matching PO with invoices, verifying information in Procurement Express and follow up with Purchasers as needed.

● Work with Google Drives Pending PO folders as documents are moved in and out of

folders as they are processed.

● Manage the Pending PO tracking worksheet.

● Record Bills/Invoices in PE when corresponding PO matches.

● Record bills/invoices into QBE.

● Verify PO has been received and approved.

● Verify vendor information on file.

● Record payments in PE.

● Record payments in QBE. Assist with QB entries for historical data.

● Send appropriate remittance emails to vendors.

● Training other teams on processes/systems to get POs, Deliveries, Vendor Forms, etc.

● W9 vendor compliance. Assist with 1099 reporting.

● Maintain vendor master files in PE, QBE, Bill.com and Odoo.

● Update Weekly A/P aging for management supervision of bills to be paid.

● Special Projects as assigned by the Supervisor or Controller.

Requirements

Requirements

Quickbooks Experience (Currently using Enterprise version)

Accounting Degree (preferred) or at least 3 years AP experience

70 wpm typing

Excellent customer service and communication skills

MS Office suite

Vendor statement reconciliation

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Free Food & Snacks
• Paid Time Off (Vacation, Sick & Public Holidays)
• Hybrid work option available on Fridays - main office in the Ballard, Seattle office

Pay

$25-$30/hr DOE