Accounting Specialist

The Accounts Receivable Billing Associate will bill ship orders, create invoices and email to customers in the Acumatica customer A/R. The position is responsible for posting customer deposits against invoices paid and issuing credits for returned merchandise, shortages, pricing adjustments, sales tax credits, damages and claims.

• Receive completed paperwork of shipped orders, pick tickets, bill of ladings and create email invoices according to company practices; submits invoices to customers.
• Organize and process payments for credit card and ACH orders.
• Verify correct tax code of ship to address with sales tax report and total invoice balances to orders.
• Communicate with sales and shipping departments pertaining to issues.
• Collect receivables in a professional and expedient manner as needed.
• Post customer payments received from cash, checks, ACH and credit cards to the customer’s account receivables account using information from Chase bank via Receivables Edge website and deposit folders of deposits made to local branch bank.
• Identify any short pay items from the customer’s payments and assign the issues to account representatives.
• Monitor prepay items to be applied to customer’s invoices at the time order is invoiced for shipment. Post and code miscellaneous receipts outside of account receivables.
• Enter and post returns and credits to customer’s account from information supplied by inventory returns area, Sales, credit department and sales tax issues.
• Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.
• Handle credit reference checks on A/R Customers, respond to W-9 requests and prepare lien waivers.
• Maintain resale certificates in Acumatica system by customer and order.
• Monitor overpayment with notation on customer payment card. Send letters to customers to use credits or over payments with payment of their open invoices and submit request for refunds.
• Backup to phones.
• Assist in collections as needed.
• Assist in special projects as needed.

1st shift: 8:00am-5pm

Wages: $20/hr.-$22/hr.

Job location: Oak Creek, WI. 53154 (on-site)

Job type: Temp to Hire

Requirements

• Completion of 4-years of high school, or equivalent is strongly preferred

• Over 2 years and up to including 5 years’ experience is preferred

• Customer Service skills

• Experience with Accounting programs and ERP systems

• Proficient in Microsoft office

Benefits

Equal Opportunity Employer

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