Executive Assistant

Discover a career of innovation and impact at ARServices, Limited (ARServices). With decades of excellence in tackling complex challenges in defense, security, and national intelligence, we're leading the way forward. Join our dynamic team of experts, where Agility, Reliability, and Success are not just values but a way of life. As a graduated 8(a) company and Small Disadvantaged Business headquartered in Falls Church, VA, with a national presence, ARServices offers an exciting opportunity to shape the future while advancing your career. Join us and be part of something extraordinary.

ARServices is seeking an Executive Assistant to work in the Arlington, VA area.

A motivated Executive Assistant will support the OPNAV N1 Personnel, Manpower, and Training (PMT) effort.  The successful candidate will clearly demonstrate exceptional communications skills and possess an outstanding knowledge of PowerPoint, Word, Excel and Outlook. The Executive assisting will have exceptional attention to detail and be an expert in time management.  This position is contingent pending final approval from the Navy client.

A qualified candidate will perform the following duties and responsibilities, but are not limited to:

• Prepare written documents for senior leadership use in responding to actions which require his/her personal attention.
• Track action items to ensure they are complete and on time and meets leadership expectation.
• Adhere to organizational administrative policies and procedures.
• Maintain calendar, scheduling of commitments, and reminding senior leadership of obligations.
• Prepare, process, and maintain complex paperwork and forms (must have extensive knowledge).
• Coordinate travel and prepare travel documentation to include expense reports.
• Safeguard sensitive business information, tracking, and delivering time constraint and recurrent tasks using sensitive records, information and data received on a constant basis.
• Spearhead the review of administrative and technical documentation for format, editorial, and subject-matter accuracy, and clarity.
• Attend meetings and preparing notes and/or meeting minutes (attention to detail and punctuality is a must).
• Ensure correspondence (memoranda, letters, reports, instructions, etc.) is completed accurately in a timely manner in accordance with the Department of the Navy Correspondence Manual and applicable policies.
• Review Defense Travel System travel authorizations and vouchers for program office personnel.
• Update office organization chart and phone listings.
• Other administrative duties as assigned.

Requirements

Security Clearance Requirement:

Active/current Secret clearance is required.

Required Qualifications:

• High School diploma with 10 years of related experience or Bachelor’s degree and 8+ years of experience.
• Outstanding written and oral communication skills to communicate effectively and build strong working relationships with a vast team of diverse professionals.
• An advanced MS Office skillset to include Outlook, PowerPoint, Word, and Excel.
• Experience with official DoD travel policies and the Defense Travel System.
• Ability to multi-task in a fast-paced environment accepting emergent tasking with little to no supervision and/or direction.
• Discretion in performing specified work requirements.
• Attention to detail and the ability to meet tight deadlines, as well as work independently and with sufficient knowledge to present projects to senior management.

Preferred Qualifications:

• Experience providing administrative support to senior or flag officers.
• Experience supporting a Navy N1 program office.

ARServices is an Equal Opportunity/Affirmative Action Employer committed to hiring and retaining a diverse workforce, including protected veterans and individuals with disabilities.