Senior Executive Assistant - Operations Associate - CC

About Catena:

At Catena, we redefine overseas hiring by cultivating talent. Our rigorous qualification program and exclusive upskilling opportunities pave the way for our candidates' prosperous future at no cost. We scout the brightest individuals, equip them with superior skills, and connect them with high-profile roles. Join us as a driven, ambitious individual and work directly with executives, evolving as their indispensable partners. Are you ready for this transformative challenge?

About the job:

Role: Senior Executive Assistant - Operations Associate
Work schedule: Full Time | 40 hours per week | Monday to Friday | Can work MST or CST business hours (9AM - 5PM, Monday to Friday)
Salary Range: $1,200 - $2,000 (negotiable depending on skills/exp)

The client is looking for a proactive individual who thrives in a dynamic environment and is not limited to performing assigned tasks. The ideal candidate should exhibit a high degree of initiative and curiosity, ready to embrace a variety of challenges with a problem-solving mindset. Flexibility and adaptability are key, as this role involves working in an ever-changing landscape. We value individuals who are not just process-driven but are also comfortable taking the lead, initiating new projects, and thinking outside the box. This position is perfect for someone who can seamlessly switch between different roles, demonstrating both creativity and practical problem-solving skills.

This position offers a long-term career path with substantial opportunities for professional growth. The client envisions this role as a stepping stone towards high-level responsibilities, potentially evolving into a Chief of Staff, Head of People, or a similar senior position. With prospects for significant advancement and increased responsibilities, this role represents a remarkable opportunity for those looking to elevate their career to the next level. It's an ideal position for individuals seeking both stability and a dynamic path for progression.

Key Responsibilities:

• Email Management and Upkeep:
  Email sorting and organizing plus tasks
  Implement an email delegation system
  

• Schedule Management:
  Meeting scheduling but also protecting my calendar
  
• Social Media Upkeep:
  Personal brand Social media content posting comments etc
  Handle personal newsletter
  
• Travel/Event Management:
  Travel and scheduling/event planning
  Organization/prioritization of my life/business through PM tools like Monday.com
• Research:
  Evaluating AI tools/vendors review
  
• Process Improvement:
  Ability to identify opportunities to improve workflows over time
  Gatekeeper
  
• Project Management:
  Other project management as needed

Tools Used: MS Office, Social Media Platforms, Project Management Tools (Asana / Monday etc.), ActiveCampaign CRM, Zoom

Requirements

• Minimum of 5-10 years of experience in executive support, operations, or a similar role.
• Experience within an investment management or real estate firm.
• Proficiency in Microsoft Office Suite and Google Suite.
• Experience in podcast production management, including scheduling guests, writing scripts or questions, and providing pre and post-recording support to guests.
• Strong initiative and proactivity in professional settings.
• An understanding of social media operations and strategy.

Ideal Qualities to have:

• Entrepreneurial and Growth Mindset
• Operationally savvy/inclined
• Assertive
• tech-enabled
• organized
• Attention to detail

Additional Requirements:

• Candidates must be comfortable going through a series of assessments.
• Interest in real estate and technology is highly advantageous.
• Candidates from the Americas, non-US, and Europe are welcome to apply.
• Will need to complete a Cultural Survey test

Benefits

• Paid Time Off / Paid Holidays Off (Will follow US Holidays)
• Permanent Work From Home role
• Long-term role with lots of areas and opportunities for growth
• The client owns millions/hundreds of dollars in real estate, get to do a lot of multi-dimensional projects, you will learn a lot of different things from social media to brand to real estate to private equity
• You will help with expansion and growth of the team/company and will grow along with it