Operations Associate

Beyond Petrochemicals: People Over Pollution is seeking an Operations Associate to support the Beyond Petrochemicals Team in administrative, grantmaking, and program functions. The Operations Associate manages the day-to-day administrative function of the campaign to ensure that Beyond Petrochemicals runs smoothly. The Operations Associate also organizes and ensures a successful full grant lifecycle for all grantees and/or partnering organizations, ensuring that grantees are supported and needs are addressed in effort to help stop the petrochemical industry buildout. This position will report to the Operations Director. 

Beyond Petrochemicals will transform the US industrial sector, ensuring more local victories in the transition to a clean economy, supporting laws that protect communities from harm, and reducing the greenhouse gas emissions that are fueling the climate crisis.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Manage team operations by maintaining information systems, including training staff on software, project management systems, and other processes to facilitate workflow.
• Manage program timeline(s) and documents relating to grant proposals, grantee reporting, and quarterly board meetings in coordination with the Operations Director and Grants Manager. 
• Maintain grantee and contract data in Beyond Petrochemicals’ tracking systems to ensure grantee information is complete and up to date. Prepare reports and summaries as needed. 
• Oversee meeting scheduling and document preparation for grantee meetings and tracking program needs from the RLF Finance & Administration team. 
• Provide administrative assistance, including scheduling meetings, writing and editing emails, drafting documents, and preparing documents and/or presentations on the team’s behalf.
• Oversee expenses and reimbursements systems, supporting team members in completing their monthly reports as needed.
• Coordinate procurement and office orders. 

ABOUT RESOURCES LEGACY FUND

Beyond Petrochemicals is a fiscally sponsored project of Resources Legacy Fund (RLF). RLF builds alliances that advance bold solutions to secure a just and resilient world for people and nature. RLF partners with philanthropy, community groups, government, science, and business to promote smart policies and ensure equitable public funding for the environment, climate change resilience, and healthy communities. Across the American West and internationally, RLF manages complex, multi-year grantmaking programs and fiscally sponsored projects that accelerate change on environmental and equity issues.

DIVERSITY, EQUITY, AND INCLUSION

We are committed to providing a work environment free from discrimination, where all team members feel valued, respected, and included. We know that our work is enriched by the varied voices and perspectives of every staff and board member, so we are committed to making an earnest effort to recruit, welcome, train, develop, and retain talented individuals from diverse backgrounds. We believe that a diverse and inclusive culture expands our creative capacity to do our work and achieve greater outcomes for people and the natural world. Learn more about RLF’s commitment to diversity, equity, and inclusion on our website. 

Requirements

Note: These qualifications are guidelines, not hard and fast rules, so if you have 75% of the qualifications listed, we encourage you to apply. Experience can include paid and unpaid experience, including volunteer work that helped you to build the competencies, knowledge, and skills needed for this position. Applying gives you the opportunity to be considered.

Strong candidates will offer:

• Bachelor’s degree preferred, but not required
• Knowledge of nonprofit programs preferred
• Masterful organizational, communication, written and leadership skills 
• Ability to streamline and implement new systems and processes that boost speed and efficiency while supporting a dynamic environment
• Able to thrive in a start-up environment 
• High degree of professionalism, including discretion in handling confidential information
• Ability to work independently but concurrently collaborate with many different parties
• Cultural awareness and interpersonal skills to work collaboratively with diverse constituency to build trust and achieve common goals
• Highly proficient with MS Office Suite and Google Office Suite
• Highly organized, self-motivated and able to balance multiple priorities
  

LOCATION

Remote with East Coast hours strongly preferred. Ability to travel as needed, at minimum quarterly.

Benefits

Salary range is 65,000 - 75,000 per year, commensurate with experience. RLF offers an alternate Fridays off work schedule (employees work 40 hours one week, 32 hours the next week) and a comprehensive benefit package including medical, dental, and vision insurance, 401k plan with a 5% match, and generous paid time off. RLF also offers a technology allowance, student loan repayment assistance, the Calm app, mental health benefits and approximately 17 paid holidays per year.