Executive Assistant

Sinch is looking for an Executive Assistant! In this role, you will be responsible for supporting our President, including management of schedules, expenses, travel, executive operational cadences, and program management.

Considered a right hand to the President with engagement across the Executive Leadership Team, the ideal candidate will have proven success in an Executive Assistant role, with a special focus on executive-level communication and collaboration within a global environment.

This role will report to the President but work closely with the COO and global Executive Leadership Team (ELT) for the Business Unit and the Sinch Group Management Team.

What do you do in the role?

· Optimize the Presidents and COO’s workflow in respect to calendar management, travel coordination, and expense management.

· Manage all aspects of business travel arrangements such as booking flights and stays, preparing travel itineraries, transportation, reservations, making changes as needed and submitting expense reports.

· Comprehensive and pro-active calendar management, including but not limited to managing all meetings, events, Executive Team meetings, offsites and 1:1s.

· Provide hands-on support to President meetings including agenda’s, minute taking, report generation, follow up documentation and coordination.

· Prioritize and problem solve incoming issues and concerns on behalf of the President using sound judgment and decision making. · Manage and coordinate with the President and COO the business unit yearly and quarterly planning process (OKR’s/Rock’s) keeping the ELT accountable to actions.

· Work closely with the President and COO to ensure ELT cadences for weekly and quarterly meetings and papers are maintained, helping keep track of decisions, action items, owners, and timelines for follow-up.

· Management of ELT events and offsites as required. Working with key stakeholders across our global sites for delivery including cost management and delivery of key outcomes.

· Create and maintain the annual operational calendar and evolve operational cadences for the Executive Leadership Team including optimizing the operating rhythm and meeting effectiveness.

· Manage and support projects, track progress and communicate updates to stakeholders in a timely manner to support President and ELT where required.

· Maintain strict confidentiality relating to business and personal dealings.

How success will be measured

· Effective management and feedback from President and ELT.

· Effective operational cadences in place for the ELT.

· Continued support and positive feedback with the annual calendar and cadence including ELT offsites, team building and all hands.

· Confidentiality is always maintained.

Requirements

• Previous experience as an executive assistant to a CEO, President, or C-Suite Executive.
• Located in either Eastern or Central timezone in the United States
• Experience with program management and execution of complex, cross-functional programs.
• Excellent time management and organizational skills, including the ability to work on multiple tasks/projects at any one time.
• Ability to effectively communicate at all levels, particularly to work closely with the C suite.
• Demonstrated team player willing to apply initiative in the work environment.
• Strong attention to detail & organizational skills.
• Advanced skills and knowledge in the Microsoft Office suite.

Benefits

• STAY HEALTHY: We offer comprehensive market competitive medical, dental, and vision plans. A variety of supplemental plans are also provided to meet your individual needs including access to telehealth for all participants.
• CARE FOR YOURSELF: Take advantage of our free virtual counseling resources through our global Employee Assistance Program. Your mental health is as important as your physical health.
• SECURE YOUR FUTURE: Plan for your future with our Roth and Pre-tax 401(k) options including an employer match for all participants.
• TAKE A BREAK: Enjoy a generous paid time off program. We value balance and understand that performance at work requires time to rest at home and/or rejuvenate on vacation.
• PUT FAMILY FIRST: We know that families can be built in a variety of ways; therefore, we offer paid parental leave and family planning support.
• WORK WHEREVER: Our flexible remote work offerings allow you to work wherever you’re the most productive and successful. It’s what you do, not where you work, that matters.
• MAKE AN IMPACT: Support betterment in your community and beyond by taking paid time off to support a volunteer program of your choice.

The annual starting salary for this position ranges from $99,507 - $124,384. Factors which may affect starting pay within this range may include geography/market, skills, education, experience, and other qualifications. This role will be accepting applications until May 12th, 2024 at a minimum. Please note that the application timeline may be flexible to accommodate a comprehensive candidate evaluation.