Business Operations Assistant (Internship: May - August)

Are you ready to kickstart your career with a dynamic internship experience? RP Professional Services, LLC (RP) is on the lookout for talented individuals to join our team for the 2024 Summer Semester. As a rapidly growing government consulting firm based in Ashburn, Virginia, RP specializes in empowering U.S. Federal agencies to achieve their missions through top-notch mission support and cutting-edge technology integration.

About RP: At RP, we're not just a company – we're a family. As an 8(a), Service-Disabled Veteran-Owned Small Business (SDVOSB), RP values excellence, integrity, and adaptability. We believe in nurturing the potential of each team member, recognizing that they are the driving force behind our success. Join us, and be part of an organization that's dedicated to both our employees and clients.

Position Overview: As a Business Operations Assistant, you will play a pivotal role in ensuring the efficiency and effectiveness of RP's operations, with a particular focus on Contract Compliance, Financial Management, and Administrative Support. This full-time remote internship opportunity offers valuable hands-on experience in a dynamic and supportive environment.

Responsibilities:

1. Contract Compliance, Management, and Documentation:

• Collaborate with the Contracts Management Team to monitor project activities and ensure compliance with contractual obligations and client expectations.
• Maintain meticulous documentation and reporting processes to support contract compliance efforts.
• Update contracts SharePoint on a weekly basis, ensuring accurate and up-to-date records of contract-related information.
• Oversee the contracts tracker, proactively identifying and addressing discrepancies to ensure the timely and accurate tracking of contract statuses and deliverables.
• Conduct thorough contract research as needed, providing valuable insights to support contract negotiations and ensure compliance with regulatory requirements.
• Manage contracts throughout their lifecycle, from initiation to closeout, implementing efficient processes to track milestones, deliverables, and obligations.
• Establish and maintain organized contract folders, facilitating easy access to critical documentation for internal stakeholders and auditors.

2. Financial Management and Reporting

• Collaborate with the Finance Team to assist in the preparation, tracking, and analysis of company financial data, including invoices, budgets, and expenses.
• Generate and analyze corporate reports, providing actionable insights to support strategic decision-making and operational efficiency.
• Monitor financial performance indicators, identifying trends and variances to ensure alignment with organizational goals and objectives.
• Assist in the preparation and presentation of financial reports to senior leadership and external stakeholders, ensuring accuracy and clarity of information.

3. Administrative and Operational Support

• Provide comprehensive back-office support across all organizational teams, optimizing operational workflows and ensuring seamless coordination between departments.
• Assist the VP of Operations in managing administrative tasks, including scheduling meetings, coordinating travel arrangements, and preparing meeting materials.
• Support the Operations organization in the implementation of operational initiatives and process improvements, leveraging analytical skills to identify areas for optimization.
• Collaborate with cross-functional teams to streamline communication and information-sharing processes, fostering a collaborative and cohesive work environment.
• Act as a point of contact for internal and external inquiries, providing timely and accurate responses to ensure exceptional customer service and stakeholder satisfaction.

Requirements

Required Qualifications:

• Associate’s degree (or 2 years of academic experience) in business administration, finance, or related field.
• 1-2 years of relevant experience in contract management, business operations, or administrative support.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and SharePoint.
• Strong organizational skills and attention to detail.
• Excellent communication skills, both verbal and written.
• Eligible to work for any US employer without requiring sponsorship.

Preferred Qualifications:

• Bachelor’s degree in business administration, finance, or related field.
• Strong verbal and written communication skills.
• Ability to adapt to routinely shifting demands and priorities.
• Knowledge of the federal government or government contractors is a plus.

RP Professional Services, LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.