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Office Manager

Giga Energy

Houston, texas


Job Details

3/14/2024


Full Job Description

About Giga Energy

We build and operate energy infrastructure for data centers, renewables, and other commercial & industrial markets. Our product lines include modular data centers, transformers, switchgear, and power generation assets. Giga is growing quickly. Our headquarters is located in Houston, Texas, with satellite offices in Shanghai & Abu Dhabi, and data centers across North & South America. We have a fast paced, informal, and results-oriented culture. Our core values are speed, trust, and extreme ownership.

About the Role

You will join our small but rapidly growing Business Operations team to be the Office Manager at Giga Energy’s Houston Office. Your responsibilities will be wide-ranging, with a particular focus on administrative tasks, event and conference planning, purchasing, and errands.

This is an ideal role for someone highly organized and detail-oriented, looking to work at an employer who values your strong character, dedicated work ethic, and cheerful disposition.

Responsibilities

  • Manage the day-to-day operations and administrative functions of the Houston office, ensuring a professional, organized, and efficient work environment.
  • Serve as the primary point of contact for office-related inquiries, requests, and communications.
  • Coordinate and plan company events, meetings, and conferences, including venue sourcing, logistics, and attendee management.
  • Oversee office supplies inventory and place orders for equipment, furniture, and other necessary materials.
  • Handle petty cash management, vendor invoicing, and other financial record-keeping tasks.
  • Liaise with building management and vendors for facility maintenance, repairs, and cleaning services.
  • Organize and maintain filing systems, both digital and physical, for important documents and records.
  • Coordinate travel arrangements, including flight and hotel bookings for employees as needed.
  • Run errands and perform ad-hoc administrative tasks as required, such as shipping, receiving, and distributing mail/packages.
  • Assist in onboarding and offboarding processes for new and departing employees.
  • Maintain a positive, professional demeanor and provide outstanding customer service to internal and external stakeholders.

Requirements

  • Associate's degree or equivalent experience in office administration or a related field.
  • Minimum of 2-3 years of experience in an office manager or administrative support role.
  • Strong organizational and multitasking abilities, with excellent attention to detail.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office equipment and systems.
  • Experience in event planning, vendor management, and coordinating logistics.
  • Excellent written and verbal communication skills, with a customer-service mindset.
  • Ability to exercise sound judgment, discretion, and maintain confidentiality when handling sensitive information.
  • Self-motivated, proactive, and able to work independently with minimal supervision.
  • Flexibility to adapt to changing priorities and work well under pressure in a fast-paced environment.
  • Familiarity with basic accounting and record-keeping principles is a plus.

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