Project Coordinator

Are you hyper organized and on top of things? Do you derive joy from juggling multiple project details all at once? Are you a master problem solver?  Do you like to bring amazing ideas to life?

As a Project Coordinator with Aardvark Studios, you'll work alongside our Project Managers to ensure the success of our custom design, fabrication and tech  projects. You'll be integral to the planning, execution, and communication process. Your responsibilities will span various crucial areas including scheduling, stakeholder management, materials support and client support.

Working closely with our Project Management team, you'll contribute to the achievement of project objectives in a variety of ways. Your tasks will involve maintaining meticulous project documentation and providing essential administrative support. This includes scheduling meetings, documenting proceedings, and diligently tracking and reporting on project progress.

In addition to administrative duties, you'll play a pivotal role in coordinating project tasks and deliverables. Collaboration with procurement, estimating and  design will be key as you assist in pricing and procuring materials and vendors.

Moreover, you'll be entrusted with updating and managing project schedules, utilizing tools to monitor hours, and ensuring that client requirements are met throughout project lifecycles. Your keen eye for detail and proactive approach will be essential in monitoring project progress and facilitating seamless coordination among internal teams.

In essence, as a Project Coordinator at Aardvark Studios, you'll be a vital link in the chain, ensuring projects stay on track, stakeholders are engaged, and objectives are achieved with superhero-like efficiency and precision.  

QUALIFICATIONS

What makes you the ideal candidate:

• Excellent organizational skills and attention to detail,  including multitasking and time-management
• Exposure to project management
• Excellent verbal and written communication skills and problem solving skills
• Strong client-facing and teamwork skills
• Speed and accuracy in work
• Takes initiative, displays a strong work ethic and maintains a positive attitude
• A strong moral compass and willingness to do what it takes to exceed client expectations
• Ability to work productively in a fast-paced and dynamic environment
• Entrepreneurial spirit with a passion for building

Requirements:

• High school diploma or equivalent
• 2+  years experience contracting with vendors
• 2+ years administrative experience
• Fabrication experience preferred

How we'll measure success:

• All projects are completed on time 
• All projects are completed on budget
• All projects meet high quality standards
• Client satisfaction and NPS score, which measures customer loyalty and likelihood of returning or recommending business

What we offer:

Highly competitive base salary (Note: some positions may include a bonus structure)

Paid time off; medical/dental/vision benefits; short & long-term disability options; retirement matching after 1 year; amazing office / amenities including complimentary on-site private-use gym; free electric car charging;  full working kitchen; and a dog-friendly workspace! 

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