Part Time Bookkeeping & Office Assistant

We're looking for part time help 10-15hrs/week with bookkeeping + office administration tasks on-site in Raleigh, NC.

Responsibilities

Bookkeeping

• Prepare monthly invoices in Quickbooks, based on variable monthly fees tracked in client management spreadsheet
• Process accounts receivable
• Prepare weekly QB reports to share with leadership team
• Run aging reports + follow up with clients regarding late payments
• Processing payments for 1099 contractors

Payroll & HR support

• Prepare timesheet reports for part-time employees
• Calculate and enter commissions for specific employees
• Miscellaneous research, as needed (insurance questions, industry survey analysis, reporting issues, etc)
• Submitting Simple IRA payments each pay period

Office Management

• Checking mail + scanning/organizing important documents (insurance updates, bills, etc.)
• Manage break room supplies (coffee, creamer, paper towels, etc)
• Reviewing administrative email inbox + forwarding to appropriate team members as needed
• Coordinate staff Lunch & Learns (maintain calendar of topics, schedule dates, order catering, manage catering budget)

Experience Required

• Quickbooks
• Data entry
• Reporting features
• Account reconciliation
• ADP Payroll Software
• Entering employee hours
• Reviewing withholdings + earnings
• Submitting payroll
• Project Management System
• Task management system use (ie. Asana, Monday, etc.)
• ClickUp experience is a plus (as this is our system)
• Google Suite
• Gmail
• Google Drive
• G-Chat

Schedule & Location

Part-time - flexible schedule. 10-15 hrs per week, depending on workload. Mandatory scheduled workdays will include:

• 3 Days Prior to First of Month - mandatory for monthly invoice prep
• 2-3 Payroll Days per Month - biweekly payroll schedule

All work to be done in our Raleigh-based office (off Lake Boone Trail near Rex Hospital). Remote work will only be considered after you have worked 6 months part-time, on-site.