Administrative Assistant

Responsibilities

• Preparing real estate forms and correspondence
• Properly handling a high volume of clients
• Maintaining electronic filing and organizational systems
• Following pre-set procedures, guidelines and correspondence
• Communicating efficiently and effectively with Team Members
• Preparing contracts, purchase agreements, rental agreements, and other documents for each real estate transaction
• Backend office work including preparing commission packets weekly, coordinating client move-ins, corresponding with real estate agents/clients
• Maintain team lead calendar
• Assist the Financial Team
• Collect Tenant's Rent Payment when needed and report
• Assist AP Team
• Assist the Marketing & Leasing Team when needed

Requirements

Qualifications

• Social media savvy
• Ability to work independently combined with excellent interpersonal skills
• Strong sales, negotiation and communication skills
• Ability to keep accurate records
• 1-2 years of real estate experience with strong time management skills
• Ability to handle multiple concurrent assignments, with a high degree of accuracy
• Meet deadlines in a high-pressure environment
• Must be a self-starter with the ability to work independently and with minimal guidance
• Must have excellent skills in MS Word, Excel, Google G-Suite, PowerPoint, Adobe, Canva
• People ordinated
• Attentive to detail
• Happy, positive attitude
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Yardi Voyager experience is a plus
• AppFolio experience is a plus
• NJ Real Estate License preferred
• Ability to drive a motor vehicle between locations when required
• Spanish or Portuguese speaking is required

Benefits

Benefits

• Free Gym access
• Access to Private Rooftop Lounge
• Coworking
• 10 days PTO policy
• Rent Discount for Employees
• 6 paid company holidays
• 80% employer sponsored Horizon Health medical, dental, vision plans