Administrative Assistant

Pale'Mo Industrial Management Services is seeking a proactive and detail-oriented Administrative Assistant to join our dynamic team. In this crucial position, you will play a vital role in ensuring that our office operates smoothly and efficiently. As an Administrative Assistant, you will be responsible for supporting various departments, facilitating communication between team members, and managing day-to-day operations. Your role will involve scheduling meetings, maintaining records, and assisting with project management tasks. We value proactive individuals who are eager to take initiative in a fast-paced environment. Your exceptional organizational skills and ability to multitask will be essential in providing the necessary support to our team. You will also have the opportunity to interact with clients and stakeholders, making strong communication skills a must. We believe in fostering a positive work environment where creativity and teamwork thrive, and we are excited to welcome someone who shares our commitment to excellence. If you are looking for an opportunity to grow your career while being part of a dedicated team, this could be the perfect position for you. Join us at Pale'Mo and contribute to our mission of delivering outstanding industrial management services.

Responsibilities

• Manage office communications and schedules.
• Assist in the preparation of reports and presentations.
• Handle incoming calls, emails, and correspondence professionally.
• Maintain and organize filing systems, both electronic and paper-based.
• Coordinate travel arrangements and accommodations for staff and clients.
• Support project management tasks, including tracking timelines and deliverables.
• Provide administrative support to various departments as needed.

Requirements

• Proven experience as an administrative assistant or in a similar role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint).
• Excellent verbal and written communication skills.
• Ability to prioritize tasks and manage time effectively.
• Strong attention to detail and problem-solving abilities.
• Familiarity with office management procedures and basic accounting principles.
• A high school diploma or equivalent; associate degree preferred.