Administrative Assistant

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. This position will work closely with our Office Manager, machinists and engineers.

Full Time: 40 Hours per week. This is an in-person position only. Hours Monday through Friday 8:00 – 4:30.

The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel, QuickBooks and other office equipment. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

• Answer and direct phone calls
• Carries out administrative duties such as filing, copying, scanning etc.
• Exhibits polite and professional communications via phone and e-mail with customers.
• Supports and assists engineering team by performing tasks to include but not limited to quoting, incoming orders, job entry and time keeping, and ordering inventory.
• Contributes to team effort by accomplishing related results as needed.
• Reliable, dependable, and self-motivated.

Requirements

• Proven experience as an Administrative Assistant or Office Admin Assistant
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office, QuickBooks (preferred)
• Excellent time management skills and the ability to prioritize work
• Attention to detail
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus