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Administrative Assistant

AMA Engineering SmartMove Conveyors

Westport, massachusetts

Job Details



Full Job Description

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. This position will work closely with our Office Manager, machinists and engineers.

Full Time: 40 Hours per week. This is an in-person position only. Hours Monday through Friday 8:00 – 4:30.

The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel, QuickBooks and other office equipment. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.


  • Answer and direct phone calls
  • Carries out administrative duties such as filing, copying, scanning etc.
  • Exhibits polite and professional communications via phone and e-mail with customers.
  • Supports and assists engineering team by performing tasks to include but not limited to quoting, incoming orders, job entry and time keeping, and ordering inventory.
  • Contributes to team effort by accomplishing related results as needed.
  • Reliable, dependable, and self-motivated.


  • Proven experience as an Administrative Assistant or Office Admin Assistant
  • Working knowledge of office equipment, like printers and fax machines
  • Proficiency in MS Office, QuickBooks (preferred)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

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