Administrative Assistant

MHA is seeking an organized, innovative administrative professional to work alongside Professional Development department to create a successful learning experience for the employees of MHA. A successful candidate will have proven administrative experience with a background in human services, education/training or scheduling as an additional plus. A qualified candidate will be highly organized with a passion for strengthening systems and working alongside a highly productive team. Efficiency and good customer service with others is paramount. Paid training, opportunities to build skills, generous time off, and competitive traditional and non-traditional benefits packages. Flexible scheduling options allow for a great work/life balance.  This is a great opportunity for someone looking to give back to their community through the use of the professional administrative skills.

Position’s Essential Functions

• Scheduling employees for upcoming training
• Data entry into Excel or Relias (training in this system available)
• Maintaining employee compliance and records
• Creation of forms and worksheets
• Working with vendors to coordinate deliveries, purchases, and maintenance
• Maintain training files both in physical and electronic form
• Take meeting minutes for relevant meetings
• Set up meetings and appointment with other departments, vendors, and other relevant parties
• Make reminder calls/texts to team members for appointments, training, and meetings
• Act as a liaison to other departments and administrative professionals
• Assist in management of schedules, open positions, and onboarding
• Making copies, compiling reports and data, scanning records

Requirements

Required Knowledge, Skills, and Abilities

• Ability to work with a diverse team efficiently
• Ability to manage multiple priorities regularly
• Ability to take notes, follow processes and procedures
• Familiarity or ability to learn and follow all confidentiality process and procedures
• Ability to treat each team member, vendor, and collateral contact with the utmost respect
• Proficient in Microsoft office products including Word, Excel, Outlook, One Note. Knowledge of Access is helpful, but not required.
• Ability to learn new software like Complete Payroll (Employee Payroll/Information), EHANA (electronic health care record), RELIAS (online training portal)
• Proficient with administrative processes like using the phone, scanning, emailing, setting up meetings
• Basic proficient in basic math to assist with financial transaction auditing
• Ability to create forms, newsletters, reports, spreadsheets, and other organizational tools

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (403B, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Long Term Disability