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Payroll Specialist

Waypoint Maine

Sanford, maine


Job Details

Full-time


Full Job Description

  • Administers the bi-weekly payroll cycle. Ensures accuracy, integrity, and timely completion for including but not limited to wages, benefits, withholdings, PTO, taxes, and timecard data. Adheres to DOL, Federal and State regulations.
  • Verifies employee data in both in ADP, WFN and E-Time via payroll change forms and audit reports.
  • Manage process of reviewing and exporting timecard data and PTO balances into WFN.
  • Monitors the payroll system database for system integrity.
  • Manage various benefit processes including but not limited to HSA, administration of the 403b, Tapcheck, etc.
  • Proactively and collaboratively resolves issues with employees and other departments.
  • Processes all Historical Edit Notifications (HENs) and other payroll corrections, as necessary.
  • Prepares agency reporting, variance analysis, and data exports from ADP as needed.
  • Maintains and updates payroll tables, calendars, schedules, NYCU updates, etc.
  • Work with staff accountants on employee benefit reconciliation.
  • Regularly facilitates effective communication with HR and Accounting teams. Enabling a positive rapport and partnership between payroll, HR, and accounting.
  • Monitors and timely responds to all payroll emails and inquiries.
  • Provides support to the accounting department as needed including preparation of journal entries, reconciliations, cash receipts, bank deposits, etc. and other duties as assigned.

Requirements

• Strong knowledge of payroll processes and experience with mid-size payroll, 200+ employees

• ADP experience with WFN and Enhanced Time.

• Intermediate to Advanced Microsoft Excel user. Must be comfortable using VLOOKUP function and Pivot Tables.

• Propensity to organize and prioritize department workload to meet deadlines.

• Ability to communicate calculation of wages, withholdings, etc. with employees.

• Strong problem-solving skills, attention to detail, customer service, time-management, and excellent verbal/written communication skills.

• Understanding of GAAP.

• Ability and willingness to work extra hours to ensure payroll deadlines are met.

• Continuous improvement mindset.

Benefits

Medical, Dental, Vision Insurance

Retirement Plan

Paid Time Off

Paid Holidays

Employer Paid Short Term Disability

Employer Paid Life Insurance and AD&D

Critical Illness and Accident Insurance

Flexible Spending Accounts

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