Sales Admin Assistant

Join City Wide Facility Solutions as an Administrative Assistant!

We are seeking a dedicated Administrative Assistant to provide exceptional administrative sales support across various departments within the Sales Division. Success in this role requires the ability to multitask effectively in a dynamic environment while managing competing priorities with precision.

Key Responsibilities:

• Updating, creating, and publishing accurate and timely reports for Local Sales and National Business Development.
• Creating, updating and delivering presentations for Local Sales and National Business Developments.
• Assisting with NBD quoting administrative duties, to include gathering information on policies, Work Comp, workforce demographics and other info.
• Managing email correspondence with franchisees, answering questions, scheduling meetings as requested.
• Collaborate with other departments to gather information for various projects.
• Manage Asana, our work management platform, for all assigned projects.
• Other duties as assigned.

Requirements

• 2+ years experience as an Administrative Assistant, Sales Assistance, or similar role.
• Understanding of a sales process and lifecycle of a sale.
• Maintain the highest degree of confidentiality and professional discretion.
• Bachelor's Degree preferred.
• Strong Attention to Detail: Ensures reports and presentations are accurate and professional.
• Exceptional Communication Skills: Demonstrates clear, polite, and professional email etiquette.
• Highly Organized: Capable of managing multiple tasks and deadlines efficiently.
• Proficient in Technology: Skilled in using Microsoft Office Suite (Excel, Word, PowerPoint), Asana (work management platform), CRM systems (e.g. Dynamics, Salesforce), and other relevant tools.
• Team-Oriented: Works collaboratively with sales teams, franchisees, and other departments to meet goals.
• Self-Motivated: Takes initiative and completes tasks with minimal supervision.
• Problem Solver: Identifies issues proactively and provides practical solutions.
• Adaptable: Comfortable collaborating across departments and managing diverse project requirements, with the flexibility to take on additional responsibilities as needed.
• Progress-Focused: Effectively utilizes Asana to track and communicate updates on departmental progress.

Benefits

City Wide Franchise offers a competitive compensation structure to include bonus and comprehensive benefits, including medical, dental, vision, life insurance, short- and long-term disability insurance, PTO, and 401k. In addition, City Wide Franchise prides itself on a culture rich in history and collaboration, within an exciting, fast-paced, and flexible work atmosphere that fosters continual learning and development. As a people-centered culture, we also offer community-based enrichment, including paid time to support charities of choice!

More on City Wide...

City Wide Franchise is a fast-growing company with over 100 franchise locations across the US and Canada. Founded in 1961, City Wide Facility Solutions is the largest management company in the building maintenance industry. We continue to experience high growth and profitability across our franchise business. Our culture supports the company’s Mission to create a Ripple Effect by positively impacting the people and communities they serve. Read more about City Wide at www.gocitywide.com

City Wide is an Equal Opportunity Employer.