Administrative Assistant

About Baird & Warner Real Estate

Over the last decade, Baird & Warner was named a Chicago Tribune Top Workplace ten times in a row. But we didn’t get there by accident — behind every great company is a culture created by the professionals who work there. Throughout our rich history, one thing has remained true: we believe that when you give people the support they need, amazing things can happen. That’s why at Baird & Warner we empower you to be independent, to grow in your career, to do the right thing by your colleagues and your community, and to have a true work/life balance. We truly care about making our team feel part of something bigger by sharing a single purpose — making it easier for homebuyers and sellers to realize their real estate dreams.

Job Summary:

We are looking for a dynamic, administrative assistant to join our team supporting Real Estate Sales Professionals at our Naperville office at 836 W. 75th Street, Naperville, IL 60565.

This is a full-time, on-site position with expected hours M-F 8:30am-5pm (not a remote position).

Essential Duties & Responsibilities:

• Maintain paperless files with dot loop for all transactions through close.
• Obtain missing information as required and follow through with all parties
• Compile packets, recruiting, listing, buyer and rental, and maintain online file flow and marketing materials
• Answer phones.
• Open and distribute courier items.
• Distribute and prepare incoming and outgoing mail.
• General office support functions including greeting customers and maintaining office appearance, opening and closing.
• Pull reports as directed by sales manager, staff and agents
• Process and monitor marketing agreements from inception to close.
• Process buyer rep agreements.
• Data entry.
• IT/Tech support
• Responsible for office’s social media presence

Requirements:

• Real estate knowledge is a plus
• Strong written and verbal communication skills
• Ability to multi-task & prioritize
• Strong computer skills - including Google platform and Microsoft Office
• Social media savvy (FB, Twitter, Instagram, Pinterest, etc.)
• Responsible for Office’s Social media presence
• Assist Agents as needed with social media questions
• Attention to detail
• Ability to work independently and with a team
• Professional appearance
• Proactive

Skills & Experience:

• High school diploma or equivalent required.
• Previous real estate experience preferred
• Administrative assistant experience preferred.

Benefits:

Medical, dental, PTO, VTO