HR Specialist

The Human Resources Specialist (HRS) supports the day-to-day operations of the Human Resources (HR) department under the general supervision of the Assistant Vice President of Human Resources.  The HRS performs a wide variety of both complex and routine tasks.  The position carries out responsibilities in the following functional areas:  benefits administration, employment law compliance, HRIS data integrity and analysis, learning management system administration, payroll administration, and HR record keeping. This position will be cross trained as a back-up to the HR Generalist (HRG) in the following areas: recruitment, onboarding and employee relations.

SPECIFIC RESPONSIBILITIES:

• Support the day-to-day operations of the HR department.  Assist employees and supervisors with basic interpretation of HR and payroll policies and procedures.
• Conduct monthly audits of payroll, benefit and 401k plans.  Investigate and resolve any discrepancies in payroll and with benefit vendors.
• Administrate organizational benefits including 401k plans through various providers (i.e., enrollments, changes and terminations.), ensure accurate record keeping and proper deductions.
• Distribute annual required employee benefit notices and assist with benefits reporting requirements. 
• Respond to unemployment notices, leaves of absences, FMLA and ADA requests by defined deadlines.
• Conduct employee training with new hires, specifically HR resources and benefits, payroll as needed.
• Analyze and prepare various payroll(s) on a semi-monthly/monthly/quarterly basis into the current HRIS/Payroll system.
• Ensure pay is calculated correctly according to hours worked, incorporating leaves, overtime and taxes. Review employee time records, benefit balances, leave calculations for completeness and accuracy. 
• Prepare payroll reports after each payroll completed in conjunction with the accounting team specifications or management requests.
• Ensure compliance with all applicable state and federal wage and hour laws regarding HR and payroll processes.
• Maintain and update employee files as needed in the HRIS/Payroll system, including active, terminated employees and confidential files. Data entry and compile reports add-hoc as requested.   
• Engage in open communications and promotion of a positive work environment embracing ICOM’s vision, mission and operating principles.
• Maintains strict confidentiality of all employee records and information.
• Perform other related duties, as assigned.

Requirements

EDUCATION & EXPERIENCE:

• Minimum three-years Human Resources experience or equivalent education or experience.
• Experience with payroll processes and practices.
• SHRM-CP and/or PHR certification preferred.
• Experience working with Mac operating systems helpful.

SKILLS & ABILITIES:

• Knowledge of relevant HR legislation and regulations.
• Advanced knowledge of HRIS/Payroll systems, set-up, build, and add-hoc reporting.
• Excellent communication skills, both written and verbal.
• Outstanding organizational skills with great attention to detail.
• Strong analytical abilities.
• Strong math and numerical skills.
• Self-starter and able to work with minimal supervision.
• Highly ethical and trustworthy with confidential employee information.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick, Holidays, Winter Break)
• Family Leave
• Short Term & Long Term Disability