Office Manager

Rockstar is recruiting for a company on a mission to impact school partners, substitute educators, and the kids in the communities they serve. This client is dedicated to transforming chaos into seamless processes and ensuring every question has a clear answer. They are seeking a proactive, self-driven individual with a passion for excellence to elevate their office operations to the next level.

Are you a relentless problem-solver who thrives on structure and efficiency?

Do you find joy in transforming chaos into seamless processes and never settle until every question has a clear answer? If you’re a proactive, self-driven individual with a passion for excellence, your expertise is needed to elevate office operations to the next level.

What You’ll Do

Operational Excellence

• Ensure smooth day-to-day office operations, from managing schedules to stocking supplies and keeping the workplace in impeccable order.
• Maintain and optimize office systems, processes, and procedures—always looking for smarter ways to work.

Documentation and Process Leadership

• Own and maintain the internal knowledge base using Trainual, ensuring processes and procedures are current, clear, and accessible.
• Create and manage standardized systems so that no file or document is ever misplaced again.

Event Coordination

• Plan and execute events, including team celebrations, job fairs, service days, and an annual signature nonprofit event.
• Ensure event logistics are flawless and represent the organization professionally.

Financial Management

• Track and manage expenses, receipts, and reimbursements. Ensure no financial detail slips through the cracks.

Resourceful Problem Solver

• Tackle unexpected challenges with urgency and determination. If the answer isn’t immediately available, dig until it is found.
• Be the go-to for troubleshooting day-to-day office issues, ensuring no bottleneck hinders operations.

What You Bring

Ownership Mindset

• Don’t wait for direction—anticipate needs, spot inefficiencies, and take the reins to solve problems.

Unwavering Attention to Detail

• Have a sixth sense for spotting errors and inconsistencies and cannot rest until they are fixed.

Relentless Resourcefulness

• When faced with a challenge, the response is, "I'll figure it out." If the answer is unknown, search until it is found.

Organizational Mastery

• Systems, color-coded calendars, and streamlined processes are your playground.

Exceptional Communication

• Keep everyone informed and make complex information clear and actionable.

High Accountability

• Take responsibility for work, deliver on deadlines, and consistently exceed expectations.

Sense of Humor

• Let’s face it—work can get stressful. The ability to laugh and bring positive energy to the team is a must.

Metrics for Success

• Efficient onboarding of processes and documentation in Trainual.
• Flawless execution of office events and team functions.
• Consistent tracking and reporting of expenses without discrepancies.
• Positive feedback from internal stakeholders for proactive problem-solving and operational improvements.

Perks of the Job

• Part-time (25 hours/week) with potential to grow into full-time.
• Supportive, mission-driven team.
• Endless opportunities to showcase organizational and leadership talents.