Receptionist

About Kayne Anderson Real Estate

Kayne Anderson Real Estate is a leading real estate investment firm, managing approximately $15 billion in assets under management across opportunistic equity, core equity, and real estate debt, with sector expertise in medical office, seniors housing, off-campus student housing, multifamily housing, and self-storage. Kayne Anderson Real Estate is part of Kayne Anderson, a $35 billion alternative investment management firm with more than 40 years of successful experience in the real estate, renewable and energy infrastructure, energy, credit, and growth capital sectors.

The depth and diversity of Kayne Anderson Real Estate’s development and operational expertise gives the Firm credibility in dealing with sellers, intermediaries, and operating partners. With more than 100 professionals, Kayne Anderson Real Estate has consistently demonstrated its ability to bring more to an opportunity than equity capital, enhancing a project’s overall performance and quality by incorporating best practices and effective alternatives in the design, construction, documentation, financing, and operation of investments. This credibility and value-add, combined with a reputation for quick response, firm commitment, and timely execution, has solidified Kayne Anderson Real Estate’s favorable reputation and resulted in solid relationships with developers, owners, operators, financing sources, and other intermediaries.

Position Overview:

We are seeking a receptionist to manage our front desk daily and to perform a variety of administrative and clerical tasks. As a receptionist, you will be the first point of contact for our company. Our receptionist’s duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business as well as offer beverages or anything else they may need. You will coordinate front-desk activities, including distributing correspondence and redirecting phone calls. To be successful as a receptionist, you should have a pleasant personality, as this is also a customer service role. Multitasking and stress management skills are essential for this position. Ultimately, a receptionist’s duties and responsibilities are to ensure the front desk welcomes guests positively and executes all administrative tasks to the highest quality standards.

Requirements

Essential Job Functions (Duties/Responsibilities):

• Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately
• Answering, screening, and forwarding incoming phone calls
• Direct visitors to the appropriate person and office
• Ensure reception area and conference rooms are kept tidy and presentable, with all necessary stationery and materials
• Provide basic and accurate information in-person and via phone/email
• Receive, sort, and distribute daily mail and deliveries
• Ensure copy paper supply is available at all times to every department
• Order office supplies and maintain office cleanliness
• Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing
• The receptionist may also be asked to assist in various projects not included in the list above

Skills/Abilities:

• Energetic and focused personality with a demonstrated ability to take initiative, successfully manage and prioritize multiple competing assignments, and effectively manage deadlines
• Must be highly proficient and fully functional in Microsoft Office
• Outstanding verbal and written communication skills are required
• Ability to successfully interact at all levels of the organization
• Ability to remain at the reception desk for long periods of time on a daily basis
• Assertive and resourceful; self-motivated; willing to ask questions and take initiative
• Consistently demonstrates professional demeanor, appearance, and attitude
• Proven ability to remain calm under pressure; resilient
• Able to appropriately handle confidential and highly sensitive material
• Demonstrate the ability to be flexible and adapt to change in the work environment

Benefits

• Competitive Medical, Dental, Vision
• Flexible Spending Accounts
• Competitive insurance, flexible spending programs and 401(k) benefits
• Pet Healthcare Savings Program
• Private Health - Healthcare Navigation
• Reimbursement of professional society memberships and exam fees
• Up to $5,000 matching annually for contributions to qualified non-for-profit organizations

Employment with the company is contingent on the applicant being able to provide proof of eligibility to work in the United States at the time of hire.

Kayne Anderson is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.