Executive Assistant

Description

We are seeking an experienced and efficient executive assistant to join our Sales & Marketing Team. As an executive assistant, you will play a crucial role in supporting our team and ensuring the smooth operation of our day-to-day activities. The ideal candidate will possess strong organizational and communication skills, be detail-oriented, and have the ability to prioritize and juggle multiple tasks.

Responsibilities

• Provide comprehensive support to Vice President, Residential Sales & Marketing, including managing calendars, scheduling meetings, and making travel arrangements.
• Handle incoming and outgoing correspondence, prioritize emails, and draft correspondence on behalf of executives.
• Prepare and organize meeting materials, presentations, and reports.
• Coordinate and manage logistics for meetings, conferences, and events, including booking venues and arranging catering.
• Assist with the preparation and follow-up of internal and external communications.
• Assist with financial tasks, such as processing invoices, expense reports and maintaining budget records.
• Act as a liaison between executives and various departments to ensure effective communication and collaboration.
• Perform data entry and file management, ensuring that documents are accurately filed and easily accessible.
• Proactively identify opportunities for process improvement and implement efficient systems and procedures.

Requirements

• Bachelor's degree in business administration, marketing, or a related field.
• Proven experience as an executive assistant or similar administrative role.
• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Ability to handle sensitive and confidential information with discretion.
• Excellent problem-solving and decision-making abilities.
• Ability to prioritize and manage multiple tasks and deadlines.
• Strong attention to detail and accuracy.
• Proactive and self-motivated with a flexible and adaptable approach.

Benefits

• Health Care Plan (Medical, Dental, & Vision)
• Retirement Plan (401k)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation & Public Holiday)
• Family Leave (Maternity & Paternity)
• Short Term & Long-Term Disability
• Training and Development
• Wellness Resources

EQUAL OPPORTUNITY EMPLOYER