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Administrative Assistant

OCOM

Winter Garden, florida


Job Details

Full-time


Full Job Description

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

Position start date: July 01, 2024

Requirements

Supervisory Responsibilities:

  • May direct the work of clerical employees in lower job classifications.
  • May assist in training newly hired clerks and secretaries.

Duties/Responsibilities:

  • Answers and transfers phone calls, screening when necessary.
  • Welcomes and directs visitors and clients.
  • Maintains filing systems as assigned.
  • Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
  • Responds to and resolves administrative inquiries and questions.
  • Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
  • Prepares agendas and schedules for meetings.
  • Records and distributes minutes or other records for meetings.
  • Maintains office supplies and coordinates maintenance of office equipment.
  • Maintains a system for recording expenses and the use of petty cash.
  • Performs other related duties as assigned.

Required Skills/Abilities:

  • Excellent verbal and written communication skills.
  • Excellent interpersonal and customer service skills.
  • Google Suite, Apple products or related software
  • Excellent organizational skills and attention to detail.
  • Basic understanding of clerical procedures and systems such as record-keeping and filing.
  • Ability to work independently.
  • Experience with coordinating, managing, and taking minutes of in-person and online meetings
  • Must be authorized to work in the United States.
  • Must be local to the Central Florida area.

Education and Experience:

  • Associate’s degree required; Bachelor’s degree in related field preferred.
  • Three to five years of experience in an administrative role.

Physical Requirements:

  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds at times.

Benefits

  • Pay rate: $21.63 per hour
  • Health Care Plan (Medical, Dental & Vision)
  • Retirement Plan (401k, IRA)
  • Life Insurance (Basic, Voluntary & AD&D)
  • Paid Time Off (Vacation, Sick & Public Holidays)
  • Family Leave (Maternity, Paternity)
  • Short Term & Long Term Disability
  • Training & Professional development - continuing education opportunities to support your career growth.
  • A supportive and collaborative work environment.

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