Senior Project Coordinator

Responsibilities

• Responsible for data entry including contacts and firms.
• Sets up and maintains project records in Deltek from pursuit stages to awarded.
• Sets up and maintains project specific network and outlook folders.
• Prepares monthly customer billing invoices and assembles client project status reports, pay applications, and lien waivers as needed.
• Supports Project Managers with forecasting input and percent complete updates, then review for accuracy.
• Provides and helps to review project reports to ensure the team stays on time and on budget.
• Reviews and analyzes project related data to ensure accuracy and timeliness.
• Acts as subject matter expert for Deltek and Elevia products.
• Holds Project Manager training sessions for Vantagepoint and Elevia Tools.
• Deltek Vantagepoint resource for Project Managers and staff within their office.
• More advanced use of sandbox for testing and system integrity.
• Performs project close out process.
• Performs receptionist duties for office.
• Performs office manager duties as needed.
• Provide admin assistance for recruiting and onboarding.
• Record daily bank deposits in our accounting system.
• Process credit card payments from clients as backup to AR Specialist.
• Helps to put process in place to ensure the project life cycle is efficient and effective.
• May perform other duties as requested, directed, or assigned.

Requirements

Education

• Associate’s or Bachelors degree in Business Administration, Accounting or Finance preferred or equivalent work experience.

Experience/ Certifications

•  Typically, 3+ years of progressive experience in project administration or project accounting. Background in an architectural, consulting engineering, interior design, or professional services firm is preferred.

Qualification

• Highly organized and detail oriented.
• Deltek Vision/Vantagepoint experience preferred but not required.
• Proficient in preparing various reports, balancing, and reconciling data, and identifying discrepancies and determining proper courses of action.
• Exercises good judgment, demonstrates sound decision-making skills, and maintains confidentiality.
• Ability to work both in team and independent situations. Flexible and adaptable to changing situations in an evolving environment. 
• Effective interpersonal and communication skills. Responsive to client and employees’ inquiries and ability to resolve problems. 
• Strong computer skills, including proficiency in various accounting software systems and Microsoft Office.
• Performs in a disciplined and thoughtful manner within a team environment.
• Conducts oneself consistently in a positive and professional manner.
• Ability to multitask and establish priorities.
• Ability to maintain a high-performance level in a fast-paced, accountable environment.

Benefits

Benefits

The estimated starting salary pay range for this role is $65,000-$75,000 

Health & Wellness

• Health Insurance – We offer comprehensive health-care benefits for individuals and families through Cigna Health Insurance, with the choice of two plan options.
• Dental Insurance – We cover 100% of the monthly dental insurance premium for a staff member and 50% of the premium for their family.
• Vision Insurance – We cover 100% of the monthly vision insurance premium for a staff member (family members can be added on for dollars a month).
• Hearing Aids are covered at deductible/co-insurance for in-network plans.
• Health Reimbursement Arrangement – Galloway-supported assistance in offsetting costs of high-deductible healthcare plan option.
• Short and Long-Term Disability – We cover 100% of the long-term and short-term disability premium.
• Life Insurance – We cover 100% of the premium for a life insurance policy that is equal to the annual salary.
• Employee Assistance Program – Confidential guidance and resources for employees and immediate family members. Galloway covers 100% at no charge for the employee.
• ThrivePass Wellness Savings Account – Company-provided funds can be used for a wide variety of personal health and fitness-related reimbursements.
• Flex Spending Account

Compensation

• This role is eligible for “pay for performance” bonuses beyond base pay. 
• 401(K) Plan – Additionally, we contribute a profit-sharing bonus to each individual’s plan, based on total compensation.
• Tuition Assistance
• Flexible Work Schedule During Core Hours – Includes opportunity to flex extra hours worked.  
• Generous Paid Time Off
• 8 Paid Holidays Per Year
• 8 Paid Volunteer Hours Every Year
• Identity Theft Protection – We cover 100% of the monthly premium for the employee and family plans can be added for dollars a month.
• Anniversary Bonus Program Starts at 5 Years
• Relocation assistance 

Growth & Mentorship

• Structured Mentorship Program
• Annual Growth/Performance Reviews
• Diversity Groups – Check out the “About” section on our website to learn more about our diversity initiatives!  

Galloway & Company, Inc. does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.