Executive Assistant

SmartLab Learning is a comprehensive, K-12, project-based learning environment and curricula that prepares students for the careers of tomorrow. We are currently seeking an Executive Assistant to join our team! The Executive Assistant will serve as a key support member of a collaborative, geographically diverse and entrepreneurial leadership team. The EA will function as the CEO’s assistant providing organizational and logistical support in addition to oversight and execution support to a broad range of projects.  

Duties And Responsibilities 

• Establish strong partnerships with the entire CLS Leadership Team. 
• Anticipate key issues and informational needs of CEO and the CLS Leadership Team 
• Monitor the performance of key projects for the Leadership Team and CLS Board of Directors. 
• Assist the CEO in maximizing available time, travel, productivity, follow up, feedback, customer, and employee responses to help create a strong organizational culture. 
• Manage the flow of calls, the company and CEO’s calendar daily 

• Proactively anticipate and follow up as much as possible 
• Foster an environment of proactive problem solving, accuracy and speed to resolution 
• Follow up as much as possible to allow the CEO to maximize time on the most important issues 

• Assist the CEO in managing key external relationships (customers and business partners) 

• Maintain an accurate relationship database and timely outreach process 
• Schedule calls and visits; provide written follow-up and a constant contact when needed to help us place the SmartLab brand at the forefront of prospective partners awareness 

• Manage all incoming and outgoing communication to ensure that no information gets lost 

• Respond on behalf of the CEO and ensure both internal and external voices are being heard 
• Track and follow up on the required execution of all corporate documents, reporting requirements, approvals, etc 
• Planning and execution for all key employee and customer events, including budget estimation and tracking for: 

• Staff Happy Hours, Holiday Parties, Teambuilding Events & Strategic Planning Meetings 
• Quarterly Board of Directors Meetings 
• Annual SmartLab Conference  

• Expense Report Management for CEO and other members of the CLS Leadership Team 

Requirements

Education and Experience Needed 

• 5+ years in an Executive Assistant or similar leadership support role 
• Experience in building relationships and working with teams across all levels of the organization 
• Experience in interacting effectively with decision-makers to drive speed and performance within the organization 
• Practice and experience in diplomacy, discretion and confidentiality 
• Experience in independently organizing employee events, board meetings, offsite business meetings and conferences, with limited direction from leadership 
• Microsoft Office Suite experience a must, especially PowerPoint and Excel 
• Experience in creating and/or collecting briefing documents, KPI reports, board documents and presentations ahead of events and meetings 

Desired Personal Characteristics 

• Self-directed 
• Driven 
• Resilient 
• Trustworthy – personal and professional integrity in all that they do 
• A bias for action, speed and agility 
• Competitive spirit and sense of entrepreneurship 
• Growth mindset 

Competencies 

• Organized 
• Efficient 
• Resourceful 
• Detail focused 
• Positive 

Benefits

• Strong connection to the purpose of your work, knowing you’re helping teachers and students grow
• Working with delightful people at a flourishing company
• Full benefits package, including paid parental leave
• Company pays 3% of salary into 401k (regardless of employee contribution amount)
• Competitive salary ($60,000 to $80,000 pay range for position: )