Executive Assistant

Who we are:

ICAST (International Center for Appropriate and Sustainable Technology) is a 501c3 nonprofit that delivers green upgrades to multifamily affordable housing (MFAH) properties to fight the affordable housing, climate change, and social equity crises. We motivate people to act, leading to results that foster local economic development, environmental stewardship, and social responsibility. By 2025, we aim to serve 100,000 LMI households annually, reduce their utility costs by $270 Million and Carbon emission by 1.5 million tons, create 2,000 sustainable jobs, and invest over $100 Million in local communities.

Our Work Environment:

Collaborative, entrepreneurial, fast paced, inclusive, work/life balance, established career paths for certain positions, opportunities to job shadow, flexible schedules, robust onboarding, and above all passion for what we do.

Would you like to know more about working at ICAST? Click the link to hear from an ICAST employee!  Why ICAST?

Position Overview:

The Executive Assistant (EA) will provide direct administrative support to ICAST’s Chief Operating Officer and ICAST’s Chief Financial Officer to ensure that daily operations are carried out effectively and efficiently. In pursuit of this goal the EA will assist in managing emails, communications, calendars, scheduling meetings, conference & travel preparations, running weekly & monthly reports, and updating information in various systems & databases as requested by the officers of the company.

Requirements

Must Have Qualifications:

• Min. 3 years prior experience as an Executive Assistant or similar role
• Experience in making and managing travel arrangements
• Proficiency with M365 suite of products (Outlook, Excel, Word, etc.)

Preferred Qualifications:

• Previous experience in managing an executive's daily calendar.
• Some experience with Salesforce CRM
• Exceptional Organizations skills 
• Ability to organize, prioritize, and track: tasks, activities, events
• Adaptable with the ability to adjust to change quickly while meeting deadlines
• Proven ability to work Independently or as part of a team
• Excellent communication skills both written and verbal

Location: Remote in the U.S.A.

Travel: As required

Reports to:  COO & CFO

Skill Level: Intermediate

Education: Min. 3 years’ experience as assistant to a C-level manager or Director

Areas of Expertise: Administrative Support, Travel Arrangements, Calander & Schedule Management, Customer Service

Compensation: $25 -$30/hr

Key Responsibilities:

• Managing the calendars of ICAST’s Chief Operating Officer and Chief Financial Officer
• Assisting with communications, managing Officer’s email.
• Scheduling meetings.
• Planning and organizing Officer’s travel arrangements in accordance with ICAST’s travel policies.
• Assisting with the production of regular daily/weekly reports.
• Updating information in various departmental databases and other data management tasks as directed.

This Job Description is a guide listing the key responsibilities of the Job, not an all-inclusive list.   It will be reviewed and revised periodically by management to meet the changing needs of ICAST.

Benefits

• Company Health, Dental, and Life Insurance plan for the employee at no cost! (charges will be added for spouse and family coverage)
• Available Vision and Short-Term Disability Insurance
• 403b Retirement Savings Plan available on day 1

ICAST is a qualifying employer for Federal public student loan forgiveness. Visit https://studentaid.gov/pslf/ for more details.

ICAST is committed to attracting and retaining a diverse staff and will honor your experiences, perspectives, and unique identity. We strive to create and maintain a working environment that is inclusive, equitable and welcoming regardless of race, color, religion, age, sex, sexual orientation, gender identity, national origin, protected veteran or disabled status. ICAST is proud to be an Equal Opportunity Employer!