Personal Assistant to CEO

IHDLab is looking for a highly organized and proactive Personal Assistant to the CEO to join our team. As a Personal Assistant, you will provide comprehensive administrative support to the CEO and play a crucial role in managing their day-to-day activities. You will handle a wide range of tasks, including scheduling appointments, managing correspondence, and coordinating travel arrangements.

Responsibilities

• Manage the CEO's calendar, schedule appointments, and coordinate meetings
• Handle incoming calls and correspondence, responding to inquiries or redirecting them as necessary
• Prepare and distribute memos, emails, reports, and presentations on behalf of the CEO
• Coordinate and prioritize tasks and deadlines to ensure effective time management
• Organize and maintain files, records, and documents
• Make travel arrangements and accommodations for the CEO
• Assist in preparing for meetings, including setting up meeting rooms and arranging necessary materials
• Conduct research and collect data to assist the CEO in making informed decisions
• Handle confidential and sensitive information with utmost discretion

Requirements

• Bachelor's degree in Business Administration or a related field
• Proven experience as a Personal Assistant, Executive Assistant, or similar role
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to maintain professionalism and confidentiality
• Strong attention to detail
• Ability to anticipate needs and proactively address issues
• Flexibility to adapt to changing priorities and work under pressure
• Exceptional problem-solving skills

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)