Office Administrator

We're currently looking for an Administrator for a Design Sudio in Irvine, CA that will support operational and transactional performance under the direction by operation manager as it is listed below:

• Support and tracks GDC’s budget spending to implement budget controls.
• Assist financial reports and report to Operation Manager and Head of GDC.
• Support tracking all the project budgets together into a consolidated GDC’s budget and review all funding requests.
• Share information for funding requests to others in the organization.
• Administers all incoming invoices, obtains management approval and processes for payment.
• Support resolving any budget issues regarding open purchase orders, committed and actual funds.
• Perform operational and transactional support in creating and tracking budget detail reports for GDC department budgets.
• Data Entry in various system for purchase purposes such as Initiating and Requesting for Quote (RFQ) and Purchase Requisition (PR), Tracks progress and follows through until a Purchase Order (PO) is issued.
• Maintain department organizational charts and assist in the development of inventory management system.

Requirements

 Qualifications:

• 1-5 years of Accounting, Purchasing or Administrative experience preferred
• Proficient in MS suite (Word/Excel/PowerPoint)
• Basic accounting principles
• Good written and verbal communication

Benefits

• Paid Time Off (Vacation, Sick & Public Holidays)
• Health Care Plan (Medical, Dental & Vision)