Human Resources Coordinator

Job Title: Human Resources Coordinator

Reports to: Director of Human Resources

Job Duties/Key Responsibilities:

·         Recruitment and Staffing

o   Assist in the screening, tracking, and pre-hire compliance for new applicants.

o   Conduct onboarding and orientation for new hires.

o   Build new employees files to required specifications.

·         Employee Relations

o   Handle routine employee relations issues and grievances.

o   Provide support and guidance to employees on HR policies and procedures.

o   Promote a positive and inclusive work environment.

·         Benefits Administration

o   Enroll and unenroll employees in benefits programs (health, dental, vision, life, LTD, retirement, flexible spending).

o   Provide employees with accurate information regarding their benefits options and eligibility.

o   Liaison with insurance brokers to foster positive relationships.

o   Assist with the annual benefits open enrollment process.

·         Training and Development

o   Coordinate, track and facilitate HR-related employee training and certification as required.

o   Assist in the performance appraisal process and provide guidance to managers/supervisors and employees.

o   Correctly identify opportunities for training process and systems improvement.

·         HR Administration

o   Maintain employee files, HR databases, and the Human Resources Information System (HRIS).

o   Process HR-related paperwork, forms, and documentation.

o   Assist with the credentialing and privileging of employees, contractors, and consultants.

·         HR Compliance

o   Ensure organizational compliance with California Labor Laws and internal organizational policies.

o   Conduct regular and/or requested audits of HR processes and records.

o   Maintain accurate employee records of licenses, certification, registration, fitness for duty, professional skills privileging, completion of required health industry trainings.

·         Performance Management

o   Assist with tracking and delivery of timely performance reviews.

o   Provide support to managers/supervisors during the performance review process.

·         Payroll

o   Assist the Finance team in preparation and completion of payroll.

o   Address payroll inquiries from employees and resolve any issues related to payroll.

o   Ensure payroll records are accurately maintained and compliant with relevant laws and regulations.

·         Workers’ Compensation and Employee Leaves

o   Monitor and track workers’ compensation claims and employee leave requests.

o   Coordinate with insurance companies, healthcare providers, and legal counsel as needed.

o   Ensure accurate record-keeping and compliance with workers’ compensation and leave regulations.

·         General Support

o   Address employee inquiries and provide general HR support.

o   Assist with special projects and initiatives led by lead by Human Resources Department (e.g. annual Holiday Party, Summer Picnic, etc.).

o   Performs other duties as assigned.

Requirements

Education/Licensing/Training: 

·         Associate’s degree in Human Resources, Business Administration, or a related field, Bachelor’s degree preferred.

·         1+ years of human resources experience in health care or similar setting preferred.

·         SHRM (Society for Human Resource Management) or equivalent certification is a plus.

Knowledge, Skills, and Experience:   

·         Basic knowledge of California employment laws and regulations.

·         Strong interpersonal and communication skills.

·         Detail-oriented and well-organized.

·         Ability to handle confidential information with discretion.

·         Proficiency in Microsoft Office Suite.

·         Ability to learn new systems and software.

Personal/Relationships/Behavior:

·         Cheerful and positive demeanor.

·         Refrains from participation in gossip, dysfunctional group interactions, and divisive behavior.

·         Displays courteous and professional behavior in all interactions with the public.

·         Works cooperatively with other staff members.

·         Displays flexibility in accepting, changing, or carrying out assignments.

·         Adheres to dress code expectations, including fragrance-free requirements.

·         Displays sensitivity in a multicultural environment.

·         Ability to maintain patient, employee, and organizational confidentiality.

Physical Demands:

While performing duties identified in this job description, the employee is frequently required to sit ergonomically correct for extended durations, regularly required to stand, walk, and use hands and fingers, along with pushing, pulling, lifting (no more than 25lbs) and twisting.

Benefits

• Medical, Dental and Vision Insurance

• 401(k) with matching
• Generous Paid Time Off, Personal Day, and Holiday packages
• Flexible Spending Account Plan
• Employee Assistance Program
• Life/ADD insurance policy
• Long Term Disability Insurance

Compensation: $30 to $36 per hour, depending on experience and credentials