Accounts Payable Coordinator

· Maintain a thorough understanding of all A/P functions, company policies and procedures, financial information systems and business relations, as well as external vendors

· Perform timely processing of all invoices from external vendors (both domestic and international) and ad hoc check requests for vendor invoices in the A/P system, by strictly following all internal policies and procedures

· Timely and accurately process employee Expense Reports and ad hoc employee payment requests, in accordance with reimbursement policy

· Verify the accuracy of vendor invoices, Expense Reports and ad hoc payment requests submitted for processing

· Research and resolve any discrepancies or issues related to vendor invoices, Expense Reports, and ad hoc payment requests; coordinates with relevant employees or department heads to ensure any such discrepancies or issues are resolved in a timely fashion

· Proactively communicate and follow up with relevant employees and department heads in regards to invoices and payment requests containing discrepancies or issues until satisfactory resolution

· Prepare and distribute checks to vendors and employees in a timely and accurate manner

· Perform timely vendor statement reconciliations for both domestic and international vendors

· Maintain organized files of open and closed AP invoices in accordance with department standards

· Set up vendors, employees, and payment terms in Friedman/AS400 and in-house system

· Process and audit 1096 and 1099 Forms for submission to IRS

· Prepare cash voucher for refunds from vendors

· Research returned checks/credits for reconciliation and reconcile discrepancies

· Work closely with IT department to implement process improvements

· Create or update documentation of guidelines and procedures related to A/P workflows periodically as necessary

· Communicate with vendors and/or internal departments on past due invoices and other related issues

· Evaluate process flows within the A/P cycle and make ongoing recommendations for process improvement

· Perform other duties, analysis and projects as assigned.

Requirements

· Bachelor’s degree in Accounting or a business-related major from an accredited college is preferred

· 2-3 Years of Accounts Payable experience, manufacturing industry experience a plus

· Experience with a Friedman/Frontier a plus

· Strong work ethics and team player with excellent communication skills – written & oral

· Experience in high volume accounting departments and ability to meet deadlines and work under pressure

· Strong personal organization and time management ability with attention to detail

· Possess a great attitude and good analytical skills and ability to multi-task

· Ability to understand follow directions and procedures precisely and consistently while maintaining focus and energy

· Possess high customer service orientation with vendors and internal customers

· Ability to deal sensitively with confidential material

· Proficiency in Excel, Windows and Word

· Adept to learning new software solutions and apply continuous process improvements

Benefits

• Medical and Dental Benefits – substantially company-paid!

• Vision insurance
• 401(k) with company match
• Company-paid Pension
• Disability insurance
• Life insurance – company paid
• Flexible spending account
• Paid time off
• Parental leave