Office Assistant / Bookkeeper

We are seeking a dedicated and organized individual to join AVA Technologies as our Office Assistant. As a Solutions Provider, AVA Technologies works with a diverse range of award-winning, flexible, reliable, and future-ready business products and services.

The Office Assistant will play a crucial role in maintaining the smooth operation of our office environment. This position will include handling various administrative tasks, supporting team members, and ensuring that office operations run efficiently.

What you'll do:

• Assist with day-to-day office operations and administrative tasks
• Support team members by ensuring all office materials and supplies are stocked
• Manage inbound communications and direct them to the appropriate personnel
• Help organize meetings and events
• Maintain filing systems and perform data entry as needed
• Maintain up-to-date financial records by recording transactions and reconciling accounts.
• Manage accounts payable/receivable, including vendor invoicing and payments.
• Assist with payroll processing.
• Generate regular financial reports for the executive team (e.g., profit & loss, balance sheets).
• Ensure adherence to budget and expense tracking.

Requirements

• Must be detail-oriented and highly organized
• Strong communication skills, both written and verbal
• Ability to work independently and in a team environment
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Experience in administrative support roles, especially with executives, is preferred.
• Experience with third-party payroll processing is preferred.
• Proficiency in QuickBooks Online and QuickBooks Enterprise is essential.

The Details:

Location: In-office - Downtown, Mobile, AL

Benefits

What's in it for you?

• PTO
• Health, Dental & Vision Insurance (after 60 days)
• 401k (after one year)
• Monthly Social Events
• Competitive Compensation