Project Administrator in California

As the Administrative Project Manager, you will lead a team of Administrative Support Specialists, delivering best-in-class customer service to our branch teams. Your high level of curiosity and excellent time management skills will enable you to partner effectively with Fleet, Safety, Finance, IT, and other stakeholders. Your goal will be to implement strategies that enhance productivity, cost-effectiveness, and safety.

WHAT YOU WILL BE DOING

Fixed Assets Management

• Serve as the “Power User” for the Capital Asset Database and various Fleet software platforms.
• Partner with Accounting to ensure timely payment of invoices, accurate depreciation schedules, and proper application of proceeds from asset disposals.
• Ensure compliance with California DOORS / CARB regulations.
• Guide Operations Support Specialists in generating fleet compliance and maintenance scorecards, scheduling GPS unit installations, reviewing fuel...

Description:

The Capital Projects Administrator will play a crucial role in supporting Bethel's Capital Projects department through providing support primarily to the Director of Capital Projects and close collaboration with the Project Coordinator. They work closely with the Capital Projects team members and cross-functional teams to facilitate project planning, correspondence and communication, monitor progress, track deliverables, and maintain project documentation.  Their contribution will be essential in driving the successful delivery of capital projects and maintaining smooth construction processes across all campuses.

Salary Range: $41,600 - $45,760 per year

Hours: 40 hours

Responsibilities:

Administrative Assistance:

• Receive daily tasks and workflow instructions from Director of Capital Projects and Project Coordinator to ensure Capital Projects...

The Capital Projects Financial Analyst plays a crucial role in ensuring accurate financial records, managing project budgets, and providing essential financial insights to support the Capital Projects team at Bethel. They will be responsible for keeping track of financial records within numerous projects taking place at Bethel Church that pertain to expansion. Within the position, the Capital Projects Financial Analyst will be  a liaison between the Capital Projects Team and Finance Department within Bethel Church and will directly report to the Capital Projects Overseer as well as his Chief of Staff. This role offers flexible work locations, allowing remote work, with a requirement for up to four hours per week onsite.

Financial Analysis and Planning:

• Conduct comprehensive financial cost analyses for recurring growth expenses.
• Develop and manage construction budget projections.
• Utilize financial modeling techniques to optimize...

Job Summary:
We are seeking a highly organized and detail-oriented Project Administrator to join our team. The Project Administrator will be responsible for providing administrative support to ensure the smooth operation of projects. This role requires excellent organizational skills, attention to detail, and the ability to multitask effectively.

Duties:
- Assist in the coordination and management of project activities
- Prepare and distribute project-related documents, reports, and correspondence
- Maintain project files and documentation
- Schedule meetings and appointments, and coordinate project-related events
- Monitor project timelines and deadlines
- Communicate with team members and stakeholders to ensure project progress
- Provide administrative support to project managers as needed
- Perform general clerical duties such as filing, typing, and data entry

Requirements

Skills:
- Previous experience in a...

ob Summary:

We are seeking a detail-oriented and experienced Accounts Payable Specialist to join our finance team. The ideal candidate will be responsible for managing the accounts payable process, ensuring accurate and timely processing of vendor invoices and payments. Familiarity with Procore construction management software is highly desirable.

Responsibilities:

Invoice Processing:

Receive, review, and verify vendor invoices for accuracy, completeness, and approval.

Enter invoices into the Procore system and the accounting software for payment processing.

Resolve discrepancies with vendors and internal departments to ensure timely and accurate payments.

Payment Processing:

Prepare and process weekly, bi-weekly, or monthly payments to vendors.

Reconcile payments with vendor statements and resolve any discrepancies.

Ensure compliance with company policies and vendor terms.

Vendor Management:

Maintain...

We have an exiting administrative opportunity for a Construction Project Administrator in Anaheim, CA!

This role is onsite at the project location and is anticipated to last 12 months.

Hours are Monday-Friday, 40 hours per week.

This role requires great attention to detail, technological proficiency and excellent communication skills.

Primary Responsibilities Include:

• Document management- ensuring proper documentation is received, checked for accuracy, stored and shared with appropriate parties
• Taking and distributing meeting minutes
• Related administrative tasks as needed

Requirements

• 3-5 years of related experience within the construction industry
• Profcient with technology
• Great attention to detail
• Excellent communication and negotiation abilities
• Well-organized and reliable