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Office Administrator

S&K Building Services

Madison, wisconsin


Job Details

Full-time


Full Job Description

S&K Building Services has an immediate job opening for an Office Administrator. As an Office Administrator, you will play a key role in providing a world-class customer experience to all S&K customers. Your responsibilities will include ensuring timely and accurate maintenance of Accounts Receivables, as well as efficiently managing various office tasks and operations.

This position will support Madison Window Cleaning, an S&K acquired company.

Madison Window Cleaning | 205 Commerce Parkway, Cottage Grove, WI

WHAT YOU’LL DO

  • Support branch by answering phones, managing scheduling, and managing customer relations.
  • Respond to online inquiries and send bids.
  • Confirm work order schedule.
  • Enter invoices and statements into platform; send invoices and statements to customers.
  • Manage Account Receivables and reconcile QuickBooks data with the Corporate Office.
  • Assist with inventory ordering.
  • Manage and write Standard Operating Procedures (SOPs) and work instructions.
  • Other responsibilities that the Branch Manager assigns.

WHO YOU ARE

  • You have 2+ years of experience in an administrative role
  • You are tech savvy with excellent computer skills using multiple software platforms. 
  • You are proficient in Microsoft Word, Excel, Teams, and Outlook
  • You have experience and are proficient with QuickBooks Online.
  • You have excellent data entry skills.
  • You are highly detail oriented.
  • You are an analytical problem solver with the ability to identify errors or anomalies and find solutions to ensure smooth operations
  • You have excellent verbal, written, and interpersonal communication skills
  • You are task focused and results driven with the ability to thrive in fast-paced environment with multiple priorities. 
  • You live in the Madison, Wisconsin area and are able to work in-office
  • You are able to work a traditional 8am-4pm, Monday thru Friday schedule

NICE TO HAVE

  • You have experience with customer relationship management (CRM) platform(s)
  • You have experience managing Accounts Receivables
  • You have experience working in the Field Services industry

WHAT WE OFFER

  • Competitive Hourly Base Pay of $24 to $29
  • Weekly Pay
  • Health Care Plan (Medical, Dental & Vision) - Benefits effective the 1st of the month following 30 days of employment
  • Retirement Plan (401k with a Company Match)
  • Paid Time Off & Paid Holidays
  • Training & Development

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