Commercial Real Estate Assistant

As a Real Estate Assistant at Colliers | Wisconsin and Inland Family of Companies, you will play a crucial role in supporting our Property Managers to ensure a superior experience for our commercial tenants. This position involves a diverse range of responsibilities including administrative tasks, lease administration duties, event coordination, and project support.

Key Responsibilities:

• Accounts Payable and Vendor Management:
• Code and process vendor invoices and accounts payable.
• Maintain vendor and tenant Certificates of Insurance; update insurance tracking system in Angus.
• Maintain vendor contact list and insurance information.
• Tenant Support and Coordination:
• Prepare tenant move-in packages and order tenant gifts as required.
• Coordinate mockup and installation of directory strips, signage, and other property branding materials.
• Assist in organizing annual tenant events.
• Administrative and Operational Support:
• Develop and maintain property calendar using Angus for tracking key dates.
• Assist in preparing bid proposals, service contracts, and bid comparison analysis; track in Smartsheet.
• Provide administrative support for building and tenant improvement projects.
• Documentation and Reporting:
• Create and maintain lease and property files electronically in Egnyte.
• Assist in lease administration activities including abstracting leases and preparing reports.
• Communication and Coordination:
• Notify meeting participants of internal meetings, responsibilities, and changes in plans.
• Attend client calls, update records, and take detailed notes as necessary.

Requirements

• Minimum 2 years of experience in customer service, clerical, or administrative roles (commercial real estate experience preferred).
• Proficiency in Microsoft Office suite, particularly Excel.
• Highly organized with strong attention to detail and ability to meet deadlines.
• Capable of managing multiple projects and shifting priorities in a fast-paced environment.
• Ability to handle confidential information with integrity and discretion.

Helpful Skills:

• Familiarity with property management and accounting software (e.g., Yardi, MRI, Kardin, Argus).
• Knowledge of property facility management software (e.g., Angus Anywhere, Facility Dude, MRI Workspeed).
• Experience with database and project management software (e.g., Smartsheet).

Benefits

Inland Companies and Colliers | Wisconsin is the largest full-service real estate firm in Wisconsin with expertise in Commercial Real Estate Brokerage, Property Management, Investment Services, Real Estate Development, and Construction. Our company is built on the virtue of INTEGRITY and is based on three principles - "Warrior Spirit", "Empathy", and "Better Together"

Our benefits package includes the following:

• Three medical plan options.
• Dental and vision coverage.
• Flexible spending plan.
• Short term and long-term disability coverage.
• Medical deductible reimbursement program.
• 401(k) participation beginning with your first paycheck.
• Company paid life insurance.
• Educational assistance.
• Ample Paid Time Off (PTO) and paid company holidays.

Since 1971 our approach to business has been simple - help identify the needs of our customers and offer solutions that work. We’re committed to providing superior real estate services that exceed our customer’s expectations and build relationships that stand the test of time.

Colliers | Wisconsin provides equal employment opportunity to all persons. No employee or applicant for employment will be discriminated against because of race, creed, origin, marital status, sexual orientation, age, otherwise qualified disabled or veteran status or any other characteristic protected by law.