Accounts Payable Manager

The Seattle Foundation is looking for a driven and enthusiastic Accounts Payable Manager to take on a crucial role in ensuring the precise and prompt processing of accounts payable, grants payable, and associated reconciliations!

Position Highlights

• Target Hiring Range: $82,000 - $90,00; Full Hiring Range: $67,608 - $108,172
• Type: Permanent; Full-Time, Temporary / Salary / Exempt
• TEMPORARY ROLE THROUGH 2025
• Location: Hybrid Work Model; Offices located downtown Seattle, WA
• Excellent PTO Package: Enjoy 3 weeks of vacation, 2 weeks of sick leave, 4 wellness days, 15 holidays, and 2 weeks off (paid) during Fourth of July and Thanksgiving weeks.

About Seattle Foundation

Founded in 1946, Seattle Foundation has guided philanthropy in the Seattle region as trusted advisors to donors who care deeply about their community and partners to organizations driving work on the frontlines. The foundation believes that the people most proximate to the issues of our time have the solutions and develop targeted strategies to inspire collective action.

The inflection point Seattle Foundation finds themselves in at this moment is about how they lean more deeply into impact work that is transformational while simultaneously retooling their business model to support this shift. In 2023, the Foundation engaged in a strategic planning process to seize the moment and lean in. The three-year strategic plan (to be publicly released later this year) is the culmination of a nine-month process involving significant dialogue and iteration with core stakeholders and potential partners across the region. This process was rooted in a commitment to advance the Blueprint for Impact through near-term goals and milestones toward their vision of a joyful region of shared prosperity, belonging, and justice.

Position Overview:

The Accounts Payable Manager position is responsible for the completion of accounting tasks and activities that lead to accurate and timely processing of accounts payable and grants payable and relevant reconciliations. Specific areas of responsibilities include: 

Key Responsibilities

• Process, supervise, and review accounts payable (AP) and grants payable (GP) tasks and transactions, provide support and review during weekly workflows, and schedule and direct daily tasks and activities. 
• Establish procedures and guidelines for AP and GP processes that support relevant policies, including appropriate internal controls and applicable regulations. Collaborate with Gifts & Grants Director on relevant cross-departmental procedures. 
• In support of the above, collaborate with Assistant Controller and others to ensure system users and automated workflow assignments appropriately support internal control and processing procedures. 
• Work with relevant staff to appropriately coordinate the maintenance of Vendor Master File, as facilitates the proper separation of duties. 
• Create or collaborate on creation of necessary AP/GP reports in Solver, as supports processing and reconciliation requirements. 
• Reconcile related general ledger accounts (Accounts Payable/Grants Payable/Accrued Expenses). 
• Maintain and make available relevant AP forms, such as New Vendor Forms, ACH/Wire Payment Enrollment, W-9/W-8BEN, Payment Request Forms, and Employe Expense Reimbursement Forms. 
• Maintain supplier contracts and drives standards on the organizational and naming structure of AP/GP files. 
• Adhere to internal controls and ensure compliance with GAAP and FASB standards. 
• Train internal departments and external partners on procedures for AP and GP processing. External partners include representatives of Fiscally Sponsored Projects and Supporting Organizations of Seattle Foundation. 
• Ensure compliance with IRS 1099 requirements and, with Accounts Payable Specialist, oversee preparation of 1099s. 
• Respond to requests for information and assistance or delegate requests to appropriate staff members. 
• Laise with internal IT staff and external software developers to troubleshoot AP/GP technical issues. 
• Supervise, develop and coach the Accounts Payable Specialist.
• Assist with documentation preparation for external auditors. 
• Ad-hoc reporting and research, as requested. 
• Other duties as assigned. 

Requirements

• 3+ years’ experience supervising Accounts Payable processes or team.
• Demonstrated Nonprofit/fund accounting experience.
• Experience with Solver, Microsoft Dynamics 365 Customer Engagement (CE), and/or Business Central (BC) is a plus.
• Goal-oriented, pro-active self-starter with ability to work independently and approach challenges with a high degree of adaptability and creativity. 
• Highly detailed-oriented with ability to review & verify accuracy of data including: all AP processing data, reviewing and producing 1099s, vendor transactions, AP reconciliations, expenses against contracts and data for audits. 
• Experience with creating and maintaining forms, for example: AP forms (new vendor forms, ACH forms, employee reimbursement forms, payment request forms, etc.) and internal forms (void re-issue checklists, etc.).
• Good communication and presentation skills, with the ability to present processes clearly and in an engaging and audience-relevant manner.
• Good writing skills, with the ability to document workflows and step-by-step procedures. 
• Problem-solver with an ability to identify bottlenecks/areas of improvement, along with an ability to implement solutions while maintaining a robust internal control environment.
• Knowledge of accepted accounting and auditing practices and principles. 
• Excellent interpersonal skills and personal maturity; demonstrated experience collaborating effectively and having an ability to engage and influence a wide range of stakeholders. 
• Unwavering personal and professional integrity with ability to work with highly confidential information. 
• Comfort and eagerness to learn various accounting and other software technologies. 

Benefits

• 100% Paid by employer: medical, dental, vision, life, AD&D, LTD. 403(b)

• Retirement matched at 5%; increasing to 10% over time, 100% immediate vesting.
• PTO: 3 weeks’ vacation, 2 weeks sick, 4 wellness days, 15 holidays,
• $1,200 annual remote work benefit, $750 annual wellness benefit, $1,200 annual transit benefit; Professional development stipend, optional Flex plan and dependent coverage.
• The hiring range reflects SeaFdn’s objective to hire at approximately the mid-range within the associated grade. Per Washington State law, SeaFdn discloses the full range of the associated grade for this position; this range is 100% of range and has not been adjusted. 

Physical Demands and Working Conditions:

The work is performed remotely, in an office setting, or a hybrid combination. All positions require the capability of working at a PC for extended periods. Team efforts with event support may require periods of physical activity involving standing, walking, and moderate lifting. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary functions of the role.

Safety and Health Requirements:

Seattle Foundation places the health and safety of its employees and the communities we serve as our highest priority. To support this priority, we require that all employees be fully vaccinated against COVID-19. Waivers are available for accepted medical and religious exemptions.

Commitment to Diversity, Equity, and Inclusion:

Seattle Foundation envisions a thriving region of shared prosperity, belonging, and justice, where all individuals and communities have equitable access and outcomes, regardless of race, place, or identity. We are committed to advancing racial equity using an intersectional lens, and integrate our diversity, equity, and inclusion efforts into all that we do. We hold ourselves accountable to uphold our organizational values and strive to do better every day.

About Seattle Foundation Continued...

Seattle Foundation has gone through significant growth and change over the past several years. The Foundation carried out a strategic refocus in 2020, shaping the Blueprint for Impact framework that explicitly centers racial equity and inclusion as critical to everything they do. Alesha Washington, President & CEO, joined the Foundation in May 2022 and is guiding the Foundation towards honing its strategic focus and community impact. In March 2024, Seattle Foundation’s Board approved a three-year strategic plan focused on near-term opportunities to deepen impact and a roadmap to financial sustainability to evolve their business model.

Building on our core strategic grantmaking approach and guided by our recently adopted strategic plan, Seattle Foundation will work to use our voice and grantmaking activities to advance community priorities around the following three areas:  1) affordable housing financing, 2) transit-oriented development, and 3) equitable childcare access. These are cross-cutting issue areas, meaning that their work does not live in siloes and the work their grantees do in these areas is multi-dimensional. These are high-impact opportunities with near term milestones that both allow the organization to advance toward their vision and inspire stakeholders to join them.

By focusing on these high-priority issues, the Foundation can employ the unique skills and relationships that they hold in service of communities most impacted by racism and other inequities. As the Greater Seattle region changes and new policies are passed to maximize public resources, the specific near-term opportunities will evolve. The Foundation’s priorities will always be guided by their community grant partners proximate to the needs of community.