Accounts Payable Assistant

Darbonnier Tactical Supply (DTS, LLC) is a premier provider of mission-essential equipment to the Department of Defense and various federal, state, and local agencies. Composed of former military and law enforcement professionals, we are dedicated to serving those who protect our nation. Founded in 2013 and headquartered in Oak Harbor, Washington, with an additional office in Richmond, Virginia, DTS is a Veteran-Owned Small Business. We pride ourselves on understanding the unique needs of our clients, ensuring rapid delivery times, and providing world-class service.

Job Summary:
The Accounts Payable Assistant will be responsible for processing invoices, maintaining financial records, and ensuring that all accounts payable transactions are completed accurately and on time. This role requires excellent attention to detail, strong organizational skills, and the ability to work efficiently in a fast-paced environment. The position is full-time and based in our Oak Harbor, WA office. Please only apply if you are in the vicinity of Oak Harbor and will be able to work in-office.

Requirements

Key Responsibilities:

• Invoice Processing: Accurately enter and process invoices, ensuring compliance with company policies and procedures.

• Payment Management: Assist in preparing and processing payments to vendors and suppliers, ensuring timely and accurate disbursement of funds.

• Record Maintenance: Maintain and update accounts payable records, including vendor files, payment history, and other related documentation.

• Reconciliation: Assist in reconciling accounts payable transactions and resolving any discrepancies in a timely manner.

• Communication: Liaise with vendors and internal departments to resolve payment-related inquiries and issues.

• Compliance: Ensure all transactions are compliant with internal policies and external regulations.

• Reporting: Assist in preparing regular reports on accounts payable status, cash flow forecasts, and other financial metrics.

• Support: Provide general administrative support to the finance team as needed.

Qualifications:

• Education: High school diploma or equivalent required; Associate’s degree in accounting or related field preferred.

• Experience: 2+ years of experience in accounts payable or a related finance role.

• Skills:

• Strong attention to detail and organizational skills.

• Proficiency in Microsoft Office, especially Excel.

• Experience with accounting software (e.g., QuickBooks, SAP) is a plus.

• Excellent communication skills, both written and verbal.

• Ability to work independently and as part of a team.

• Other: Ability to handle confidential and sensitive information with discretion.

Benefits

Compensation and Benefits:

• Competitive salary with a base range of $40,000 to $58,000 DOE.

• Comprehensive benefits package, including health, dental, and vision insurance.

• 401(k) plan with company matching.

• Paid time off and holidays.