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Executive Administrator

ACT1 Federal

Arlington, virginia


Job Details

6/10/2024


Full Job Description

Position Title: Executive Administrator

Company: ACT1 Federal

Location: Arlington, VA

About ACT1: Delivering mission-critical solutions and industry-leading talent to advance the missions of the partners, organizations, and communities we serve.

Job Description: As an Executive Administrator supporting DHS’ Cybersecurity and Information Systems Audit (CISA), you will provide high-level administrative support to senior executives and play a role in ensuring the smooth operations of CISA.

**THIS POSITION IS CONTINGENT UPON CONTRACT AWARD**

Responsibilities:

  • Conduct research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
  • Provide internal guidance and coordination regarding administrative functions, management controls, metrics collection, standard operating procedures (SOPs), and general administrative compliance.
  • Provide subject matter expertise in office administration, records management, knowledge management, task allotment and tracking, quality control and assurance.
  • Coordinate and prepare travel arrangements, authorization, and vouchers on behalf of Government staff through the CISA travel system.
  • Experience writing and editing memos, developing spreadsheets, files, and copy documents.
  • Experience coordinating and scheduling internal and external meetings, organizing, and maintaining calendars (to include priority management of request) for CSD staff.
  • Coordinate media appearances/interviews and congressional meetings/briefings in accordance with DHS and CISA policies and procedures.
  • Provide logistics support for on-site events such as coordinating teleconferences, video teleconferences, meeting registration, and room reservations.

Requirements

  • Over 10+ years of experience as an Executive Administrator, Executive Assistant or Administrative Assistant in similar role supporting government senior executives .
  • Master’s Degree
  • Active TS/SCI Clearance and ability to obtain DHS Suitability is required.
  • Recent and similar DHS experience is preferred.
  • Extensive experience with conducting research, preparing reports, handling information requests and performing clerical functions (preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings).
  • Experience providing internal guidance and coordination regarding administrative functions, management controls, metrics collection, standard operating procedures (SOPs), and general administrative compliance.
  • Subject Matter Expert in office administration, records management, knowledge management, task allotment and tracking.
  • Experience coordinating travel arrangements, authorizations, and vouchers on behalf of Government Staff is required.
  • Experience coordinating media appearances/interviews and congressional meetings/briefings.
  • Experience providing logistical support for on-site events, teleconferences, video conferences, room reservations.

Benefits

  • Medical/Dental/Vision Insurance
  • Company Paid Life and AD&D Insurance
  • Company Paid Short-Term Disability
  • Health care flexible spending accounts
  • 401K
  • Paid Time Off
  • Paid Holidays
  • Pet Insurance
  • Legal Resources
  • Identity Protection
  • Health Supplemental- Accidental Injury, Critical Illness, Hospital Care
  • Parental Leave


https://act1federal.com/careers/

Equal Opportunity Statement: ACT1 Federal is an Equal Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

 

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