Office Operations Assistant

VOZE is on a mission to create software that sales reps love to use. We are driven by a commitment to excellence and a passion for innovation. Using our mission as our guide, we create solutions that positively impact the world. We are dedicated to pushing the boundaries of what's possible.  Using AI, VOZE focuses on the nuances of in-person sales and tangible product interactions, while redefining how sales data is collected, processed, and leveraged. 

The Office Operations Assistant plays a vital role in ensuring the smooth and efficient functioning of our office environment. This position involves a diverse range of responsibilities, including managing travel arrangements, supporting employee onboarding, organizing on-site initiatives and perks, overseeing office restocking, and handling miscellaneous administrative tasks. The ideal candidate will be highly organized, proactive, and capable of multitasking in a dynamic office setting.

What You’ll Do:

1. Travel Booking and Coordination:

• Arrange travel itineraries including flights, accommodation, and transportation for employees.

• Assist in the onboarding process for new hires, including preparing welcome materials and setting up necessary equipment.
• Coordinate with relevant departments to ensure a smooth transition for new employees.

• Assist in the planning and execution of office events, team-building activities, and employee perks.
• Coordinate with vendors and manage event logistics to ensure successful execution.

• Monitor and maintain office supplies and breakroom food inventory; reorder items as needed to ensure availability.
• Manage relationships with suppliers and handle procurement of office materials.

• Perform general administrative duties, including filing, data entry, and managing office communications.
• Assist with special projects and other tasks as assigned by management.

Requirements

What You’ll Need:

• Proven experience in an administrative or office support role.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software.
• Ability to handle multiple tasks and work independently in a fast-paced environment.
• Positive attitude and a strong sense of initiative.

Benefits

• Competitive Salary
• 401K with matching (up to 4%)
• Health Insurance with HSA
• HSA Employer contributions
• Dental and Vision Insurance
• Basic Life Insurance
• Long Term Disability Insurance
• Short Term Disability Insurance
• Employee Premiums covered in full
• Fully Stocked Breakroom
• 10+ Paid Holidays
• Flex Time Off
• A challenging and fun work environment