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Executive Administrative Assistant

KIHOMAC

Layton, utah


Job Details

Full-time


Full Job Description

Expertise and Functions:

  • Develop, prepare, and coordinate reports, information papers, and organizational briefings for the government
  • Assist in coordinating, consolidating, analyzing, distributing, and monitoring action items, and tracking suspenses and responses
  • Prepare agendas, schedule meetings, maintain calendars, and conference room schedules
  • Assist with development and implementation of program schedules and project plans
  • Use government travel systems to ensure travel is efficiently scheduled
  • Plan and execute organizational activities for both internal and external agencies
  • Determine customer requirements and translate these requirements into organizational plans
  • Analyze business and technical processes to develop and implement new and modified processes and policies
  • Develop metrics that provide data for process measurement, identifying indicators for future improvement opportunities
  • Other duties as assigned

Requirements

  • Education/Training (both required and desired):
    • Associate’s Degree in managerial field desired
    • Bachelor’s degree in business administration or related field preferred

  • Experience:
    • 2+ years of experience supporting management personnel
    • Experience supporting management personnel within the DoD preferred
    • Proficiency with Microsoft Office products (Microsoft Word, Excel, PowerPoint, Visio, Project), Adobe and/or other common business applications
    • Excellent interpersonal, verbal and written communication skills, both oral and written
    • Demonstrated ability to quickly adapt to emerging requirements
    • Excellent customer service skills (trusted and reliable, prompt and attentive)
    • Strong initiative and an ability to organize daily tasks and manage multiple responsibilities
    • Ability to prioritize workloads effectively

  • Preferred Education, Experience, & Skills
    • Prior military experience as an Executive Officer supporting a senior military officer in command position (Lt Col/O-5 or higher) or a senior civil service director or division chief
    • Experience and proficiency with Jira and Confluence
    • Experience with government contract requirements including contract deliverables
    • Familiarity and experience with DoD Planning, Programming, Budgeting & Execution process
    • Experience with complex organizations and working with other business teams
    • Prior experience with DoD Acquisitions Programs and/or weapons systems
    • Prior experience with ICBM programs

  • Security:
    • Must be a US citizen
    • Active DoD issued clearance at level Secret required
    • Active DoD issued clearance at level Top Secret preferred

Benefits

  • Health Care Plan (Medical, Dental & Vision)
  • Retirement Plan (401k, IRA)
  • Life Insurance (Basic, Voluntary & AD&D)
  • Paid Time Off (Vacation, Sick & Public Holidays)
  • Short Term & Long Term Disability
  • Training & Development
  • Wellness Resources

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